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The best way to tame your overwhelming to-do list
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- Опубліковано 14 сер 2024
- If you can't do it all, you have to learn how to prioritize. Here's how.
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“You’ll watch an entire Netflix series even when the first episodes are slow just because someone told you that “it gets better” but what if you looked at your goals like that and watched your life get better instead?”
Where's that from?
Hello Ariana Grade 👋🏻
Bruh, that hit different!
ayy bro thanks for spitting out wise word.
@@nairocamilo some quote
this was so great - the any benefit vs net benefit thing is game-changing
Save the Uygur people. Byctt China! who is kllng them. Byctt France who banned religious freedom.
@@disciplinado2190 who is uyger?
Agreed! Hi Ali!
@@tabbywarrior I replied to you, but someone deleted my comment. So, I'll share a video instead.
@@tabbywarrior Tried to share videos with you, didn't work. Look up the Islam Channel, they have videos on it.
For the last year I have been paying my 15 year old daughter to enter my sales notes into my Notion CRM, detail my work car once a week, and organize the art bench. Best $50 I ever spent.
$50 per week ???
Notion has become the Instagram of productivity.
@Ryan Miller Thank you! Been looking for other note-taking apps to try out, and yes agreed, Notion does lack in certain areas but still my main productivity app... for now.
@@infinite1875 Sweet, hopefully, it improves it more. and I really hope they give the option of no strikethrough with the checkbox.
I can't be bothered switching to a new system, though Evernote to Notion was pretty easy. I've also got my own system going with Notion and always making improvements to it.
what is obsidian?
@Ryan Miller Obsidian made things confusing for me especially on iOS, I simply migrated to SimpleNote. Plain, simple + Ticktick.
It was all good until my school blocked Notion.
“If you spend too much time thinking about a thing, you’ll never get it done.” - Bruce Lee
wow thx!
Matt D’Avella is proud of the biceps task. 2 mins might not be enough but definitely important + urgent
I find myself going through periods of Crunch and periods of nothing to do. It might be due to my past experiences in restaurants where you have luls between the rushes.
Be careful when choosing to automate. The setup costs of automation are often greater than their benefit, especially if what you're automating away doesn't occur too often or doesn't take too long.
Absolutely, one easy one that many overlook is just auto pay. Most companies give you some kind of benefit for doing it and it frees up your mental real estate, but for everything else, I totally agree.
This is the only UA-cam Channel that makes me want to sit right in my chair
After watching this video I now really want that Thomas gets a 6-figure book deal.
@@amiri7392 haha 😂 yes, of course!
Even better. I want to get that 6 figure book deal!
Anything that has more than one step is not an action, it's a project. And you can't 'do' a project, but if you're clear on the next action, then that's what you focus on. This is the factor that differentiates a good to-do list and a bad one. Have a great day!
Productivity techniques :
1. Pomodoro
2. 80/20 rule
3. GTD
4. Focus time
5. Priority matrix
6. Ivy lee method
Try new thing and enjoy 😊
I Hope you have a great day 💙
STAY HEALTHY and HAPPY
Love the reverse decision making tree that starts with “does this need to be done?”
A lot of times I find myself starting with the assumption I need to do something and only once I’m into doing or delegating it do I realize I should never have started it. It should have been deleted.
Great vid👍
Did anyone else hit, "watch later," on this before getting a crippling dose of self awareness?
Yeah, similar feeling. Don’t resist. Seek discomfort
Good.. Thanks for subtitle 👍👍
Yeah 😂
Save the Uygur people. Byctt China! who is kllng them. Byctt France who banned religious freedom.
Yes bc he uses non-common words and speaks fast, sometimes hard to catch what he mentioning (generally nerd stuff)
Perfection of the entire video is on another level proving how organized is Thomas Frank....
'because, as always, I am not your ddadd.'
😏👌🏾
Do: İf it is urgent and important or ould take around 2 minutes (or quickly)
Delay: Have a inbox section in your todolist and process it in weekly basis
Automate: Have dublicate-able templates or use tool like "zapier", "IFTTT, "Integromat"
Deleagate: İf a work gives you more your gain per hour delagate it
Delete: If it doesnt need to be done hen delete it
Does it need to be done .... no --> delete
yes --> do I need todo it myself ... no--> delegate
yes --> can it be automated ... yes--> automate
no --> DO
It's not just me who waits till the very end of the video to hear "I am not your dad." right. Asking for a friend.
I was waiting for a dad joke. :D
No, you’re not. Who doesn’t want to hear, I’m not your dad?🤣🤣🤣🤣
"6 fIgUrE bOoK dEaLs" I'll have that stucked in my head for the rest of the day 😂😂😂
P.S. Also on the importance of automatisation, sir please do a video all dedicated to it. Your example on the editing template was so ingenious I don't doubt you have other automatised processes down your sleeve so if we could see more about it with examples it could be of so much help.
Thomas you are an INSPIRATION!!! I lost my job right before the pandemic. Since then, I’ve started a UA-cam Channel on Personal Development…and it is GROWING! Thanks for all of your great content, and to everyone else…NEVER GIVE UP!!!
I feel like these types of to-do lists are manageable for personal life. At work, where I manage products and have several projects going, I go through a whole different flow. I spend 30 min on Monday setting goals and tasks for the week to achieve my quarterly goals and ultimately yearly goals. I prioritize what must get done this week and then log any new action items from meetings/ requests. Every morning I look through and quickly reprioritize the day if something urgent came up the day before. This has been working for me for years.
Happened to stumble across this video while reading David Allen's Getting Things Done and to see the book mentioned. Now I'm anxious to complete it
It's a great book, isn't it? Have you finished it yet?
I've adapted a variation on this for my own TTD list; it's not quite the same, but close. And it's already made a difference. Took me a week to start setting it up; after that, I've (re)started on three long-dormant tasks that I've had tucked away for a while - one of them for well over a year. Thanks!
Would you consider doing a whole video on automation? Someone below suggested it, too. Idk if this makes sense, but I understand the surface level concept of automation based on what you said in this video, and I've learned about some specific stuff like templates and Notion integrations from your other videos. However, I'm having a hard time connecting my conceptual understanding of automation to my practical understanding of it. This is especially true when it comes to figuring out what to automate and if certain tasks actually aren't worth it due to the time and energy required. Plus, it seems like the 4 Ds you described in this video can apply to either one-time tasks or recurring tasks, while automation can only apply to recurring tasks. That made it a bit of a challenge, for me, to see how it fits into something like processing your to-do list on a weekly basis.
Thomas: "I can't tell you what to do because, as always, I'm not your dad."
Me: "But you just gave me a DDADD acronym telling me what to do"
He's not your dad, but he is your ddadd.
You have no idea how much I needed this man, I am literally 5 days behind schedule right now. Thank you so much
This definitely helped shift my mindset towards all the little tasks I add to my list that “would somehow help my business make more money” but fall into the “any benefit” category. Never thought of applying Cal’s approach to social media to tasks like that. Great video.
Hey Thomas, great work!
Really liked the video! A non-joke commentary, for a change. One addition I would do to the flow chart, that is specifically important for code development, is the cost of automation. I know you already have repeatable tasks in mind, but I really think adding something like "Is this task recurrent enough to automate?" would be neat! Hope you get your 6-digit book deal!
Ohhh that’s what I’m missing
The specific time to process my inbox
I should do that
Also i need to use templates more
Other learnings: think about things to do that have net benefit instead of just any small benefit
If it doesn’t have enough benefit, think about alternatives you could be doing instead
Edit: I feel like sometimes we get stuck in thinking we could be doing something very important instead of a small errand but doing the small errand is necessary and better than doing nothing
Hello, Sir can you make a playlist of video defining how to go from zero to a good level, like from having bad habits, being unproductive, unhealthy, etc. to a healthy, productive person. Hope you will reply.
I am slowly building my own productivity pattern while incorporating your ideas along with Matty. Thank you so much to you, guys. You're the best!
We just have to accept we are only going to complete a few of them, so they need to be the more important ones. When I was a music student I spent a lot of time in the music library (yes, real books and LP recordings, 1970). I would walk thru the aisles of books ("stacks"), entire sections of just the works of Haydn, Schubert, Mozart, Beethoven, and so on. They had no access to what we call technology. Just paper, pen, and a small keyboard instrument, or just their mind to imagine the sounds. They outperformed anyone living today, yet we have technology. Tchaikovsky is a good example of creativity. When he was a boy his governess (he was from aristocratic background) taught him the discipline of scheduling his day, and keeping to it without exception. So, as he grew up he would compose for a set number of hours each day, take lunch, dinner, and after dinner entertainment with friends. When he completed his Sleeping Beauty ballet he said: "My arms have raised a mountain", referring the months of work sitting at his piano and writing down the notes on its music stand. Without his commitment to discipline it would not have happened.
I paused a moment at '6 figure book deal' and lived the moment for 3 secs.
Thanks, Thomas. I’m headed off to set up my Inbox right now! Great idea!
Such a valuable framework. As someone with invisible disability and therefore less useable hours each day than someone able-bodied, this type of decision making and task management workflow, along with understanding the true value of my time, is SO IMPORTANT. Thanks for another great video. :)
Your videos are good. I have got a solution to deal with my resistance related to some tasks. A suggestion, please reduce the speed little bit for non native English viewers
*"Pain of regret is so much worse than pain of discipline."*
you're literally on every video commenting completely unrelated quotes without even watching the video lol. Spam reported
Too Much Great Stuff. Thomas' genius shows through. THAT is a compliment from someone who is like you.
Great video! I really appreciate all of the extra resources you share in your videos, such as books you’ve read and other methods like the Eisenhower Matrix. I also enjoyed the jokes and the Toy Story reference. 😂
I love all the fun stuff you added throughout the video! I feel like your videos were starting to lack that personality.
Bring back Llama transitions!
Hey Thomas,
You got this clear explanation style and summary at the start which I like the most. Thank you for these videos. Keep them coming.
Man I love the humor of your videos and the little easter eggs.
Dude, the jokes and humour in this vid were off the charts haha
Hire a lazy person to do a difficult job because they will find a way to do it faster
This video just got when I was overwhelmed by tons of to do's right now.
YT, are you reading my mind? 🤔
Edit: I love the Matt reference here 2:26 😆
whats that app though ?
(•_•) 6 FIGURE BOOOOOOOK DEAAAAAALS ( •_•)>⌐■-■ (⌐■_■)
"no bathroom breaks" *Don't SCARE me like that, Frank!*
I just read a list of “100 Things To Do Before You Die”...
I was quite surprised that “Yell for help” wasn’t one of them.
Excellent video Thomas. Thank you.
Hey Thomas! I’ve been following you for the last 5 years since you started. The audio with the videos filmed at your desk are very clear. Would you be able to do a video on what audio you use? Or I would be so happy to hear from either you or someone on your team. Thank you for the incredible work you do to share your knowledge. Cheers! 😊
*"Everything in life is easier when you don't concern yourself with what other people are doing."*
The chances of you seeing this comment is pretty low, but if you did, *I hope you have an amazing day.* 🖤
thank you Ahmet by the way your channel is amazing I hope you will talk about to do lists soon
Fantastic series of tips for how to manage productivity, presented in an engaging manner. Great video and even better advice!
hey man jsut recently found your videos when reaserching stuff on note taking and apps like notion. love your content especially as a uni student, such great video production and videos look great. great channel keep it up
A lot of his older videos were for university students. So if you haven't checked out his older stuff, I highly recommend it!
Love this guys. long time follower & also i have an appreciation for the corny puns and dad jokes. Don't sensor those!! As an adhder; they seriously impact my ability to actually finish the entire video without starting and stopping it 5times so in the end I just break up my attention so much that I never actually do things. It's a hilarious catch 22 and this video is worth watching to understand why!! Also would love to hear if there's any insight on how to take all these cool dreamy ideas and actually follow through with a brain like mine. I often try to implement these approaches and end up giving up because it doesn't work fast enough and i'm on to consuming another topic.
anyways watch this guy!
I love, love, love your DDADD jokes!!! Keep them coming!!!
I really like that question line, it makes much more sense to me than the eisenhower method it self.
Thank you, I just plugged the workflow into my ToDoist list. Going to start just with work todos for now, but I really hope this method sticks for me. After going through so many and failing, I'm optimistic, but also maybe a bit worried about my delay section getting infinitely long. We will see what happens!
Watching thomas' videos is like answering the problems u never encountered or thought of
@Thomas Frank bro really?do you think im that dumb
Pls make a vedio on to do in notion
This was so great - so many useful tips and techniques! Will apply this into my life...
dont know how but this man exactly knows what i need
Thomas Frank.... the DDADD of productivity?
I think this is the best one in a while. Great one TF 👍
Decision fatigue! Automate helped me get taxes done easily :)
To do list entropy? Even the heat death of the universe wouldn't shorten my list...😉🔥
You're right though, where most people, myself included, often get stuck is in the managing of the to do list. I find it helps to decide either way on an item and to do your best not to let it sit there undone and untethered. Either make a plan to get it done, intentionally save it for later, or just delete it.
very nice production! Interesting and solves a problem(s) and concrete solutions that can be applied immediatley.
The best way to turn a 5 minute task into a 10 minute one is by not doing it right away and thinking about it 5 times for a minute.
Thank you!
I found urgency/importance not great as a metric for planning. I use focus and discipline instead. Tasks that require a high level of focus or/and discipline take priority. For example, I may have 3-5 tasks with a comparable level of urgency, but I will work on them in an order that takes into account that my ability to focus (and exercise discipline) is limited.
As a software engineer we are always finding ways to automate and use the 80/20 rule lol
LOVE the 80/20 rule.
Thank you Thomas!
What's the app at the 2:24 mark, where you note how long you think this will take? Thanks all, and thanks Thomas for this video. Not sure how I discovered you, but after a couple videos, I'm in!
Amazing video thank you!!
Thank you SO MUCH!
I thought "I already know all the good ways to manage my to-do list" and almost skipped. Glad I didn't. Lots of details in this, and especially AUTOMATE will make this time worth it.
Now I'm even more overwhelmed
super helpful DDADD method works! Thank you!
Best way to manage to-do list.
Step one: do it
Thanks for the video, this help me
I felt like this was the good old Tom that I started watching when I was kid( now I am18 i.e, adult). Hope this style continues he really doesn't need to copy Matt.
Awesome, thank you.
Added watching this to my to-do list
lets get thomas his
SIX FIGURE BOOK DEAL
Yes
Great video as usual Thomas!
Me: can’t write the first sentence
Frank: “6 figure book deal”
This is brilliant! ✨I defo belong to the people with a huge to-do list 😳
I have ADD and I am terrible at the Eisenhower matrix. Prioritizing and time management are the opposite of my forte. My brain jeopardizing me into doing things the long way round 8(
*Greatness is built when nobody else is watching.*
*I don't know which stage of life you are in but I hope you never give up...* 💥
Great tips, thank you
*“You can’t go back and change the beginning, but you can start where you are and change the ending...”*
*―C. S. Lewis*
The thing I need to learn the most right now is to delete, thank you for the insights Tom! Great video!
Yes, That is really important to find out what is really important and urgent to do. I try your tips. But The one problem is that Automation. I can't understand how I use that tool to solve problem.
Do=Find important task.
Delay= It is excuse not do any important task.
Delegate= Manage time.
Automation=🤔 ?.
Delete= Those work which has no benefit.
The video was pretty punchy and high energy.. dense but not overwhelming.. I like it..
Good job, friend.
At this point I get just as much content/ great advice from commenters just as much as the vid itself people can be awesome
You seem to have changed the atmosphere of your video. It's more friendly and interactive and humorous compared to the previous vids last year - too serious and too focused on making the vids more shiny that it forgot about the audiences.
Anyway, thank you for this DDADD Method. I would definitely try this one with my Overwhelming To Do list. Exactly what i need at the moment... Cheers Frank.
Thanks for the video! Great, as always. And very close to my personal beliefs. My only concern, which is more about GTD itself rather than the video, is that if you follow GTD idea accurately, you end up being a person who does under-two-minute tasks the whole day. So the very first question I ask myself is 'Will it ever pop up again or has it already?'. If so, I delay for the sake of automation 🙃
Automation definitely belongs there as a separate category, especially with so much technology available to help us work better.
Another super awesome video! Great job Thomas, your video production quality is through the roof.
Great content as always.
Very nice vid, packed with info, well done. Do you have any suggestions for a cross platform (Windows and Android) To Do list application that is a low friction way to get things added and manage?
Todoist, TickTick, and Microsoft ToDo are all great and cross platform!
@@Thomasfrank Thank you so much. Keep up the fantastic work :)