Picture LOOKUP (Image Lookup) in Excel using Formulas
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- Опубліковано 3 жов 2024
- In this video, you will learn how to LOOKUP a picture /image in Excel.
While there are functions in Excel (such as VLOOKUP, HLOOKUP, INDEX/MATCH) to lookup and fetch a value from a list, to do a picture lookup in Excel, you need to use a little bit of workaround.
This would involve the lookup formulas as well as named ranges.
To do a Picture lookup in Excel, you need to have the images and use named ranges to fetch it.
I take an example of the football clubs from the English Premier League to show you how the logo appears when you select the club's name from a drop-down.
There are four parts to creating this picture lookup in Excel:
1) Getting the data set ready.
2) Creating a drop-down list to show item names (club names in this example).
3) Creating a Named Range
4) Creating a Linked Picture.
Picture lookup (Image lookup) technique can be useful when you have a list of products with names (or list of companies with logos) and you want to quickly select one of the products and want the picture to update automatically.
This can also be a really cool lookup technique when you're creating dashboards. You can make a selection change and as soon as you do it, the entire dashboard updates including the images/logos in it.
You can read more about this tutorial here: trumpexcel.com...
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Brilliantly explained, the best I’ve seen on UA-cam. Thank you.
This worked perfectly for what I needed! Great explanation as well!! One upgrade I had to create was using an INDIRECT function within this formula because the cell I was referencing wasn't one with a drop down menu (It was actually a cell with a formula that was dependent on a few other inputs). Basically, I wanted the final results of the formula (within the cell) as a trigger for the picture I wanted displayed.
So...within the formula you have, right after the MATCH function, I have an INDIRECT function for the cell I'm referencing. So instead of
"=INDEX($B$3:$C$22,MATCH($E$3,$B$3:$E$22,0),2)" .......I used "=INDEX($B$3:$C$22,MATCH(INDIRECT("$E$3"),$B$3:$E$22,0),2)"
This gives the "$E$3" cell the ability to be a variable cell with multiple different values, instead of a "data validation" list, and the quotes around the cell reference only takes the cell value.
Posted this in the hopes this may help others. :)
I have been working on this for THREE HOURS. I found your video and bingo - success. I am absolutely in love with you right now, you just cant even imagine.
Hi Sir
I did not quite catch your name but I must say a big 'Thank you', for the help on this function. I would never have figured that one out. In the process, I found another person's work which resizes a picture to fit the cell edge to edge while maintaining the aspect ratio of the picture. (Clearly, the cell height & width must have the same aspect ratio of the picture to completely fill the cell if that is one's intent. A macro was supplied in order to perform this). Then when you copy it, Excel recognizes that the picture is connected to the cell.
I must thank you very much for this work & the time you spent in sharing it with someone without your capabilities!
Thank you sir & hope you enjoy your football season.
Brian from Canada
Ultimate tutorial on Picture look up in MS Excel. I linked so much. It has cleared all doubts related to picture lookup.
you are the only one who gave me a tutorial that worked for this function. Thank you!
Hands down the best way to do this. I just spent 2+ hours trying other methods and this was by far the best. THANK YOU!
I now have a very useful, compact order form with lookup images! Who knew?!. Thanks for the trick!
THANK YOU!!!! This is the BEST and easiest to understand for looking up pictures in excel. YOU ARE GREAT!
This is amazing! I’m so excited. This is the first useful new excel trick I’ve seen in far too long. Thank you so much!!
Thank you so much! I've seen lots of ways to do this, but yours is the simplest and most elegant. And it works!
Susan Van Iderstine actually the way it is explained is something u never see on UA-cam.. the best so far... very helpful..
Best Tutotial ever ! Took me two weeks to figure out. Thank you :)
+Brandon Lowman I agree... Made what I thought was impossible, possible.
Very simple and useful tutorial. Explained in such an understanding way. Thank you very much
Hi Sumit many thanks indeed. I tried to follow another video without success, but your explanations were very clear and I have now got my test version working as per your examples.
Sumit, Terrific trick and works like a charm. In my case the Names and Logos were on a separate sheet to my main worksheet within the same workbook and it worked first time. Have duplicated similar "lookups" in other workbooks/worksheets and they all work perfectly. Thanks, keep up the great tips.
Very useful video. Explained in easily understanding way. Thank you very much
Once I figured it out....Perfect results! THANKS!!! Worked like a charm! (I had to put the data used on the same sheet as the picture. I was trying to pull data from another sheet, and not having any success.)
Thank you very much sir for the picture lookup video. So simple and easy to understand.
Thank you for your tutorial, I tried others but yours made it work for me. Well done!
thank you so oooooo much bro. To me,ur video is like something valuable found among the lot of similar but crap videos.
Well done, thank you! secret here is: copy picture and paste by the way (Home => Paste button => paste link Picture) (i got it)
Thank you so much for your nice and essential advance presentation
Thank you so much. This technique is very useful for me.
WOW!
Thank you for sharing this trick. Very helpful, indeed!
Thank you very much, very simple and efficient!
superb 1... Very useful video.. it has helped me a lot...
Thank you! Very good video and helped me achieve what I needed to do. Remember to follow Arsenal. Thanks for the great video!
செம நண்பா 👍
Your video tutorial awes me! Thanks. :)
Thanks Sir... This is very useful..... super..
THANKS A LOT SIR
Thank you very much, this information is exact;y what i needed. Hope for future content on excel!
THANKS FOR INFORMATION ITS USEFUL FOR ME
Niiice! I like the way you tricked the system :)
This has really helped me out.. thank you for sharing!
Thanks for your help. The pictures came over to the new document as you described, however when I made the new document into a PDF / print fille the pictures were not visible. Can you help?
You really teach awesome! thx a lot
You are excellent !
Thank you so much.
thank you Sumit! This is very helpful.
Amazing! This is exactly what I was looking for. I'm trying to make my own custom conditional formatting icon set with images from the web. This method would work real well when I modify it a bit for my purpose. Thankyou so much! :-)
thank you so much for the tutorial
This formula is helpful for my task. Thanks.
But I cannot apply it in another sheet. can you recommend one of your videos with the said topic?
I have this same question
can you do this for multiple rows? Also, what if the validation list is blank or you delete the lookup value? thx
Thanks a lot. The only challenge I have with picture lookup is removing the background and border without losing the picture quality. I can't seem to get around this.
Sir, how to lookup four (4) different pictures in 4 different cells from a list of picuters in a column.
You explained one picture lookup this is very usefull for me but I want 4 pictures in four different cells, how this is possible ?
please reply or make this type of video.
Thanks sir .how do photo with ID num type in cell.
Dear Sumir, Thanks for the tutorial. Very interesting. Just one challenge,,, I tried it step by step and I could get the same result. I have to submit a dashboard on social media data (queries from FB, Twitter etc,) and therefore I want to use the icons instead of the names. Please help me? I have a table from 2019 Jan to date.... I look forward in hearing from you. Dashboard is due Monday, 10 Feb 2020
Thanks
I have exactly the same problem... "Reference not valid" an all my references are absolute...
its 3 years late, but it might help to anyone facing the same problems. Cell reference needs to be locked ($) in order for this to work
Select blank cell and create named reference using Name Manger(Ctrl+ F3) with choose formula or Indirect formula as the case may be.
put in $X$X for the fixed column ， because name range only capture exaclty one cell only.
Mate, very well done. Helped me a lot. I am now trying to get the Data from another WORKBOOK. ie: Drop Box refers to another workbook sheet which has the picture. Data will not work to another workbook. Trying a few things but taking time. Don't suppose you already have the answer?
+Brian Forbes Interesting... did you get any further with this?
Im trying something similar but within the same workbook just different sheets. Having a hard time. Got any insights you're willing to share?
@@Sandwichplss I'm trying the same without success! Did you get to any solution?
How to make it works if the dataset is in another xlsx file ? Is it possible ?
Hi Great Video just what i needed. I am having an issue though with it returning the image from the cell i lookup. I can return text but no image. Can you please advise? I have basically pasted lots of images into the cells within the cell boundary, but still not returning an image. Thanks in advance for any assistance.
Muchas gracias!!!! owesome
ua-cam.com/video/NyWGgFPkpko/v-deo.html
Great, thanks a lot!!!!
Hello Sumit, this is a great video, easy to follow tutorial. So, first: Congratulations and thank you for your work.
Now, what would you do if you wanted to have multiple images lookups in the same page? For instance, imagine that you want to do this week football fixtures, or the previous results.
Would you repeat this process for each image ? So you’d have 18 Name ranges with a different formula each one of them? Or how would you do it?
Thank you very much in advance for your answer.
Did you ever get a response? I was able to create the image lookup as he showed but that`s really not helpful unless I can have multiple rows with the same function in the dropdown list. Thanks so much!
thank you!
How can I look for multiple pictures at the same time
thanks a lot, sir.
Hi Sir, good video. Can i substitute the list lookup to text? e.g. instead of a dropdown list where you select the club names it will display each option in a complete list
Thanks for the tips! My picture links keep appearing cropped even though the source cell has the image at the correct size within the cell. Do you know how to fix this?
this sounds good, I was wondering whether I can upload my picture sheet which I have 1 column is the product code, 2nd column is the picture and I have 1000 pictures in this excel sheet. when I put my order in, for example I like to order 100 products with product code, when I put the order code in, it will come out with the picture automatically, can you tell me how to do that, thank you so much.
Hello there,
How do I go about adding more names and pictures? I downloaded your file, and I was able to read part of it. Thank you.
If I don't use data list I want cell to cell picture without use drop down list how is it possible to capture match picture
Hi, I had insert pictures into cell & link picture as per video but there isn't any picture show after I insert my name formula. Do you know the root cause?
I've spent AGES trying to get this to work. Kept getting "Reference isn't valid" error. So others don't experience this frustration...The whole thing needs to be on the SAME WORKSHEET. If you are referring to named range that is on a DIFFERENT worksheet, this method will not work. Thanks.
Hi Sumit,
Nice video, this really helps.
I would like to know how to populate multiple rows with different pictures, would you be able to help me with that.
regards,
vivek
شكرا
Hi Sumit, can I paste (link picture) in different sheet
Too many arguments error in formula shows when I entered formula index(cells,match(cell, cells,0,2))
please guide me
hi, can you do this with gif?
thank you ....
which version of Office u use?
Do you have to be using a data validation list, or should it work if I just type the name in that I need. For whatever reason after I followed your steps I get 'Reference is not valid'
+Brandon Hartman im also having the same Problem..
I have 120 pictures. Is there a way to do this without creating 120 named ranges?
Hi Summit , I done same thing for me the error is reference is invalid for this u can make a video how to correct this one it will helpus to correct
getting same error
you have to use cell ranges in your formula, if you use table names or cell names, it will not work. Try switching it to actual cell ranges like A11:B22 or whatever your range is.
Is there a way to include an "=IF" so instead of returning a 0 a blank would be shown in place of the pixture?
Did you figure this out yet i have been looking for an aswer to this
my image is not pasting as picture link, the option was only available for text. Please help
Thank you ! However when I try to do that between 2 work sheets in the same document it doesn't work! Could You tell me how I can do it ? thank you so much.
If you have tables named in your sheets, it can throw everything off; you have to use cell ranges (A1:B22) in your formulas to make it work.
Hey can anyone offer any help? Im trying to link my active x buttons to display a certain logo on a dashboard that i am creating.
Brother After Lookup Picture no show in print file but other picture show please help me
Indirect formular
Need Help... i completely understood the process however i need to lookup images into new sheet for entire coloum and not the drop down list.
can you please help me ?
@@khilandavda I too was stuck at that. But now it is solved. When you copy the cell of the picture and paste from paste special (Linked picture), before that you will have to select the cell in a sheet as per your choice you want to copy and then paste.
Do you know why my 'linked picture' looks cropped?
Excel Changes my hyperlinks WHY ? How do you make a hyperlink that CAN NOT BY TAMPERED WITH
it says that the reference is invalid😢😢
thanks
Why should Arsenal on top? I can't find this team in EPL standing. Don't know where...
I have trouble making it in excel 2011 mac, someone who can help?
Getting Error Reference is not Valid
my formula is absolute, but Im still getting the same error message "reference not valid"
=INDICE('Data Base'!$D$3:$E$152,COINCIDIR('Control Page'!$I$3,'Data Base'!$D$3:$D$152,0),2)
How i insert picture in cell
Plz send video
The tutorial does not specify which version of Excel this technique will work in. It doesn't work in 2010 so far as I can tell.
Im getting a "Reference not valid" error message
I've watched this 100 times and still get an error "This formula is missing a range reference or a defined name" EVERY TIME!!! So frustrated!
Sir, can you talk in hindi ? then I will explain it better.
I still get 0 despite all of this. PLEASE HELP!!
a
Not working!!!! Invalid refernce error shows
Reference is invalid happens to me too because I use table format as my reference data. When you try to drag & block, excel automatically refers the cells as the headers name that I think this might be the problem. Try to type it manually the cell numbers like A1:D10, this fix the problem and there is no warning about reference is invalid
link below film not find
ua-cam.com/video/NyWGgFPkpko/v-deo.html
Christ, old excel use to just automatically snap an image and you could resize in cell....
HELLO ME THROWS THE REFERENCE IS INVALID
HELP
JHON ESPAÑA make sure all your cell references are absolute.