The Best Way to Organize Your Files and Folders
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- Опубліковано 30 лип 2019
- Today we'll cover a system for organizing and digitizing your paper files.
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📃 ARTICLE VERSION:
collegeinfogeek.com/file-fold...
⏱ TIMESTAMPS:
01:30 - The 3-location system
06:38 - Stupid joke
08:43 - How to digitize your files
🔗 VIDEO LINKS:
Evernote - evernote.com/
Scanbot - scanbot.io/en/index.html
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Want to be more organized? Take my FREE course on building your productivity system: collegeinfogeek.com/go/skillshare-course/ (this is an affiliate link, so using it also supports my channel 😀 )
Hi so this link is only offering 14days free. How do I get 2 months free please? Thank you
*Cut muster* "mustered" is new and older term is muster.
"Possibly derived from the idiom 'to pass muster', an expression for assembling military troops for inspection. A troop who has achieved excellent performance in, for example, a room inspection, is allowed to skip, or "cut" having to stand a formal muster or formation and go on liberty early, etc. It may possibly also refer to the idea of 'making the cut of those who are mustered', or being seen as a good example of what is on show. Usage evidence does not support this derivation."
There was a spade of safety deposit boxes being sold off or auctioned off only for being late in one month's rent or so. You will see it on UA-cam if you search.
Yeah
I am only commenting, to train the UA-cam algorithm, because I want to see more videos like this.
I am only replying because I want to see more comments like this.
Dutifully replying to add yet another data point to the algorithm 👍
This
Don't forget to give it a cookie (like on the video) when it gets it right
Yes
Glad to find you. My wife and I are in our 60s so we were raised filing paper copies ad infinitum. We are endlessly drowning in papers, so converting to digital is our next goal. Thanks for being interesting. Other videos I watched on filing systems were about as interesting as watching a bowl of dust.
I'm loving the style of these more recent videos! It's so much more engaging and entertaining.
Thanks, I found that your system is great as I am always looking at improving my system. Just wanted to share my experience :
1. A physical fire proof file box for extremely important papers is an essential component. Like original certificates and Will etc.
2. Filing in a categorical system such as car, home, work contract, etc.. is easier than alphabetical.
3. A space for receipts and warranties has easily saved me the money and huge headaches.
4. I struggle with digitising because time is needed to name the file to efficiently retrieve it in future - but I like your system and thinking of ways to adapt it. Scan bot on this end of the world charges a subscription and so I use cam scanner.
5. Being ruthless with shredding important papers and cards is best done as Mail is picked up. Otherwise it can become overwhelming.
I really enjoy your productivity optimisation strategies. Thank you again and I look forward to more of your amazing content.
Amy Santiago would be proud
I understood that reference.
Noice
She would, definitely, also...
YAY!!!!!! YOU WATCH BROOKLYN NINE-NINE
Noice..smort
@@sonu24196able 😂🤣😂
This man has glowed up. Who else been here
Dude he was hella spicy from the start, I don't know how he keeps getting more and more aesthetically pleasing but he'S DOING IT!
Such glow much wow
Must've been the vacay, in which case, G O O D
He has glowed up so much wowwie
🙋🏾♀️
Just now.
He remind me of Dawson Creek.
You discussed digitizing your papers. I have found it is a great idea to digitize an important historical document for some of us -- the high school yearbook. You can scan all the pages (and covers) of your yearbooks and save them on a flash drive. I currently preserve the history of a high school in Martinez, California and have scanned 95 volumes covering from 1909 to 2014. I also scan the pictures from family albums, various papers I've collected, and my scanner allows me to scan photo slides. It is amazing to realize that you could have your entire history collection stored on flash drives that would fit in your pocket! I enjoy a lot of your videos on UA-cam. Thanks.
My nephew says, however, emf protection is necessary.
I have my papers and documents on random piles spread out over random spots on the floor, desk, any surface and container basically, is there hope for me?
I feel personally attacked, also I need to change.
Yes, use a flamethrower
For real tho: i'd recommend that you take everything and put it on one huge pile on the ground. Now go through one piece after another. (You also should use a trash bag cause it's likely that you'll throw a lot away). PUT IT DIRECTLY WHERE IT BELONGS. Have a nice day
Same lol. I'm always afraid to open a window, because the wind could destroy my carefully sorted paper piles 😂
no
Sounds like it's time for a reset sprint! Just take an afternoon to sort everything out - for each thing, decide whether it needs to be digitized, filed, recycled, or shredded. Even if you don't get to everything, you'll make a lot of progress.
Oh my god, I am HERE for this kind of content. I've been trying to reorganize my digital files for a year now and keep changing my mind on how I want the system to be. Can't wait to see the next video, I definitely need the guidance.
Thank you so much for making this file organization series and uploading it for us, completely FREE! As someone who's about to join college, I'm sure a lot of these tips are gonna end up being a lifesaver for fellow students like myself. Looking forward to the digital file organization video! 😄
Roshen Nair if you’re really learning how to be organized from this video. Loool... good luck in college. So sad.
@@briang1310 what's wrong with that? No time is too late to start improving your habits
@@briang1310 serious question - why did you feel the need to make this comment? You're just putting the original commenter down while they're excited about learning something new. Did you feel a need to make yourself feel superior?
Thomas Frank this comment was old. Move on.
@@briang1310 that's a deflection, not a defense. Think about it.
Cutting the mustard with the folder...hilarious!!! And this video, extremely useful!
Thanks for the scanbot info; I'll check that out. Is like to add....I separate my file cabinet into 2 areas: active and archived. Active being anything I access regularly/monthly and archived being that stuff you need but don't use (house documents/manuals/birth certs/etc). Just a thought to share ...
Great video. I am also a digitization enthusiast, storing quite a lot of stuff with cloud services. One thing to consider though are the problems coming with having everything online. Besides privacy issues, having everything in easily accessible, online locations also creates a carbon footprint through the energy used to create and maintain the servers of the cloud. So, I personally think one has to decide what really needs to be "safe" in the cloud and what you can do with on an external drive.
This video has so many great tips. I will be using a few of of these filing methods. Thanks a bunch.🙂
This is just what I needed. You are great, Thomas. Just in the moment when I decided I needed to put my desk and my room in order, but I didn't know how, you uploaded this video.
Love you.
The continuity error 1:51 🤣
It’s the small things like that that take your videos from (just) useful and informative to downright entertaining. Thanks for the great content!
I found you through your Skillshare course (which I took and helped me loads) but omg your channel is so much more fun!! Love the set design and the more laid-back style. So hi from a new fan!
This was a fantastically well done video Thomas and team 👍👍👍
I’ve been watching few of your videos and I love all the subjects you have chosen to talk about it. I’ve been looking for a file organization system for few weeks until I came across your videos. Thank you:)
So as someone who has seen you for a while, I'm happy to see how much more aesthetically pleasing you're becoming. Also, thanks for doing my favorite kinda series. Organizing is very satisfying.
Although I'm old school and don't understand most of the computer file stuff I really appreciate how much work you're putting into your new videos loving the new set up and the element of comedy btw looking good Thomas !👍
Love the humor! It makes it easier for me to pay attention throughout the video.
Commenting here to train UA-cam algorithm that this video is useful and relevant even 3 yrs after its upload.
Thank you for this video! I loved the nerdy jokes and the fact that you said that you should not try to optimize everything because sometimes there is no point. It felt like a very humane video about productivity filled with passion, warmth and of course well researched and easy to understand advice :)
I will def try this system!
Great seeing you bubbly again, Thomas. I'm happy releasing the gas pedal helped your burnout
Thank you! And yeah, I had a lot of fun making this video. I also tried a few things, like using a teleprompter on the wide angle - which made filming go much, much faster.
i was thinking 5 min ago about learning how to organize my papers for the next school year and the notification popped up thanks for the convienence
Dude, thank you very much for all your advices and tips. I admire you a lot. Don’t let depression over pass you. Greetings from Mexico 🇲🇽
Petition to bring the Goat B-roll back.
The goats have unionized and demanded vacation - sorry, my hands are tied!
LOL
@@ThomasfrankVacation? So they will be back
I miss the llamas with sunglasses myself...
This really is the most exciting video (we'll, today anyway). I spent the better part of my day today trying to set up a file system!
OK, wow…. I’m so UNORGANIZED, and completely “old school” this just helped me TREMENDOUSLY! I have like a million art references, student lesson plans, hand made art packets for my senior homes…. ECT! THANK YOU for taking time to Make this and “teach me” 🤦♀️👍🙋♀️👩🎨
oh what a coincidence, i've been putting off clearing up my filing shelves for weeks now. this may just be the kick in the butt i need. thanks tom!
I love the effort you put into this video. I can see you branching more and more out. I love it XD
I saw the MTG card at 10:48 and you instantly became one of my favorite people.
I feel targeted by the fact that I actually am super excited by and into this stuff haha
Same
I mean, I spent nearly a week writing about it and taking high-quality footage of folders - you'll get no judgement from me
@@Thomasfrank Thank you for producing such high-quality content
same.
Thanks so much for making these videos, I’ve learned so much about studying 📑 and currently studying for a advanced level wine certification. Also Enjoyed learning how to make my desk and workstation organize too. And your nice on the eyes🥰
I love the idea of a digit-like 'tree' physical filing system. Thanks! Excited to implement this!
looking at my current desktop situation... much needed.
The part about saving user manuals I dig a lot. I’ve started doing the same thing cause there is a lot of handy info on there. I mean it’s made for THE item you’re gonna have trouble with years from now. Sure I got the idea from toy story 3, but I like keeping my manuals.
Loved the humor and style of this video and the last couple ones, hope it’s kept up!
Ty for making this topic interesting to listen to, cause I definitely didn't think this would be
This resonates with me on a spiritual level
I am finding it hard to learn anything about business without having that experience, too! :o)
You're looking good, Thomas.
Really loving the creativity and effects in this video. Adds a more comedic side to your videos!
Great job Thomas! It's quite obvious that you put a lot of effort in your videos.
RE: digitizing--
1) computers can and do crash, and then you've lost everything. (And yes, this includes online or 'cloud' backups--they are, after all, merely on someone else's server/hard drive, and that is in turn, a computer that can crash, or even worse, get hacked. )
I keep everything in the original paper format. I go through annually, and shred papers with sensitive info that I no longer need, and dump the rest in the recycle bin.
2) receipts should be saved as hard copies. If you need to return something, the majority of stores want the original receipt, not a copy. They will scan the bar code, then CIRCLE the item that was being returned, and hand you back the receipt STAPLED to a new receipt acknowledging the return credit. Ditto for mail-in offers--the ORIGINAL receipt is required; copies are invalid.
Yes, my worry about digitizing is LOSING everything. I don’t know much about Evernote, can you back it up on an external hard drive from time time?
Was literally organizing my files on my computer when he uploaded this
More of this! I am so hyped for this series!
Some great reminders and lightbulb moments. The sarcasm is a little tiring but well done for having such a successful channel.
Storing physical files:
o Main File Box: Put hanging folders inside the main file box to organize some permanent, important documents;
o Inbox: A simple tray for things that need to get processed at a later point;
o Mini-files for portable documents.
OMG. I so love the idea of putting my over grown “Mannual” file folder in a box.
Just when I needed it.
Thanks Thomas!
This video was awesome!!! You are doing so much more than just presenting info. You are now Enyertaining the audience as well. Cracking me up!! Thank you!!!
I’d absolutely love to see a video on digital file organization
That one's coming next week! (After the Matt D'Avella collab)
I was planning on doing both computer and physical organization in one video, but... well, you can see how long this one turned out to be already 😅
Perfect timing for this video. Thanks Thomas
It's like you've taken all the things I want to learn to grow up and then just shoved 1,000 more things in there I hadn't noticed. This is awesome hahaha thank you!
For even more detail, check out the companion article I wrote for this video: collegeinfogeek.com/file-folder-organization/
Noice, I do all these same things already, down to the box for random manuals. Digital side, I use Microsoft Lens app, which lets you upload to Onenote.
Brilliant Thomas! Thank you for sharing!
You’re awesome Thomas !! Thank you for this video
New subscriber! I would love to hear your tutorial on Evernote. I’ve had it for so long but don’t really know how to use it to its potential. TFS
Yes Yes Yes ❤️
hey man! just wanted to say I really liked this video! its the first one I've seen of yours that I've seen but everything looks and sounds really good! and its good quality content that definitely helped me, so I'm just here to say keep it up dawg. you're killing it.
I really did need this. Thank you!!🙌🏻
You can sync folders automatically on the computer directly to Evernote
Thomas Frank: "The edge of the folder is more than capable of cutting mustard...
Me: ...
Thomas Frank: (Keeps talking)
Me: ...
Me: Dude, what?
Ikr
This is so simple! Thanks for the portable one which really made my messy life neat.
Cutting mustard with a folder. You are the man!
That cut the mustard part.
"I'm worried.". Sameee.
This dude is amazing! He just told me to put my papers in a FOLDER in order to organize them. I’m stunned.
Very useful. Thanks for posting Man. Needed this
Thank you so much for sharing your knowledge with us!
this video set my spirit on fire 🔥👊💥🙏 🔥💪
edit: on file
Just putting this out there: mustard seeds are small, hard, and very difficult to cut. Need a good tool for that.
I really really appreciate your content Thomas!!
by far the most interesting and useful and doable that i’ve seen on topics like file organizing and such
My heart is racing from excitement
This topic is just too exciting!
What that Matt D'Avella 😃
Really great video! Will be trying this system Thomas.
This is freaking awesome man. Very helpful!
When is the next video for organizing computer files coming?
The computer file organization video is now live! ua-cam.com/video/bKjRKZxr-KY/v-deo.html
Hi Thomas.
Thank you for such great videos, they help to make my life easier.
But could you please help me further and post the link for the file box you have :)
As I struggle to find the same box with big handle like you have.
Thanks in advance,
Eugene.
I love you and want to have your babies. 😍
Keep making videos!
Nice box sir.
This is so helpful because I learned a lot of things concerning filing
Excellent delivery! Articulate .. And kept my attention. Rock on Thomas !
He's too attractive to be real.
He’s not. He’s merely a personification of all our hopes and dreams.
Hey Thomas! Would you share what kind of shirt that is? Looks clean!
Thanks! It's this one: barbellapparel.com/collections/dress-shirts/products/motive-short-sleeve-button-down-in-navy - I have every color, and the navy is definitely my favorite.
I got tired of the clutter of manuals (way too many over the years) so now I download them (either from the manufacturer or from searching in the Internet for an archive) and recycle the paper versions. You can throw them on a USB drive or in the cloud / on a nas.
Gosh, I just had fun watching and learning a video that said "How to organize your files" ... LOL Tom can make any boring content into an awesome one.
"Do we have any mustard"
What a guy
He Is so cute and so smart , why guys like this dont exist where i live
Thank you very much for your ideas. I will use it ASAP.
Great advice, thank you!
"Here in the real world" cant fool me Thomas, you're in my computer too
beep boop
No one's gonna mention that yugioh part
You promised and you delivered. Most entertaining video! 🤓😜🤣 I love that you tested cutting the mustard. 😂
I have a file box and for a portable file box I use one of the expandable file folders (similar to the accordion) and I switch out the labels depending on what I’m carrying around which is often whatever I’m writing at the moment or research I’m doing.
OMG! I just spat my coffee all over the place!! Hahaha
Yugioh Fanfics, I don't know what you are talking about...
7:55 sometimes over optimizing one tiny part of your life ends up taking so much time that you kind of deoptimize your life as a whole.. So..
I was watching this while cleaning my field drawer!! So thank you!!!
I live this stuff especially for going back to school thanks Thomas this helped a ton 👍