How to use the new FORMS experience in Microsoft Lists [SharePoint]

Are you looking for an efficient and streamlined way to collect information remotely?
Check out the new FORMS experience from Microsoft.
With the ability to create Lists forms that can be easily shared via a link, recipients can focus on filling out the form without seeing your full list.
Plus, all submitted responses appear immediately as new list items that list collaborators can see and refine.
With Microsoft Lists, list owners and collaborators with permission to edit the list can collect information on their lists with these updated Lists forms. Check out this tutorial video to learn more about
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⏲Timestamps
00:00 Introduction
00:31 New Forms experience where to start
03:59 Permission in the new FORMS experience
05:26 Using the new FORMS experience
09:37 FORMS Experience from an end-user perspective
11:55 FORMS Mobile experience
12:01 Conclusion
#GiulianoDeLuca #DeLuca

[@JaneEwing-ke3ew]

Trying to use this feature, and I want users to be able to include attachments. Although I have the attachment column in my SharePoint, I can't seem to find how to make this available via the form. Am I missing something, or is this not possible?

[@DeLucaGiulian]

Hi,
Thanks for your question.
Currently this scenario is not yet supported in the new Forms experience

[@sreejarathish]

Thank you Luca nicely explained. Waiting for the attachments to be included in the form.

[@DeLucaGiulian]

Thanks 😉

[@stephanedenis5394]

Really interesting ! Do you know if it is (will be?) possible to customize the layout of the web form (with JSON)? This version of the list is not yet deployed in our institution... during the month of April.

[@DeLucaGiulian]

Hi,
That option would be great to have it in the future, but for the moment is not supported.
Thanks for watching and providing your feedback

[@martinargimon730]

I wonder if this form works correctly with the ‘lists with approvals options built in’ in other words Microsoft has released lists templates with the ‘approval ‘ feature built in ( such as the travel requests). Will they work ?

[@DeLucaGiulian]

Yes, sure it will

[@samuelkamaloni]

How come I don’t have the forms option on my Microsoft 365? How can I activate it?

[@DeLucaGiulian]

Hi,
Microsoft is still rolling out this new feature by May the functionality should be available to everyone.

[@samuelkamaloni]

@@DeLucaGiulian noted. Thanks.

[@_DaemonCleaner]

Very interesting. Are the forms available in the Forms app?

[@DeLucaGiulian]

No they stay in SharePoint for the moment

[@jessicadawson9708]

Great video! Is there a way for the submitter to view their previously submitted forms? They might need to add additional information or see the progress of their submission.

[@DeLucaGiulian]

Hi,
Thanks 😉
Yes they can by reopening the list, maybe you can write this info directly in the form, and don't forget to assign edit permission to them.

[@TheNicolazinni]

Hi, thank you for the video! A question: is it possible to edit a list item with Forms?

[@DeLucaGiulian]

Hi,
this is currently not possible

[@TheNicolazinni]

@@DeLucaGiulian thanks

[@eliteenterprises2498]

For user/applicant name is there any way it should automatically reflect the user name instead type person name. In your case Applicant names need to search instead automatically it should reflect

[@DeLucaGiulian]

I hope I get it correctly, if you want to have a look to the applicant name you can check the created column

[@eliteenterprises2498]

@@DeLucaGiulian yes in new form features under Microsoft list we need user name auto populate once the open form web link to submit response. We have given the User Name field but right now they have to put their name instead we are looking it should auto populate once they open the Form.

[@DeLucaGiulian]

@@eliteenterprises2498 you can make visible the created by column in the list, this column add automatically the name of the user.

[@eliteenterprises2498]

@@DeLucaGiulian Thank you will look into 👍

[@milekPL]

How to hide “Forms” command on SharePoint list? I need a key name for JSON commandBarProps formatting

[@DeLucaGiulian]

Hi try this:
{
"schema": "developer.microsoft.com/json-schemas/sp/view-formatting.schema.json",
"commandBarProps" : {
"commands": [
{
"key": "manageForms",
"hide": true
}
]
}
}

[@milekPL]

​@@DeLucaGiulian Thank you for quick reply. It works! :)

[@DeLucaGiulian]

@@milekPL I'm glad that it worked