Microsoft Whiteboard - Using your iPad as a Whiteboard in Microsoft Teams
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- Опубліковано 16 вер 2024
- You can use your iPad as a Whiteboard in your Microsoft Team meetings.
By making your iPad a secondary display, running the Whiteboard App on it, Sharing it in Teams - you have a way to use your iPad and Apple pencil to work/draw more easily on the whiteboard while meeting.
It also captures your work when you record the Team meeting.
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The latest version of MS Teams for iOS allows you to screen share from your iPad direct into a Teams session. So join the meeting on your PC, then join the meeting on your iPad (add the device, instead of switching devices). You can then screen share from your iPad and use the whiteboard with your Apple pencil and everyone in the meeting can see it and also collaborate on the Whiteboard too. I love Duet, but it isn't needed for this process anymore.
Indeed - the software has been updated. New video coming soon. This one is about a year old 😀 I just picked up a new iPad Pro and now have about half a dozen videos to make!
Can we still write on screen with pencil
@@stevenorstephen Yes you can
I've been wondering how to leverage the iPad all of us in my architecture office seem to have anyway... You nailed it with this workflow!
I did just try this and discovered a potentially easier method. Similar to how you prefer using the desktop Whiteboard app over the Teams Whiteboard, you could install the standalone Whiteboard app for iOS, which gives the same full set of features as the desktop.
My workflow now goes something like this:
1) launch teams meeting on desktop, join on iPad (or vice versa)
2) start whiteboard (either in teams or desktop version)
3) on ipad, select option to open whiteboard in the app
Voila. Full feature on my ipad, syncing perfectly with desktop. I often have PDFs on my desktop I like to mark up with a team, which is as easy as going to desktop app, importing pdf, and then doodling over the pdf on ipad. This method lets me bypass Duet altogether.
(Note: if iPad app doesn't allow you to login to work or school account, you need to install Microsoft Authenticator as well).
How do you join on the ipad? With the same account that started the meeting on the laptop?
@@Herr_Bone yup
Excellent resource! My wife is a chemistry teacher here in Brazil (she already used Microsoft Teams as a tool at school) and I set up a structure for her very similar to yours so that she can teach classes more efficiently to her students. Thank you so much for sharing this knowledge!
Fernando de Abreu thank you! I hope things are going well with your wife’s classes.
Just to say “Thank you”, the Duet app is brilliant and I managed today to figure out the dual screen for my Chemistry teaching in the UK. Next step is to figure out using my iPencil...
Thanks, again.
Finally, something simple, great, and just works! I loved your video, mate!
This is a great tutorial video. Very helpful. I appreciate it.
Great tutorial and excellent delivery. Really helped me out on figuring out how to use this with teams. Love the star trek pics in the background as well! Keep up the great work!!!
Ron Berle Thank you! I’m glad you found it helpful. My collection of celebrity photos is something my students have commented on as well :)
Thanks. Looking forward to trying this with my next round of class lectures next week.
That’s great!
Very helpful, thanks for this.
Funciona muy bien.
Thanks you So much
Awesome idea, professor! Thank you so much! I owe you a Domino's!
haha! Now I'm hungry! Glad it was helpful.
I was so excited after watching your video I just bought the app and it would not install properly. Maybe its because I have the new ipad air 2020??
It should work on any iOS device. You need to install it on the iPad and on your desktop too. Then the iPad and Desktop can “talk” to each other.
Also, make sure that the iPad and the Computer are on the same network (wireless) or that the iPad is connected and trusted by the computer (wired)
This is fine, but requires paying for software. If you’re doing this for a meeting on Zoom or any of the services, just join the meeting from the ipad, load up MS Whiteboard, and share screen. It will cut out an extra latency of going through the PC / Duet path.
Also, don’t forget that for over a year now, the iPad supports a Bluetooth mouse and keyboard directly. The Logitech MX Keys and MX Master 3 mouse allow controlling 3 different Bluetooth-connected systems by switching between them with a button press.
It works great when working across multiple systems or on machines for multiple clients.
Add an Apple Pencil, and you have lots of options.
Another great ‘whiteboard’ tool that is not a whiteboard is using the limitless ‘canvas’ of MS OneNote. The iPad version is awesome, allows going full screen, can pinch to zoom in/out to increase canvas size, has many features for drawing, benefits from Apple’s new ‘Scribble’ handwriting recognition system, etc. Don’t forget the MS Math support - with Cartesian coordinate graphs, z-axis option, (still waiting for the math symbols library tho).
Plus, with the Bluetooth keyboard directly on the iPad, you can type in text content anytime.
I find the screen real estate on the iPad (even my 12”) just isn’t enough to both manage the meeting, chat, and whiteboard.
However, I also use Duet for other work - so the cost is worth it.
You are correct, the iPad can act as a stand alone unit.
@@LearningandTechnology I should clarify: I mean running a meeting on the PC or Mac, but strictly for whiteboarding, have the iPad join the meeting and share directly.
@@-netify-3128 ah yes - I have another video where I demonstrate a share directly from the whiteboard (I use the PC version, but it works on all devices). If you are just wanting to share the Whiteboard directly - that’s certainly an option as well.
It is good because Apple pencil hover a cursor... But cursor is slowly... Doesn't it?
I’ve been pretty happy with the speed, but I am running a pretty powerful computer and iPad
On the Apple store, I see another app called Duet Air that is free... is there a significant difference when compared to the Duet Display app? Seems like they're both from the same creator.
The free version is great - it will allow you to test things out. The Pro version has a few extras, but you may not need those and can just use the free version.
Excellent work!
Thank you very much for this 'how to' video. I followed you step by step and came so far as to use the pencil on my iPad. I can use the pencil to put in some texts and add other materials but I can't draw with it - it only moves the canvas. I wonder, if you can help me because from the comments I can see that no one else seems to have this problem.
This is very common! Not to worry - it’s an easy fix. Take a look at the very bottom of the Whiteboard - there is a little menu with icon for inserting a photo, etc.
On the far left - there is a picture of a pen - this “switches” between writing mode and move around mode.
@@LearningandTechnology Unfortunately, I can't find this pen. I have exacly the same icon bar as on my laptop. And there the mode switches automatically. In your video I also cannot see this pen when you switch to your iPad. I'm a bit lost ;-)
@@LearningandTechnology I think I know where the problem is: my laptop is a convertable with a pen and it doesn't have the switch mode because it switches automatically when using the pen - but this knowledge doesn't help with the problem on my iPad...
@@katrinkorte3814 OKay - I will see if I can do a quick video - this is hard to describe using text - I;ll try to do this ASAP
@@LearningandTechnology This is so kind of you! Finally, this morning I figured it out! I had enabled the active pen in the setting. So I disabled it - and voila I can switch between the modes on my iPad. But you've been a great help with your videos anyway. So don't bother about that video! 💚
Thank you very much for this video. I have purchased and downloaded the Duet software. In your video when you state "start whiteboard and then drag to iPad", you mean the MS whiteboard, correct? Then you open up your meeting and choose the iPad MWB. Anyway, thanks for the demonstration.
That’s correct - I prefer the whiteboard that you download. I actually have another video on the channel that compares whiteboards.
The download one has better features. When toy drag it into the iPad - it takes advantage of the touch screen! Super handy.
Do I need to use DUET if I have a Mac computer and iPad, or does Duet act the same as "Sidecar"?
Correct! Sidecar will allow you to run the iPad on your Mac. It's not a setup that I use too much - It might be a good video to do...
I am planning some "Mac-only" videos
@@LearningandTechnology There's alot of teachers in our school that likely are trying to setup 'at-home' online learning with a similar setup and/or using Mac with MS Teams. Thanks for your help.
@@NJM4444 if they run into any issues - let me know - I’ll try to do quick videos to help
I think it may be easier to just join meeting with iPad (using same account) and you can share the iPad screen in meeting and this allows you to use any app on iPad. I use OneNote instead of whiteboard as it has more functions.
I should redo this video at some point :)
The idea here was to get the extra screen for managing a meeting as well as the Whiteboard- but you are 100% correct that joining the meeting a second time with the iPad would work for just Whiteboard needs.
That’s something I could do a better job clarifying :)
It’s been a learning curve with this channel. So my more recent videos are probably better.
@@LearningandTechnology Your channel and videos are truly appreciated. It has taught me many useful things that I have been able to use in my daily use of Teams. 👍🏽
@learning and technology with frank
Very informative thank you! I have a query
I'm using the iPad for lecturing and I'd like for the audience to be able to see where my pencil is hovering while i write on my whiteboard app. Any ideas on how to accomplish this?
That’s an interesting question. The only way that I can think of is to have an external camera showing your hand and pencil. I have done this with my iPhone attached to a neat little clip holder. The challenge is to ensure that everything is in focus and visibility is good.
I’ve also used an overhead camera to show myself working on paper or books.
It’s a bit more complex to setup, but important for drafting or drawing videos.
I tried to do this and was able to connect my ipad as 2nd screen however if I use my apple pencil on the whiteboard it always moves the canvas instead of writing ... do I have to change some settings ?
This is very common (I do it all the time) - you need to go to the bottom of the screen and click the little pen icon. This will switch you to the pen menu. Then, when you want to move the canvas, insert images, etc - you switch back. It toggles between the two menus.
Thank you Is this software work on android tablets
Mohamed Basheer the Duet software does have an Android version. So you should be good!
@@LearningandTechnology Thank you
Brilliant!
Thank you - I hope its useful!
thanks for sharing. Great video.
Jonathan Greenwood thank you very much - I hope videos I make will be useful and appreciate you taking the time to watch this one. Thanks!
@@LearningandTechnology One difference between running a Mac and a PC is that there is no Microsoft Whiteboard App available for the Mac. There is, of course, the built-in Whiteboard that runs in the MS Teams App whilst having a call but not quite the same.
Jonathan Greenwood Hopefully they come out with a Mac version of Whiteboard - it’s nice to have the boards synced to Office365, etc. There are some workarounds - but it would be nice to have a Mac version of the same App.
Is there a way of doing this or similar with Google Classroom?
In a Google Environement - I would create a meeting using Google Meet. Then, you can join into the meeting with your iPad, share the screen, open Whiteboard and everyone will see it.
It won't give you the "second screen" like this video, but it is a great way to have that pencil-based Whiteboard to use!
Great! Thanks!!
Mr. Frank, does palm rejection still work with Duet?
When using Duet, I haven’t had any issues with my palm causing the iPad to detect touch input - but I also use an Apple Pencil.
Further update - I checked my Duet and there is an option to set pressure sensitivity of the Apple Pencil. So you can use the pressure sensitivity if the iPad. It’s pretty nice!
@@LearningandTechnology Interesting! Thanks a lot.
Zoom uses Airplay and its much better because I can use special features in Procreate. Why is that not possible with Teams?
I think installing Duet is not necessary anymore
Lovely! Thanks a lot for sharing. Have you tried other office 365 apps like Word, Excel, PowerPoint and OneNote in the same manner? Would the pencil work from IPad display for instance if draw something on the word or onenote doc which is opened from windows and shared in IPad display?
Glad you enjoyed the video! The other Apps work as well. Basically, it just turns your iPad into another display. On a Mac - this is built-in using Sidecar and in a Windows environment I use Duet (as show in the video).
I work in a mixed environment - so I use both.
Thank you for watching!
So if I’m using a Mac, I can skip the Duet step? I tried joining TEAMS directly from my iPad, but it would not let me use the Apple Pencil in either Notes or Notability. I’ll try it tomorrow using sidecar, but would I need Microsoft Whiteboard on the iPad to share in TEAMS?
Mike Gabrys Apple (newer OS) has a feature called “sidecar” that turns your IPad into a second screen - I’ll see about doing a video on it.
Learning and Technology yeah, I was working with that this morning. I used GoodNote in the Mac version (couldn’t find Ms Whiteboard in the App Store) and it worked almost as well as the GoodNote iPad version
Mike Gabrys I still need to start using Sidecar - it does require new-“ish” products and mine are a few years old. I’ll have to see if it works for me. Being in a mixed environment - I’ve sort of just used Duet and been happy - but it costs a few dollars.
Good Morning, I am not sure how yours work but this is not working for me. I cannot use my Apple Pencil or the IPad
Did you get the software? That’s the key.
You need pay for it
Great tip, however Whiteboard on my Ipad lags a lot, I takes a second or three from I write until it shows up on my screen. Any way to improve that?
There are two possibilities: 1) check your Internet speed - if you are running it as a separate instance it is actually going up to the Internet and back down. So network speed is critical. 2) if you are running it as a separate display (I have another video on how to do that) then use the cable to USB - that will be faster
@@LearningandTechnology I use the USB A to USB C (old Macbook air and new Ipad Pro). So it works as an extra display (exact as in your video) but the Ipad works very slow with Whiteboard (From the computer) . The stylus works, just lags a lot.
Atle Guttormsen oh - that’s frustrating. Unfortunately, that’s a bit harder to troubleshoot. It “could” be the speed of the MacBook Air - but the Whiteboard App is far from resource intensive - so that’s not really something I think would be a problem. Would you have a friend or family member with a newer Mac to test on?
@@LearningandTechnology I will have a brand new next week!! So hopefully that will fix it. But anyway thanks for the tips. With Zoom you can share screen with Airplay, but Teams don´t let you do that.
Atle Guttormsen awesome! Enjoy the new machine - I’m due for a new one soon myself :) I do have a way to airplay anything from a Mac, but it involves software and such. Unless it’s critical, it’s not too important and Zoom is great.
Is it possible to share a PDF or PPT on the Ipad (used as a second screen) in order to add annotations with the pencil? Thank you so much
It is - it’s a little work though. The easiest way to share and annotate PDFs is via HeyHi - a web-based whiteboard. I have a video on it ua-cam.com/video/rLX7FBw46hM/v-deo.html
If you want to share the screen - that would also work. Share it to your computer and then share the computer screen - students will see the iPad. Then, anything you do on the iPad is shown to the students - including opening and modifying a PDF
@@LearningandTechnology Thank you so much. Does it work with Microsoft Teams?
@@LearningandTechnology thank you for your suggestions but I still don’t understand how to share the IPad (in order to use the pencil on my PDF and PPT) with Microsoft Teams from my PC...
@@sambo6940 you can open it in a Web Browser and share it in Teams
@@LearningandTechnology Do you have a video on that ? It is so easy on Zoom and so complicated with Microsoft Teams...
It is easier to just launch Whiteboard on your iPad and join the same whiteboard as on your PC. Then click the Follow link on top of Whiteboard on your iPad. Then anything you write or do, will be seen by all in Whiteboard. No display requirements. Also, when someone else wants to draw they can just work in the same shared Whiteboard and they click the Follow to be the presenter.
Follow me is newer than this video 😀
Yes, you can definitely connect to the same shared Whiteboard.
Where do I get stylus..?
You need an iPad that supports the Apple Pencil - then, you can get the pencil from Apple
Can you also do this using the SideCar function that comes with OS Catalina?
I'm using the Application on my Windows PC - I imagine that Sidecar would work as well if you are using a Mac. I'll have to try that out! :)
Can't you just run the whiteboard app on the iPad and also open Microsoft whiteboard on your PC log in with your account on both and share the Microsoft whiteboard window on your PC?
Sort of :)
What you could do is:
1) Create the meeting on your computer
2) Join the meeting on your iPad
3) Then share your iPad screen to the meeting
4) Open Whiteboard on your iPad
5) The whiteboard would then be part of the meeting
It does work and it's not terribly bad. I do find that it's a bit easier to use the second monitor method and "drive" everything from the one connection (the PC/Mac). However, the above does work. Note: you can't just share the whiteboard off your iPad - you have to share the entire screen and then open Whiteboard. To stop sharing you have switch back to Teams on the iPad. So just make sure to turn off notifications or anything that you might not want to be seen.
Oh - I should add. The "built-in" Whiteboard in Teams has been giving me issues - it hasn't been launching properly and it has crashed. So I use the downloaded application version and share it. This has been stable and also offers more features. I did a video on that as well.
Thank you very much for this video! I just have one question: how did you manage to still be able to work with the apple pen on your iPad while using the iPad as a second screen for your computer?
When I use the iPad as a second monitor, I just open the Whiteboard, place it on the iPad (I usually maximize it) and the Apple Pencil works perfectly!
can't make this work as I can't find the whiteboard app for Mac.... How do you use the iPad as a whiteboard when using a Mac?
If you go to the App Store on your iPad - search Microsoft Whiteboard and you should be able to find it. It’s a free download
@@LearningandTechnology I tried this but can't get it to work. You can't move the iPad MS Whiteboard app into the screen that is being shared via Duet with MS Teams. I guess you need a desktop version of MS Whiteboard that can exploit a touchscreen but there isn't one for Mac because Apple doesn't make a touchscreen laptop. Gah…! Would really love to know if there is way round this…
@@scurryww on my Mac I actually use Autodesk Sketchpad (free) rather then MS Whiteboard. I did a comparison video on them
ua-cam.com/video/QsXYxweZdf0/v-deo.html
@@LearningandTechnology Thanks. That got me one step further. I got Autodesk Sketchbook on my laptop and, using Duet, could share that in Teams when the app window was open on my iPad screen. However, I can't get Sketchbook to respond to the touchscreen/apple pencil. Any ideas?
Ok - I eventually got a solution (via one of your other videos). I downloaded Reflector 3 which allows me to Airplay my iPad screen to my MacBook. I can then share that screen on MS Teams for teaching. That let's me use a sketching app on my iPad in online tutorials. I actually resorted to MS PowerPoint on the iPad since it allows me to use a combination of pre-prepared material - which can be annotated in real time with the Apple pencil - and blank slides as a clean whiteboard.
why not get the ipad app which syncs almost instantly with your pc, no duet or cable needed
Are you thinking about the "Sidecar" App? It's limited to certain iPads and (I think) Mac OS Catalina. When I use my MacBook that's my option.
Duet is my preferred method for Windows/iPad because I've had great success with it.
@@LearningandTechnology no, I was simply referring to the microsoft whiteboard app on ios. You can log into your microsoft account on your ipad and it will sync with your pc. It's almost real time you just need to be connected to wifi
@@robertrosca5021 Ah! yes - you can do that, if you use Teams on the iPad - I tend to use my computer to "Drive" my classroom and use the iPad as a secondary display. I see where you are going with just logging into Teams and using the Whiteboard App there.
There are actually TWO Whiteboard Apps - the one built into Teams and the stand alone. The stand-alone is a bit more feature-rich and that's the one I like to use. Earlier, I was having challenges with the built-in Whiteboard in Teams.
If I launch the stand-alone App on my iPad, it gets a bit challenging to switch between that and Teams on the iPad. So it's really a matter of preference.
You can certainly just open the Whiteboard App and share it - it just doesn't work for my classroom set-up, but could work for some folks for sure.
The option that you describe is great though! The lag is not super noticeable and it's a good idea as well.
@@LearningandTechnology no teams required, I used the app with my personal account, not the teams one. Though it does have teams integration. Just search for microsoft whiteboard on the app store on ios and it auto syncs with the pc version. It's really neat
Robert Rosca absolutely! That’s the one I use. In my case, it’s part of a teaching “system” I’ve developed, but you can absolutely just use it by itself - or with a different LMS (Google, D2L, etc)
I cannot get computer to recognize iPad. I have Windows 10 and iPad Pro 12.9 2018 version. Will not recognize iPad.
If you want the computer to use the iPad as a second monitor in Windows, then you need some software - I did a separate video on that.
Or you can login to Teams twice - once on your Computer and again on the iPad. However, Windows won’t see an iPad as a second screen on its own.
Is the software duet? I have purchased on iPad and installed on computer
Tobi Doucette-Corey yes / thats perfect! What I do is start Duet on the computer and then plug the IPad in with the cable to the USB port. It “may” happen that the PC will prompt you to trust the iPad - then, start Duet on the iPad.
Also - you might wish to install iTunes for Windows on the PC
Tobi Doucette-Corey here’s a video where I use Duet to connect ua-cam.com/video/vwNI3wZoVKw/v-deo.html
@@LearningandTechnology What is the name of the cord that connects the Ipad to the laptop?
can I use this with an android tablet?
Unfortunately, the only Android tablet I have is pretty old - so I haven’t been able to experiment with this.
Can this be made with an android tablet?
I am not sure - I think I have an old Android tablet somewhere and will try to check, but it depends on if there is a Whiteboard download and/or screen mirroring software available on the Google Store.
@@LearningandTechnology thanks a lot for your quick answer. I'll look for screen mirroring apps and test them with MS-Whiteboard.
@ please come back and let us know how it goes! I get a lot of Android questions - so I do think I’ll need to do more videos on Android devices.
@@LearningandTechnology I promise I'll do. It will be an honor.
@@LearningandTechnology I've researched it, and:
- mirroring apps don't work for this purpose, as mirroring only shows on one device what is happening on the other, and there's no MS Whiteboard app on android.
- you need to connect your android tablet to your PC with a software like www.sunnysidesoft.com/virtualtablet/ but I haven't installed it because I saw bad reviews of it on the Google Play Store. Unluckily I haven't seen any alternative software for doing that. Anyone willing to test Virtual Tablet for us?
Can I share my whiteboard on a meeting live from the iPad?
Yes - if you are using it as a second monitor as I describe in the video. In Teams, select "sharing" and you will see it as "screen 2" (or similar). Share it - and your audience will see it in the same way as if you were sharing any other screen.
You could also share it as a "Application" - both ways work.
How to include audio while sharing file from mobile phone
Toya ram Giri Using the whiteboard from a mobile phone isn’t something I have personally done. If you did - then the audio would not be from the Whiteboard App, but from Teams. So it would work just like the iPad in the video - just a very small-screen iPad. It might be very hard - because the iPad Pro can use a pencil - using a finger in the iPhone may be challenging
open whiteboard app.... how?
It’s like any App - just double tap it. You need to download it first though.
Why so complicated? Just install Teams on your iPad and join the same meeting with the same account that you use on your computer.
The only thing you have to do is mute either the computer or the laptop.
That’s an option - but then you don’t get the benefits of a secondary display. I have some other videos on just connecting with an iPhone or iPad.
skip to 4.03 to get to the actual introduction- doesn't really show to connect on this video - duet connecting is not straightforward
If anyone has issues with Duet - let me know - I’ll do a separate video.
The intro is a bit long on this video :) It’s one of my earliest ones on the channel - but the overview might help some folks.
Briefly - for Duet - I’ve found that making sure you share a common network is the main issue people run into. That’s very important.
@@LearningandTechnology There are also several versions of Duet- the one that comes up first on App store costs £10 and doesn't work for wireless. So completely useless- Not sure I caught that in your video when you explain to download Duet.
@@fraserkfm I think I’ll do a Duet video. Not a bad idea to get everything updated.
MS never gets thing right!! why do you need two expensive devices to use a 'whiteboard' ?!! Whiteboard should be accessible through iPad alone. Mac is 100 years ahead of MS!!
You don’t need two devices. You can run the whiteboard on the iPad alone or the computer alone. This video just shows how to have the iPad as a separate, dedicated monitor.
I use and like products from both companies.
Apple doesn’t have anything equivalent to Teams or Whiteboard - so in that regard, Microsoft is actually ahead of Apple. However, things change fast - let’s see if Apple makes anything like these products in the future.