Beginner’s Guide to GTD (Getting Things Done)
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- Опубліковано 30 тра 2024
- In this video, Naomi walks through all the basics of David Allen’s Getting Things Done productivity system (GTD for short.)
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00:00 Intro
01:27 What is GTD?
02:10 Capture
03:05 Clarify
04:10 Organize
07:45 Review
07:53 Engage
08:03 Outro & Bloopers - Наука та технологія
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Excellent presentation - I would like to see an actual demo of Todoist set up as you describe each of the elements of the GTD methodology. It really helps to view it implemented in the app.
Agreed!!! Would LOVE that!
Would love to have people talking through their Todoist set ups - either those who work at TD or anyone at all who wants to share, I always learn something from seeing set ups
I agree. I came to this video with some demo of set ups. You did that a little in the beginning. With the usefulness of this program I’d love to see it in action with ToDoists functions.
Hi Naomi, thanks for yet another great video. Here are some ideas for future video topics:
* Case studies of people using Todoist (not necessarily staff or celebrity-like); so sample setups for specific professions or use cases.
* How to tackle 1000+ open tasks.
* How to use team workspaces for delegating.
* A regular feature which features Todoist hacks, maybe niche tricks. Similar to lifehacks for Todoist.
* Spotlights of integrations.
* Spotlights of the very most productive Todoist users (highest completed tasks count, longest task streaks,...).
* Spotlights of how people use templates and checklists.
* A comparison of organizational methods with advantages and disadvantages for specific use cases.
* Special projects that occur for many people with tips on how to manage them better - e. g. moving into a new home, organizing a large party,...
* Tasks that are to be done periodically by a lot of people, such as specific setups for maintaining health.
* Guides on how to create daily routines and habits; could be an implementation of Atomic Habits or something similar.
"Rebooting your Todoist" after you fell of the wagon for a while would be a great video.
Thanks Naomi, I would like to see some discussion on Tiago Fortes PARA method and how it might be adapted into todoist.
Naomi, thanks for the educational videos! I would like a video about procrastination and techniques for breaking down large tasks.
I've never been diagnosed with adhd, I'm psychologist and near friends thinks that I have adhd... Since a couple a years ago, after suffer lots of scolds from some bosses (I usually forgot a lot stuff, trying to trust in my memory...) I started to organize my life with Todoist, and my quality of life improve, I think that I've try to take a lil' bit of each productivity system that I've heard of... The thing about the calendar view is something that I would like to try, is something that I was waiting since time ago.
Would love to see a deeper dive into GTD!!🎉
I'd like to see samples of how other people set up their Todoist system, based around different occupations or primary uses.
Amazing breakdown! I'd love to see how you use Todoist in context with other tools. Meaning: where do content creators create their content, and how do they organize their tasks; how can a team of developers use Todoist, for example. I guess what I am asking for is more of a case study type breakdown by team type.
Keep being awesome!
I would like to know how you handle a lot of open tasks. How to tackle procrastination and what's the best way to do a Weekly Review in Todoist.
Great summary of GTD. It would be great to see a Todoist template with all the components of GTD, build in a way that can be modified for specific needs.
I love this video. Thank you. I am now going to rewatch this.
Clear and well presented. will look up the book, thanks
Thanks for the video! I would personally love to see what recurring tasks people have set up in their Todoists. From on a daily basis, like meditating and going outside, to weekly and monthly routines such as cleaning the house and taking out the rubbish, all the way to tasks you do on a yearly basis such as paying taxes. I feel like this can be a great system for reminders, and would love some inspiration on how else you can apply this method to get tasks simple and out of your head.
Thanks Naomi for an excellent overview of the GTD system. I would like to see a few examples of how some expert Todoist users have set up their system. For instance, when to use projects and when to use labels. Or when to use just tasks and sub-tasks. I have not used labels so far in my Todoist setup. Most of my Todoist setup is based on my own understanding and convenience.
Hi Naomi, thanks for the video. I'd love to see actual setups of the methods that people are using to get beyond theory along with pros/cons of each. Or maybe synergistic uses of multiple methods. Whatever the case, keep the bloopers!
Thanks for the amazing content!
I would enjoy a lot a video about priorities on the tasks! I feel that the "next:" system feels really suited on how to prioritize the right things!
tried todoist a few years ago and now going back to Getting things done! thanks so much for your videos
Thanks for the video. I've been using GTD for more than 10 years and even I picked up some tips from you that I'm going to try to implement. Keep up the good work! :)
I really appreciated this video and being a new Todoist user, this gave me a great frame to expand on how I use it!
Hey I'm liking the videos as they are, a wide array of topics. Other productivity methods can be one idea.
This is great! I'm reading GTD and have the basics, but your succinct explanation may actually get my Todoist GTD-ready much faster. Thank you!!
Loved your video. I've used GTD for many years and have looked high and wide for a tool that will make it work. Todoist is the one! I set it up when I started TODOISt but your video added many other quick ways that will help. Thank you.
in the calendar view: being able to assign a color to different projects so as to have a more intuitive view of the calendar.
What would be very helpful for me is a video on moving from another app (eg Things or Reminders) to Todoist. Not so much the export/import process, but more some advice about what to consider when first re-organising your (say) 200+ tasks in a way that will work best for the user in Todoist. Thank you!
Would be great to see suggestions on daily routines and habit trackers that doesn’t mean the task list becomes overwhelming
Each day. Or how best to manage personal (for example) morning routines versus critical priorities at work
I have been a huge fan of Todoist for several years now and I'd love to see a video about how to take it to another level as a daily user for personal and work tasks.
I’ve used GTD on and off for quite some time, but you’ve provided a wonderful and short explanation of how to use it in Todoist!
Great introduction to GTD for the todoist users and everybody! Thanks!
Excellent video/presentation, I now have a clear picture on how to setup GTD.
thanks for sharing this information , it was usualful and informative session.
Thank you for this video! I've recently discovered GTD and having just finished the book, have been looking for resources to get the system into action. The way you summarize the process here is SO helpful. I've watched the video several times to help get it nailed into my head.
This was a great overview of GTD. I've been using a modified version of this with Todoist for years now. I agree with some of the other comments that it would be great to see a tour(s) of how others set up and use Todoist.
Hi Naomi loved ❤the video very informative. I would love to see you cover the topic of the high productivity mindset
Thanks for a brilliant video! For us first-time GTD'ers, would love to get a case study of how someone has set up their system. For example, labels, categories, sections and colours. Ideally a 1 slide summary of the system, so that I can go copy/paste it. I'd also love more Todoist integrations - e.g. if I click on the icon on my Chrome, it will autograb the hyperlink I'm on (rather like a bookmark). Easy add to the my inbox. Thanks
It would be great to learn more about best practices for the Review phase. For example, two different approaches illustrating how two different people review their backlog, what they do on a daily, weekly, and monthly basis, etc.
Great video, thanks!!
I used to use GTD many years ago. I'm getting back to it and Todoist again.
Informative video as usual. Would like to see more ways with incorporating analog + Todoist, best use cases.
Appreciate your monthly videos. I'd like to see more about calendar integration.
Great overview of GTD. I've read the book and had previously implemented a paper-based system. Only recently signed up to try a digital system and am loving what Todoist can do in this space. I'd like to see a comparison of different people's GTD Todoist setups and have them explain how they use it, like a walk through, but all in the one concise, straight to the point video. I love seeing how other people integrate GTD into Todoist. Thanks for sharing your knowledge.
Thanks! Excellent intro to GTD. I'd love to see examples on how to handle recurrent tracks and "strikes". I've seen some unofficial extensions to support this, but they mess with the description or have some sort of cons
This is a user's review and question from Taiwan.😍
This is an excellent video that has taught me how to maximize the benefits of using Todoist through a systematic mindset.
I'm curious to learn more about the physiological and psychological aspects. After organizing tasks using GTD concepts, how can one achieve the most sustainable state of "focus" management on a personal level?
We all want to accomplish as many tasks as possible, but as humans, our mental energy is limited. How can I maintain vitality for my loved ones and friends after work?
Helpfull, thank you.
Thank you for that great cogent summary of GTD. I've been using my own lazified version of GTD with Todoist and a few other tools for many years, but still benefit from a reminder of the main principles from time to time to prevent me from straying too far. :-)
GTD is a great book.I incorporate it in my Todoist workflow. A video on a friendly debate between different productivity systems, or someone who has tried a few different productivity systems and can really go into the pros and cons of each one relative to one another.
Great video!
Love the overview, thank you for sharing! I would love to see you implement this in Todoist :)
I guess in terms of what topics for the future, maybe tips for ongoing maintenance of a GTD workflow? Is there a spring cleaning equivalent that refreshes both what and how you do?
I just found you after deciding to give Todoist another try. I look forward to more of your content!
This was a great video. I've had GTD on my reader for a year, and did not manage to pass the first pages, it seemed so complex a method. I really appreciate your breaking it down to simpler points. I've used the Bullet journal method for several years, and this year I've combined it with Todoist and it worked beautifully. Your tips will help me take my practice a level up. I would so love an access to premium. I'm using it for work mainly but my boss is not ready to pay yet. I'll tell her about the monthly calendar and maybe that'll bring some results ! I would love some content on procrastination.
I'd love to see a demo of how you would set up the GTD system in todoist where the walkthrough of what that would look like in action.
Great video! I would also love to see the demo of the exact setup people are using. I've used GTD methodology for years (sporadically). Inspire me! :)
Thanks for the great video
Suggestion for a future topic:
- The Todoist team have lots of great examples for comprehensive systems for using their tool to create productivity systems -- the GTD method being one of the most popular and most common. However, in addition to walkthroughs and tutorials for how to create complex systems, I would love to see tips for how to *simplify* your todoist setup. For example, you pointed out that you prefer to use sub-tasks rather than projects for next steps. Other tips like these for how to keep the system simple but still effective would be really helpful.
I am trying to keep my Todoist as simple as possible so that I can always look at my main Home and Work lists and see the "10-thousand foot view" of everything I have going on.
It is time to revisit the GDT book
Love these videos and definitely a video taking a deep diving into Filters?
Thank you!
Loving these videos. I would love to see how we can use todoist to plan events that need to be done multiple times a day.. and how to set up todoist when tasks have multiple labels as well.
I'd love a video about using Todoist to help your partner complete projects around the house and yard. 🙃
Thank you so much. I am currently indeed overwhelmed...and I would like to kindly ask if you could do an absolute beginner presentation and demo? Thank you
I was able to understand the key points of implementing GTD with Todoist. I'm increasingly looking forward to boosting my productivity using Todoist.
Nice refresh video on GTD. Would love to see also a review of connecting the use of Todoist with the book Deep Work, or better how todoist can help you to focus.
Thank you for this video! Just finished the GTD audiobook and needed a clear recap. I'd love to know how people use todoist to help with exectutive function and staying motivated to complete tasks outside of checking off lists. I need all the reinforcement systems!
Todoist is a game changer, more and more after years :)
Another great video Naomi. You dabbled a little into your workflow, but I would like to understand more how you and the rest of the team use Todoist to get things done. How do you handle follow ups, email, tasks, etc. Keep up the work
Aqui sou do Brazil...Amo o Todoist, uso a anos, junto com a metodologia GTD, onde mais gosto é a "próxima ação". Abraço ..bye
Thank you! Love ToDoist.
A good summary of GTD (I was using GTD for years, and acquired Todoist to manage GTD as my "next actions" were outpacing my paper and pen based system). i would like to see (1) a discussion of how (and why) to limit "due dates," (2) a discussion of using Todoist in conjuction with note taking systems (e.g. OneNote or Evernote); and (3) (as others have) examples of how various people (in various professions) appy the principles of GTD in using Todoist.
Good summary! It would be great if you could do without the background music. That would make the videos more accessible for people with auditory perception difficulties. It's very tiring for me as it is, as I always have to switch my attention back and forth between speech and music.
I'd love to see how you'd suggest using todoist to track progress toward a larger goal. I'm thinking something like writing the first draft of a book where you may have a recurring task like "Write 1000 words" but would like to use todoist to also track overall progress (so you can log your overall word count and daily progress for days you go over or under your target).
Since there's no 'end date' feature, I'd love to see a video explaining a workaround. Thanks for the great GTD video!
Thank you!!!!
Thank you for this helpful summary. I like GTD very much. As an idea for other videos, I would like to see ways to implement Todoist using Kanban methodology for project management. I have over 30 long-term work projects to keep track of, and seeing where they are in my pipeline would be super helpful.
Very interesting video as always! One thing I would like to see on video could be how to actually follow the tasks you planned to do and don't skip or postpone them
Gr8 video. I would like to know how to best use filters in GTD. Thks
I would like to see a video combining GTD and the Eisenhower matrix. More specifically on how to address the "urgent"/ "important" things that come up during the day, that are not necessarily Next Actions for your projects.
Great video as usual
I would like a video about attention management
Thanks for the informative but concise videos. I'd love a video on how to review how we use Todoist and if there are changes to implement to be more productive, how to back up in such a way that if we make dramatic changes we could restore it and possibly try another option (virtual machines with our Todoist account???)
I will love to see a demo using G.T.D
Great presentation. I would like to see a deep dive into the Capture step, particularly how you can use integrations to capture on the go. I lost my voice assistant integration with Google a couple years back and have never found a good voice replacement.
Interesting video, well structured. The GTD system is very useful. I would like to see the Todoist interface shown a little more and how to do in it what you say in the video. I’ve been using Todoist for a long time and would like to try the pro version. Thank you.
I want to find a video that explains how to use Todoist to implement the PARA System and Tiago Forte's Second Brain method. Additionally, I'm looking for a video that covers the same topic but for Craig Ballantyne's Perfect Day Formula and Perfect Week Formula.
Todoist changed my life.
Nice video! I would also love to learn some tricks to define good tasks, or how to split unclear tasks up into smaller tasks. For example, how can you recognise an unclear or oversized task, that should be broken up into pieces?
Good summary of GTD. would be helpful to see a full TD set up with more detailed examples!
I'd love to see some real Todoist users show their setups! I've been using the tool for a bit now, but it would be nice to see how other people are using it to see if there are any tips I could pick up, or features I'm not using, but might want to if I saw them in practice! Especially maybe a household assigning chores and each person also having their own lists as well.
I would love to see this method applied with specific examples how you could organise this in todoist. This video sparked my interest but I couldn't quite tell what to do next to implement that. I would definitely prefer to watch longer videos with more details.
Great video - it reminded me of some of the elements of GTD that I’ve let slip by the wayside! I was interested in your comment about preferring subtasks to projects. I’m currently transitioning from Things (which only has projects), and I’d be interested in seeing anything that offers advice as to when subtasks are a good alternative to projects. My gut feeling is to keep the projects list simple - perhaps limited only to areas of focus - and to use subtasks for everything else, but is there some middle path that makes sense? What are the advantages of using subtasks over projects and vice versa? I think I already know the answers to some of these things, but I’d be interested in seeing the official Todoist take on this.
It would be excellent to show how to set up templates incorporating the GTD method (or other methods).
Thanks for the video! I would love to see a case study of someone using Todoist to manage work and home responsibilities. Something like 'a day in the life of...'
I like your pronunciation and it makes me to listen again and again.
Hi Naomi, great video again! I would like to see more about tasks in combination with subtasks and maybe some explanation why a main task is not automatically completed is all the subtasks are completed.
I don't know if this helps, but I can tell you why I like that main tasks are not completed when all sub-tasks are completed. For me, a lot of times when I've completed all the sub-tasks of a main task, it doesn't necessarily mean that I'm completely done with the main task, only that I've completed all the CURRENT sub-tasks. There may be more sub-tasks, and I just don't know them yet, or haven't had time to think it all through. I often also have notes in the comments or links that I might need to save someplace else before I actually complete the task, even though all the sub-tasks are done.
I’d like to see ways to integrate Todoist with other systems to capture tasks. I’ve set my own up but would love to see how others do this or what Todoist recommend.
Thank you for another uber-practical video, Naomi. Would love to see how others set up their Todoist to maximize getting things done for themselves and for others.
I'd love for you to cover, what's the best tips, or maybe simple setups, to make new teams / colleagues using Todoist easier? Especially for people more used to traditional methods such as post-it notes, write on paper, or verbally coordinate work. I plan to use Todoist to make everything centralized so each of my team members can regularly update what they are doing.
If you can recommend simple setups for teams, but still can easily keep track of all the tasks, it would be great!
Would love to see a vid on some of the most useful filters you could use for this set up!
I'd like to see a bit more detail on how the Todoist Pro features can be used to make a GTD-style workflow even more effective. Given due dates and reminders aren't very "GTD", which features of Pro are designed for GTD advocates, and maybe what else is in the pipleline to make it even better!
Thanks for this! Any recommendations from GTD on how routine tasks fit into this system?