I just retired after a 45 year communications career in several large corporations. After viewing your excellent system, I see how my own note-taking with far too much detail was actually a limiting factor for recalling what was decided in all those meetings. Where were you 30-40 years ago! Salute! PS: If I were a manager, I would provide this template to the entire employee team. I can see how this system could actually reduce meeting time by getting to the point, and concluding the meeting when everyone is clear on what happens next.
Thank you Leila! I really appreciate your passion, enthusiasm and determination to bring knowledge to so many of us on a variety of subjects consistently and repeatedly! It's not easy to keep the audience interested and curious over long time, but you have achieved it and I am sure you will maintain it! All the very best! 😊👍
Thank you Leila for sharing this tip. Guilty as charged!! I have wandered all around the map from no note-taking, poor note-taking, furious note-taking, and somewhat decent note-taking, but never great note-taking!! I've always admired people who would have the ability to capture key take-aways in succinct terms regardless of whether they would take notes or not. I will give your method a try!
Another tip: using OneNote's recording feature will sync to what you wrote. So if you record the meeting while taking notes but can't exactly remember some details about something you wrote, just click the play button next to it to hear that part of the meeting!
Watched this video last night. Today I sat in a 4 hour workshop and applied this technique. It really works. I never logged into my notebook once and got the entire meeting captured on one A4 page. I am a senior business analyst and usually I'd have pages and pages of notes. Now everything is concise, to the point and structured. Hours later, while writing this i can still recall exactly what needs to be done, what decisions were made and what questions need answering. Thank you for sharing the pearl of wisdom.
Thank you for the tips and I honestly was able to read all your notes. I remember the old days when the words Shorthand and Steno were must have talents to be able to work as a C-Level assistant to report directly to the CEO. By the way I just became a sub thinking you’re great at what you do then when I checked they are 2.3 millions of us who think you’re doing a great job. Thanks for your generous content .
Oh the wishes of hindsight! You will help me tremendously be efficient. I studied social work which required detailed blow by blow notetaking. Now I have the strategy to move from the extreme to the productive.
Hi Leila, Your videos are always a treat to watch. Just my two cents: I tend to be in meetings with a large number of people, quite often via Teams or other virtual channels. I add the location, date, attendees and Decision items in separate sections. I can type without seeing the keyboard, hence do not have to worry about speed. I always tell my team members to learn typing so that the visual barrier of the laptop does not pose a problem. Trust this helps you too!
Excellent! You can also use the quadrants as criteria to determine (1) Necessity: ¿is the meeting truly necessary? (2) Attendees: ¿who really needs to participate? And (3) Duration: considering the discussion points ¿how much time we anticipate for the meeting?
This makes so much sense. Do you have any ideas how to adapt this for middle school and high school students? I have a son with ADHD and dyslexia. Add to that the fact that he doesn't like schoolwork and homework. Between all these problems, he doesn't do well in school. That said, he wants to be an engineer or coder, so I need to help him find a way to understand and retain things he learns. I've made math cheat sheets on Excel to help him remember how to divide fractions, or whatever, in simplest terms and steps so he doesn't feel overwhelmed. I'd appreciate any suggestions you may have.
Dear Leila , you are so greatly helpful, God bless you and your team / family ! The topics you choose are very practically helpful ! Thank you so much ✨✨🙏🙏😊😊🙏🙏🙏🙏 Anwar Faruqh, London, UK, Mother Earth🌎
Thanks for sharing these tips. Manually writing also helps in editing, highlighting imp points, drawing shapes, connectors etc. , so I prefer taking notes on paper in my meetings. Please keep sharing videos on such day to day topics. Thanks
I struggle every single mmeting on how to take notes. I have try different ways but still in search of something really effective. I will try these suggestions and come by to comment how it went. Thanks for the tip!
I used to always be on pen and paper because my notes style (as messy as it seems) made sense to me but I've forced myself to adapt to OneNote and To do, the meeting details feature on OneNote has been a massive help for me when setting up meeting notes, The quadrant method looks very useful might try this out
girl, use the remarkable2 to write these notes but then you can leverage that with ai, for quick reports! i cant wait to try this method w notes! thanks so much always useful the content you make. much appreciated
Great video really helpful. I needed a way to make better notes. I will go away and try this method and not the old school note taking everything. Thanks.
Please share tips how to use and organize page. Table vs containers, to do s and reminder. If you have everything on page including notes, to do s etc etc then how should we best organize that singer page
Really helpful. I love taking notes, lots of them! I struggled to go paperless but i now use my ipad to take notes and use Apple Pencil so it feels like im writing in the old fashioned way.
Thanks Leila for your right to the point method. I really appreciate and think that such method should be adapted in each situation, particulary when techniques notes have to be taken. See u soon.
Cool tips! I try to take notes in the middle of a meeting I usually end up worse than if I just focused on listening, so what I try to do is summarize at the end what's next.
A tip I heard that I started using as well. If meeting with new people, draw a really basic table the same shape as the one you are sat at and mark where you are sitting. Then mark who is sitting where around the table in short hand. It helps after remembering everyone.
Thanks Leila! Can I have offtopic question? How do you deal with reminders even personal ones - for example, have tea at 10am? I write them on my calendar in Outlook, but it's so cumbersome and sometimes overlaps with scheduled calls or events.
Learning to touch type is a good answer. I spent years handwriting notes and my writing it terrible - i couldn’t read them and they never got written up. As I’m lucky enough to have learnt to touch type i realised I can type way quicker than write and get less wrist pain, so tell people that’s what I’m doing and keep notes that way as the meeting goes on, save a copy of that as the transcript and edit it down in about 5 minutes afterwards. I do like the quadrant method though. Clever.
I keep notes on a specific word document so I don’t end up getting distracted. I find it easier to type and feel more present because I’m not worrying about the quality of my writing during the meeting., Also, there’s nothing worse than following up a meeting to realise you can’t read your writing! I guess it’s each to their own.
I use re:Markable with Cornell template. This way, anything that needs to be highlighted is on the left column. questions are on the bottom etc. I prefer re:Markable because I never have to worry about the battery life. And the pen feels much much more like writing on paper (and the pen never needs to be charged)
How do you adjust the image containers size without messing with the image. The containers always come in to big around images and when I try to move the extra space out, it shinks the image?
This looks wonderful, However can you suggest any template for follow-up meetings because there are some action items which needs to be closed in & new one to be added. Hope you get what I request for !!
It seems to me, without note organization, that the person who writes EVERYTHING down is just as "doomed" as the one who doesn't take any notes. I totally agree; writing notes by hand does promote recall ability.
Thank you for this video. I love this idea! I'll definitely give it a shot. Just a quick question. The fourth quadrant is for actions you need to forward to your team. Isn’t this an action for yourself that could be placed in quadrant 3? I initially thought the fourth quadrant was meant for important action items assigned to other meeting attendees, so that I know whom to approach for updates.
Is it possible to make notes by Quadrant method in regular diary size? I was wondering what was your paper size for the Quadrant method of note-taking?
keep 3x5 cards on your person with access to a writing instrument so you can capture things that come into your mind. You can also run 300 billion dollar businesses with them too. They are flexible and allow one to always be focused on the top priority by constantly reassessing your to-do list. You never know with a great idea will return back to your mind 🙂
A recent practice that I am following is to screenshot the meeting video. People and their names appear on the screenshot. Save this with your meeting notes. It helps to remember the peoples faces, names and content.
OMG, this video is gold to anyone who has to take notes! If only someone like you had been around to show me these techniques when I was in high school or college, I bet I could have been a straight A student. As it is, this will help me when I have meetings with my consulting clients, and I plan to try to get my teenage daughter to watch this video as well. Thank you so much for making it.
Well the quadrant method is what I use, but on two open pages of an A4 book, each page divided into two. And yes, note taking by hand enforces memory retention.
This video shows "the real experience". You described the problems as accurately that only people whose job is involve meetings so often can understand your viewpoint. 100 marks for you! 👍👍👍🏿👍🏿👍👍
Excellent as always, Leila, thank you! I will organise my note-taking along these lines instead of just writing them in a column as I usually do. Psychologists have known for a long time that writing notes in script (as opposed to block capitals) involves both sides of the brain and increases the likelihood of the idea becoming embedded in memory. I regularly see students using laptops to type their notes - OK, it keeps a neat copy but when asked they don't seem to remember the content. It seems as if the brain is too busy with the process of typing and is not moving the content into longer-term memory.
I've been in the corporate world for 10 years and have never heard this before. Thank you, so much. This will definitely change my meetings. Thanks from Brazil!
I'm always learning from you, Leila. Can't wait for Monday! I'm one of those that doesn't take notes and just rely on the email that sent out after meetings. Thanks for this :)
I do something similar except I write in a list format but leave a margin to the left and put abbreviated labels in the margin for what I had written down, or I color code it with highlighters. I know if I were to section it up like this I would run out of writing space in a section, usually questions and/or tasks. Margin labels/flags typically look like this: "M" usually stands for "me" when it's something I need to do, "Q" is question, "*" is an important point, "Q*" is an important question, if someone else or another's company's representative needs to follow up or be asked a question I'll use their initials or the company's initials, general notes I leave unlabeled. Color codes can vary by project/meeting.
I find this Quadrant Method useful not only after meeting, but also before the meeting starts. It is because I can plan what are going to be discussed. It saves so much time. Thanks Leila.
Awesome video. I was doing a little of what this vide describes but not all 4 quadrants. This provided more ideas to level up. Thank you Leila and Teams for putting this together.
OMG, I did this years ago, (Notes, Questions, Action Items, Next Steps) even using the back side of the meeting agenda to show where each attendee was at the table. Referring back was a breeze.
Thanks for another great video. I find it very difficult not to write everything down and my writing is bad too - so I try to review my notes as soon as I can afterwards and annotate them with a different colour (green) - particularly writing clearly any words that I won't be able to figure out later on. I like the quadrant idea, but my meetings usually run to several pages of A5 so what I usually do is mark my actions with a star in the right margin, actions for others with a square in the right margin. General notes I write at the bottom or right of the page with a line drawn around them. Another tip - is to write down the names of the attendees on the page in advance if I can (or else while waiting for them to turn up ) and I write their initials - so during the meeting I only have to write their initials in my notes not their full names. I also tick their names off as they turn up so I have a record of who was there and who didn't show up and it helps me keep track of who is who.
If someone is capable to write everything down that is a great skill which many can't do. You can always summarize/divide later because you have everything you need.
A very powerful tip that just came to my mind. As soon as you join an organization, quickly assess what kinds of workloads are recurring which you will have to do on a daily or weekly basis, and quickly brainstorm your mind to find ways to make to reduce manual efforts and create a system to achieve quality results with sufficient output. Now because this is a recurring task, you don't need to worry about it once you repeat the process few times. Infact, following this strategy, you will save so much of brain capacity to learn and focus on others things.
Great video, and thanks for sharing your "secret". I’m always surprised that so many meetings have no agenda and are left without minutes or a precise action list. I'm not too fond of those meetings.
I had a children and family services worker who run her meetings like this it was so frustrating. We will come away from the meetings are like OK what are we supposed be working on?
I personally prefer to take notes on my tablet by handwriting + always put on DND do not disturb feature so I don't get notification or calls during a meeting. Acronymes are best also to take short notes and being present at the meeting to listen as much as possible. Maybe you could share next time on short words or popular acronymes?
If the meeting is very long and you have pages and pages of notes to take, you can "unfold" the quadrant structure by writing a bullet-type list, but the items are prefixed with the category: G for general, Q for questions, M for me, O for others. Or something similar. Later you can quickly scan the list, circle the done items etc. But the method is very good and thank you so much for this video.
Get your free copy of our Cheat Sheet for proper note-taking here: pages.xelplus.com/note-taking-tips
😊⁰
I just retired after a 45 year communications career in several large corporations. After viewing your excellent system, I see how my own note-taking with far too much detail was actually a limiting factor for recalling what was decided in all those meetings. Where were you 30-40 years ago! Salute! PS: If I were a manager, I would provide this template to the entire employee team. I can see how this system could actually reduce meeting time by getting to the point, and concluding the meeting when everyone is clear on what happens next.
As a hardcore excel user I love how this channel forks to other areas. Thank you Leila. Great fan.
Thank you Leila! I really appreciate your passion, enthusiasm and determination to bring knowledge to so many of us on a variety of subjects consistently and repeatedly! It's not easy to keep the audience interested and curious over long time, but you have achieved it and I am sure you will maintain it! All the very best! 😊👍
Thank you so much, Vijay! I really appreciate your continued support.
Thank you Leila for sharing this tip. Guilty as charged!! I have wandered all around the map from no note-taking, poor note-taking, furious note-taking, and somewhat decent note-taking, but never great note-taking!! I've always admired people who would have the ability to capture key take-aways in succinct terms regardless of whether they would take notes or not. I will give your method a try!
Hope it will be helpful, Yves!
Another tip: using OneNote's recording feature will sync to what you wrote. So if you record the meeting while taking notes but can't exactly remember some details about something you wrote, just click the play button next to it to hear that part of the meeting!
Wow! Thanks!
For some reason this never seems to work for me… clearly an end user issue 😂
Notability does the same thing.
That’s what I was looking for just to mention the same thing that there should be recording as well but someone already mentioned here. Good job!
I record in class ..It's smooth
Watched this video last night. Today I sat in a 4 hour workshop and applied this technique. It really works. I never logged into my notebook once and got the entire meeting captured on one A4 page. I am a senior business analyst and usually I'd have pages and pages of notes. Now everything is concise, to the point and structured. Hours later, while writing this i can still recall exactly what needs to be done, what decisions were made and what questions need answering. Thank you for sharing the pearl of wisdom.
That's great to hear! Makes me happy you could apply it directly at work.
Wow 👏 have to watch this video now. 😊
@@LeilaGharani I am from Nepal,following your videos
Thank you for the tips and I honestly was able to read all your notes. I remember the old days when the words Shorthand and Steno were must have talents to be able to work as a C-Level assistant to report directly to the CEO. By the way I just became a sub thinking you’re great at what you do then when I checked they are 2.3 millions of us who think you’re doing a great job. Thanks for your generous content .
Oh the wishes of hindsight! You will help me tremendously be efficient. I studied social work which required detailed blow by blow notetaking. Now I have the strategy to move from the extreme to the productive.
Meetings should be like your videos; quick, concise, informative and action oriented. Thank you for your insights.
Crisp and to the point .. loved it
Hi Leila, Your videos are always a treat to watch. Just my two cents: I tend to be in meetings with a large number of people, quite often via Teams or other virtual channels. I add the location, date, attendees and Decision items in separate sections. I can type without seeing the keyboard, hence do not have to worry about speed. I always tell my team members to learn typing so that the visual barrier of the laptop does not pose a problem. Trust this helps you too!
Many thanks for your feedback!
Excellent! You can also use the quadrants as criteria to determine (1) Necessity: ¿is the meeting truly necessary? (2) Attendees: ¿who really needs to participate? And (3) Duration: considering the discussion points ¿how much time we anticipate for the meeting?
Thank you Leila. I really needed this one and plan on putting it into place immediately. No more lost notes or thoughts.
Hope it helps, Rob! Let us know how it went.
This makes so much sense. Do you have any ideas how to adapt this for middle school and high school students? I have a son with ADHD and dyslexia. Add to that the fact that he doesn't like schoolwork and homework. Between all these problems, he doesn't do well in school. That said, he wants to be an engineer or coder, so I need to help him find a way to understand and retain things he learns. I've made math cheat sheets on Excel to help him remember how to divide fractions, or whatever, in simplest terms and steps so he doesn't feel overwhelmed. I'd appreciate any suggestions you may have.
Dear Leila , you are so greatly helpful, God bless you and your team / family !
The topics you choose are very practically helpful !
Thank you so much ✨✨🙏🙏😊😊🙏🙏🙏🙏
Anwar Faruqh,
London, UK, Mother Earth🌎
Thanks for sharing these tips. Manually writing also helps in editing, highlighting imp points, drawing shapes, connectors etc. , so I prefer taking notes on paper in my meetings. Please keep sharing videos on such day to day topics. Thanks
Fabulous presentation- this method has really transformed my notes in meetings.
I struggle every single mmeting on how to take notes. I have try different ways but still in search of something really effective.
I will try these suggestions and come by to comment how it went.
Thanks for the tip!
I used to always be on pen and paper because my notes style (as messy as it seems) made sense to me but I've forced myself to adapt to OneNote and To do, the meeting details feature on OneNote has been a massive help for me when setting up meeting notes,
The quadrant method looks very useful might try this out
👍
Best advice ever for meetings .
Thank you for sharing this.
Our pleasure!
girl, use the remarkable2 to write these notes but then you can leverage that with ai, for quick reports! i cant wait to try this method w notes! thanks so much always useful the content you make. much appreciated
Great video really helpful. I needed a way to make better notes. I will go away and try this method and not the old school note taking everything. Thanks.
Please share tips how to use and organize page. Table vs containers, to do s and reminder. If you have everything on page including notes, to do s etc etc then how should we best organize that singer page
OneNote is such a great tool in order to take notes. Pairs very well with Microsoft Office suite.
Cracking stuff! I'm looking forward to trying it out. Thanks for making this vid.
Our pleasure! Hope it comes in handy.
Golden words as always. I'll start applying them right away!!!
Very insightful and sensible suggestions. Thank you!
Thanks Leila. This is super useful.
Thank you ma'am for sharing such a nice systematic trick to take notes fastly. I'm facing same problem like you... So thanks again
Absolutely fantastic! Thanks for the quadrants method ✅
You're so welcome!
Really helpful. I love taking notes, lots of them! I struggled to go paperless but i now use my ipad to take notes and use Apple Pencil so it feels like im writing in the old fashioned way.
I feel the same way 😊
Awesome tips! Thank you Leila!❤
Thanks Leila for your right to the point method.
I really appreciate and think that such method should be adapted in each situation, particulary when techniques notes have to be taken.
See u soon.
Cool tips! I try to take notes in the middle of a meeting I usually end up worse than if I just focused on listening, so what I try to do is summarize at the end what's next.
Love that!
Awesome Leila , thank you. Simple strategy yet effective
Super smart lady with super smart tips. Love it!
Glad you think so!
😮😮6:05 I agree. I can type without even knowing what I am typing. But I remember thing I write by hand. (Even on one note, lol)
I continue to rave about you and your content!
A tip I heard that I started using as well. If meeting with new people, draw a really basic table the same shape as the one you are sat at and mark where you are sitting. Then mark who is sitting where around the table in short hand. It helps after remembering everyone.
That's what I do too :)
Very helpful tips. I love your practical examples.
I always learn something from you. Thanks. Avid Fan!
Sounds great, thanks for sharing, will try it out
Your video content is getting better & better.. Even beyond content, I see you are using background etc.. in your video that is interesting as well.
Thank you so much 😀
Brilliant! The quadrant system
Thanks Leila! Can I have offtopic question? How do you deal with reminders even personal ones - for example, have tea at 10am? I write them on my calendar in Outlook, but it's so cumbersome and sometimes overlaps with scheduled calls or events.
I would like to have a great tip about that too ;-)..
Learning to touch type is a good answer. I spent years handwriting notes and my writing it terrible - i couldn’t read them and they never got written up. As I’m lucky enough to have learnt to touch type i realised I can type way quicker than write and get less wrist pain, so tell people that’s what I’m doing and keep notes that way as the meeting goes on, save a copy of that as the transcript and edit it down in about 5 minutes afterwards. I do like the quadrant method though. Clever.
I keep notes on a specific word document so I don’t end up getting distracted. I find it easier to type and feel more present because I’m not worrying about the quality of my writing during the meeting., Also, there’s nothing worse than following up a meeting to realise you can’t read your writing! I guess it’s each to their own.
Thanks for this Leila, much needed ❤
Terrific video, thanks very much. The quadrant system is a great ides
Leila you are just the best thank you!
I use re:Markable with Cornell template. This way, anything that needs to be highlighted is on the left column. questions are on the bottom etc. I prefer re:Markable because I never have to worry about the battery life. And the pen feels much much more like writing on paper (and the pen never needs to be charged)
Thanks for your tips!
Thank you, this indeed a great feedback.
Very informative. Would this quadrant be required per agenda topic? How can the quadrant be used for multi topics?
THANK U 😊
Excellent tips .. thank you so much
Great help. Thanks.
Thanks
Thank you madam. Again its a very useful one!! Thats y we r ur fan
How do you adjust the image containers size without messing with the image. The containers always come in to big around images and when I try to move the extra space out, it shinks the image?
Thank you dear.
Excellent Leila, as always!!
Thank you! Cheers!
Leila, excellent video.
This looks wonderful, However can you suggest any template for follow-up meetings because there are some action items which needs to be closed in & new one to be added. Hope you get what I request for !!
It seems to me, without note organization, that the person who writes EVERYTHING down is just as "doomed" as the one who doesn't take any notes. I totally agree; writing notes by hand does promote recall ability.
Hi, can you please teach how we can populate the missing data from data table? Thanks.
Thank you for this video. I love this idea! I'll definitely give it a shot. Just a quick question.
The fourth quadrant is for actions you need to forward to your team. Isn’t this an action for yourself that could be placed in quadrant 3?
I initially thought the fourth quadrant was meant for important action items assigned to other meeting attendees, so that I know whom to approach for updates.
Glad you like it. I put the actual action items in the 4th quadrant. Like who needs to do which task and by when.
Great video
You are Brilliant
Great Idea
If you combine it with bullet journal, it will be good hybrid tool
Going to try this today
Let us know how it went, Michel!
Rewatching 30 minutes before heading into my team’s presentation to our VP (Fortune 10 company)
Hope the meeting went well. 💪
Is it possible to make notes by Quadrant method in regular diary size? I was wondering what was your paper size for the Quadrant method of note-taking?
I usually take A4 (I'm in Europe) but in OneNote you can set the paper size from the View tab to whatever fits your needs.
ربي يوفقك يابو موسى ولكن لو تزود المقطع ١٥ ثانية و تخلي الروابط حقت المقاطع الاخرى في الزيادة وليست في نهاية المعلومات المهمة اللي تقولها ❤
תודה!
Thanks!
keep 3x5 cards on your person with access to a writing instrument so you can capture things that come into your mind. You can also run 300 billion dollar businesses with them too. They are flexible and allow one to always be focused on the top priority by constantly reassessing your to-do list. You never know with a great idea will return back to your mind 🙂
the key is to figure out what is important and for that you need intelligence. if everything is important, then nothing is important.
Is there any AI for meeting notes taking?
I make notes after meetings, never during, so I can focus on content and deal with the important stuff
Honestly, I don't see how anyone can't use hand written notes. Its so much easier to remember things when you do.
A recent practice that I am following is to screenshot the meeting video. People and their names appear on the screenshot. Save this with your meeting notes. It helps to remember the peoples faces, names and content.
OMG, this video is gold to anyone who has to take notes! If only someone like you had been around to show me these techniques when I was in high school or college, I bet I could have been a straight A student. As it is, this will help me when I have meetings with my consulting clients, and I plan to try to get my teenage daughter to watch this video as well. Thank you so much for making it.
Yes! 👍💫🙏🙏🌹🌹😇❤
Well the quadrant method is what I use, but on two open pages of an A4 book, each page divided into two. And yes, note taking by hand enforces memory retention.
This video shows "the real experience". You described the problems as accurately that only people whose job is involve meetings so often can understand your viewpoint.
100 marks for you!
👍👍👍🏿👍🏿👍👍
Excellent as always, Leila, thank you! I will organise my note-taking along these lines instead of just writing them in a column as I usually do. Psychologists have known for a long time that writing notes in script (as opposed to block capitals) involves both sides of the brain and increases the likelihood of the idea becoming embedded in memory. I regularly see students using laptops to type their notes - OK, it keeps a neat copy but when asked they don't seem to remember the content. It seems as if the brain is too busy with the process of typing and is not moving the content into longer-term memory.
100%
I would just try to focus on what’s effective. Explaining why something is not effective is not worth your time.
The Quadrant method is my most brilliant lesson learnt yet in 2023. Thank you Leila 👍
I've been in the corporate world for 10 years and have never heard this before. Thank you, so much. This will definitely change my meetings. Thanks from Brazil!
I'm always learning from you, Leila. Can't wait for Monday! I'm one of those that doesn't take notes and just rely on the email that sent out after meetings. Thanks for this :)
I do something similar except I write in a list format but leave a margin to the left and put abbreviated labels in the margin for what I had written down, or I color code it with highlighters. I know if I were to section it up like this I would run out of writing space in a section, usually questions and/or tasks. Margin labels/flags typically look like this: "M" usually stands for "me" when it's something I need to do, "Q" is question, "*" is an important point, "Q*" is an important question, if someone else or another's company's representative needs to follow up or be asked a question I'll use their initials or the company's initials, general notes I leave unlabeled. Color codes can vary by project/meeting.
I find this Quadrant Method useful not only after meeting, but also before the meeting starts. It is because I can plan what are going to be discussed. It saves so much time. Thanks Leila.
Awesome video. I was doing a little of what this vide describes but not all 4 quadrants. This provided more ideas to level up. Thank you Leila and Teams for putting this together.
Glad it was helpful, Heather!
OMG, I did this years ago, (Notes, Questions, Action Items, Next Steps) even using the back side of the meeting agenda to show where each attendee was at the table. Referring back was a breeze.
Thanks for another great video.
I find it very difficult not to write everything down and my writing is bad too - so I try to review my notes as soon as I can afterwards and annotate them with a different colour (green) - particularly writing clearly any words that I won't be able to figure out later on.
I like the quadrant idea, but my meetings usually run to several pages of A5 so what I usually do is mark my actions with a star in the right margin, actions for others with a square in the right margin. General notes I write at the bottom or right of the page with a line drawn around them.
Another tip - is to write down the names of the attendees on the page in advance if I can (or else while waiting for them to turn up ) and I write their initials - so during the meeting I only have to write their initials in my notes not their full names. I also tick their names off as they turn up so I have a record of who was there and who didn't show up and it helps me keep track of who is who.
If someone is capable to write everything down that is a great skill which many can't do. You can always summarize/divide later because you have everything you need.
She is so likeable and speaks so clear and understandable! Just nice to listen to her.
A very powerful tip that just came to my mind. As soon as you join an organization, quickly assess what kinds of workloads are recurring which you will have to do on a daily or weekly basis, and quickly brainstorm your mind to find ways to make to reduce manual efforts and create a system to achieve quality results with sufficient output. Now because this is a recurring task, you don't need to worry about it once you repeat the process few times. Infact, following this strategy, you will save so much of brain capacity to learn and focus on others things.
Great video, and thanks for sharing your "secret". I’m always surprised that so many meetings have no agenda and are left without minutes or a precise action list. I'm not too fond of those meetings.
I had a children and family services worker who run her meetings like this it was so frustrating. We will come away from the meetings are like OK what are we supposed be working on?
I personally prefer to take notes on my tablet by handwriting + always put on DND do not disturb feature so I don't get notification or calls during a meeting. Acronymes are best also to take short notes and being present at the meeting to listen as much as possible. Maybe you could share next time on short words or popular acronymes?
Left handed
If the meeting is very long and you have pages and pages of notes to take, you can "unfold" the quadrant structure by writing a bullet-type list, but the items are prefixed with the category: G for general, Q for questions, M for me, O for others. Or something similar. Later you can quickly scan the list, circle the done items etc. But the method is very good and thank you so much for this video.
Thanks for the tip, Paul!