Apple Reminders: Power User Tips & Hidden Features
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- Опубліковано 18 тра 2024
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With iOS 16, Apple Reminders is so powerful on iPhone, iPad, and Mac. You can organize your reminders with smart lists, get reminded under specific circumstances, create and share template lists, and much more. And of course the app is free. Here are my favorite Apple Reminders features and tips. Enjoy!
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00:00 Introduction
00:20 Organize with Lists & Groups
01:10 Organize with Tags
02:20 Use Flags & Priorities
03:06 Set Location-Based Reminders
03:46 Assign Due Dates
04:53 Set Up Repeating Reminders
05:52 Create Smart Lists
07:36 Use Subtasks
08:26 Attach Images & Documents
09:32 Share Lists
10:32 Use Template Lists
11:51 Use Natural Language
12:28 Share to Reminders
13:09 Share (Part of) a Note to Reminders
14:00 Print or Save to PDF
14:23 Pin Lists
15:07 Access Reminders on a PC
Grab your FREE Apple Reminders cheat sheet: peterakkies.ck.page/reminders-cheat-sheet
Excellent and very informative delivery Pete!
Would love to see something this detailed about Mail.
Thank You!
Thank you Peter you have re-activated my interest in Reminders and have moved all my tasks from Evernote into Reminders. I didn't realise the options available before.
Very nice tips there 😊 I recently discovered, when planning a route on Apple Maps, that can send it to my reminders trip list and have it there
I used Todoist then Trello, now I've shifted everything to Reminders, saves me money and I can organize things much better! Thanks for the tips
Another great video Peter and has prompted me to make use of the reminders app on my phone. As a Brit, I loved your attempt at the English accent when you said “fortnightly” -very impressive.
Apple reminders is the most underrated app. I used Things and Todoist but in recent years have switched to apple reminders and haven’t looked back. I sometimes use GoodTask in conjunction with Apple Reminders, but even on its own Reminders is incredibly powerful and flexible. Especially for people largely in the apple ecosystem.
Totally
I also think Google Tasks is not great because you can add a photo and Apple Reminders lets you add photos and makes it clearly better
Brilliant.. Now I wanna use Reminders more
i just got an iphone recently and your videos are helping so much!
these videos are structured very clearly and are easy to follow :)
thanks and keep up the good work!
THANKS for you great Reminders and Notes Tips
This was very helpful thank you for your help understanding reminders.
Great video. I use reminders a lot and thought I knew lots of things about it, BUT I learned quite a bit from this video! Thank you.
Most usefull Reminders tutorial I have seen. Thank you
Great video! Having ADHD I struggle to be organised, this will really change things for me.
Thank you!
Wow. I’ve learned so very much from just two of your videos. You make my love my iPhone more than I already do!
Thanks so much for this video, Peter. Super useful
Woow the best tutorial i ever see for Reminder app
Thank you! Very helpful!
Really helpful and inspiring video, thank you!
I've moved recently to Things 3 largely because of this channel :-) happy with my decision just wish Things had location based tasks
This is exactly what I've been looking for...after working with several other note apps, this one fits the bill perfectly!! Great tutorial.
reminders and notes by Apple, save my life! Nice video Peter! love this serie!
You can actually share a note or another reminder within notes or reminders- you copy the link to the note or reminder onto the clipboard and then you get the iCloud address of the note. Can put it into Things as well
Your knowledge is REAL! Thanks for sharing, honestly some of the stuff blew my mind and I conceder myself pretty knowledgable about Apple stock apps. Thank you!
Thanks. I learned a lot from your two videos. Cleared up a few things.
How cool! I’m switching from paper based planners to my notes and reminders app.
As a user of Things and reminders, I think that Things is better designed but reminders better in the apple system. Especially for Siri with other languages than English
Nice video. Peter can you make a things 3 video for making shortcuts with Things 3?
Wow. Am new to reminders. This is an awesome video to share capabilities with a lot of suggestions.
very great content and tips!
appreciate it, Peter!
EXCELLENT 💪 and 🙏
WOW! That's some impactful intro you got there! Totally got hooked!
Perfectly scripted and paced video tutorial. Very useful too!
Great video! ❤
Peter, I have watched 6-8 videos on the Reminders app. This was the best!
The only tip I would suggest to add in a future video is the "Column" view for a list. - - - It produces a Kan Ban layout.
It works a little bit weird in iOS 16 in my opinion. The reminders app does recognize dates in task title, but when I tap on the suggested date, that word (e.g. Today, Tomorrow, etc.) is not removed automatically from task title. Why? Is there somewhere a setting for that?
Your videos are very useful. Very, very useful.
Always enjoy your video's and thank you for the great coarses on your website.
Yes, best video on the topic!
Thanks for the video? Do you know if there is a way to configure swipe right when in a smart list? I am looking for a quicker way to set priority. Flag is super easy - swipe left, but setting priority - that requires 5 taps.
Great Video!!
Hi I am using ISO 17.4 iPhone 13 mini however I cannot find the camera icon in reminder app. Please help. Thanks
Bravo!
Excellent pronunciation of Fortnight Sir
Good video Peter. I also share emails from the Mail app to Reminders. Just highlight part of the email, long press and select “Share”, and pick Reminders. Works great, and the reminder has a link back to the email message. One thing though: you can definitely share an entire note to Reminders. Just hit the Share button at the top of the note!
Hmm. When I try that, I have to make the note shared first. Then I can share it to Reminders. So I suppose it is not convenient but you can, so you are right!
@@PeterAkkies Well that is strange because I don’t have to make the note shareable first; sharing to Reminders works for all notes. Hmmmm…
Strange!
@Paul: I was looking for these tips for years! I tried many 3rd party apps for mail (spark, airmail, ...) but was never satisfied. The workflow of "marking one word, select all, share" is very intuitive and fast. Also the sharing of notes is great. Finally linking of notes with reminders *it's a dream*
@@PeterAkkies when you hit the share button of the note, you can select "send copy" or "working together" ( I am not quite sure about the expressions as I am using a localised version of notes): if you hit share, select "working together" and then click on reminders as destination of this share, you get the sharing details request from notes (you have to enter, which email-adress you want to share your note with): I just entered my iCloud-email and linking worked perfectly. Following this procedure, you can also link a reminders list to notes. Thus, you can have project-tasks and project-notes bidirectionally linked together (this will be a game changer for my use of these apps). Currently, I have some problems, when trying to use the links on macOS or iPadOS: however, there is still a version heterogeneity (iOS 16, iPadOS 15, macOS Monterey) - hopefully this will be fixed within the next days, when Apple provides the new versions of macOS and iPadOS.
@peterakkies, this was a great video. Thank you. One of the reasons I switched from Apple Mail to Spark was because of the search feature. I feel like every time I use Apple mail. I want to be able to search the entire history of every email I've ever gotten. And for some reason Apple Mail does not do that. Do I have a setting incorrect is there a video you have on this type of subject?
🤯🤯 Um...WOW Thank you!
Hi, thank you for this video. May I ask you something?
If I use natural language to set up date and / or time, when I tap on "monday 8:00" for instance (or click it if I am on Mac) this schedule is added to my task, but this text still stay after my task and this is very annoying.
Basically I get a reminder like: "Pick up the milk monday 8:00", but in your video "monday 8:00" disappears... I can't find settings about this behaviour.
Any idea? Thank you so much
So I thought I was a power user of reminders, I only have 12 different lists, ok so I am, how did I not know about these extra features? Thanks Peter, now I’m an expert power user, just in time for the new OS to come out next week. Subscribed to your channel, I can take that off my list.
Great video Peter! I just wish that smart lists were a bit more flexible.
Right now, you can only include, or exclude 1 list. I wish I could exclude multiple lists and combine that with due dates and tag filters to really help narrow down the kind of reminder I am looking for. I am sure this feature will come soon though!
Until then, I will use good task as it uses Apple Reminders for storage/database, but provides clever ways to filter them.
Hey Walt, I was considering GoodTask but don’t see a lot of people online talking about so unable to get a good idea if it’s worth purchasing since installing the app without paying doesn’t show me a huge difference between this and Reminders. Was wondering if you’re down to chat about your experience more.
Is there a mechanism to return within the primary reminders task? Right now I use spacing but it’s inefficient.
When I hit return the reminder curser moves on to create a new reminder, new line. I’d like to return within the primary reminder. It helps me to stack three or so things (task steps) together and also to not have the reminders of Today run long. I can usually keep the all on one screen so I can see everything. I know how to create sub tasks but then it’s not a visual cue at one quick glance.
that's why I love apple now than android
Obsessed with Apple Reminders ❤️⚡️🤙@apple
I have alot of shared reminders. I'd like to organize them into groups but it appears that I can't drag/drop anything the other person made...is there a workaround?
Hi Peter! Nice video! For which activities would you recommend Reminders and for what other Things 3?
Hey Alessandro. Reminders and Things are both to-do list apps, so I would recommend primarily using one or the other, not both. Or use a different to-do list app, of course. Now, there are some features that might be available in one app but not the other. For example, you could use Things primarily but use Reminders for location-based reminders, which Things doesn’t support.
Has anyone figured out a way to set different "do dates" vs. "due dates" for Apple Reminders like seen in Todoist?
I just spent 20 minutes trying to figure out why after I made subtasks under a main heading I could not see them. So I went to Google and found out that the subtasks only show under the main Reminders heading and NOT the Today and/or Scheduled tab. Why make it so clunky? Oh well. I still like Reminders and use it daily. Nice video.
Your video always neat and easy to understand thank you ! Do you use apple calendar ? I want to hear your opinion about it 😊
The Calendar app is not bad, but I prefer to use an app called Fantastical
RE Templates @ 11:15 or so - you don’t need to save to both lists. In fact, once Template made, you can delete the list. If you add another reminder to the list, all you have to do is save it as a template again and delete the earlier template
Nobody seems to cover the following method of sharing a note to reminders. Use share and when the option comes up to collaborate or copy. Hit collaborate, the reminders icon will now show - invite yourself and the note the will be linked in reminders. This is post IOS 16.2.
Which one do you recommend me to use, Things 3 or Reminders?
You should do a new video after the most recent update for notes and reminders. iOS 17 looks bomb
I will!
Hi! How can you bring back hidden lists (like "Assigned to"?)
It’s in one of the app menus. Off the top of my head, under View
You can link a note and a reminder. With the note open, simply say “hey Siri remind me about this’.
Great as always , i noted Dahab Diving trip , i think you mean dahab in #EGYPT , am i right ? so welcome to my country Egypt and i hope to see you soon here, don't forget to visit Cairo , thank you
That’s right! I’ll be in Dahab soon. Thank you :)
You mentioned in your previous video that to learn how to use widgets you should watch this video - but there’s nothing about widgets here 😅
What’s your favorite way to use Reminders?
Siri
I cannot believe just how much I am now using Apple Reminders for personal organization. I have arranged my lists in alphabetical order so I can segregate "mentally" all the different aspects of my life's goals and aspirations. WITHIN each list I then use the priority feature to prioritize the most time sensitive. ⚡THEN after I have done that Apple Reminders ALSO allows you to still manually further "move" or "rank order" those within each priority level. It is downright BRILLIANT (in the U.S. sense of the word). Dont know if Apple intended that feature or it just "happened." Finally, I have created my own version of "pinned lists," by having a separate section of lists above the alphabetized lists for hot items. Of course this also allows me to still use the traditional PINNED feature set but I just dont need that right now.
Minute 13:54 doesn't work for me on neither iPhone or MacBook.
Having a real person to remind me hahahaha
Hi Peter. Thanks for sharing. Do you still use Omnifocus, or are you completely on Apple Reminders/ Notes/ Automation now?
Hey Matt. OmniFocus is still one of the best tools for managing your to-dos. I prefer Things 3 these days, so that’s what I use. I use Notes for most of my notes, while I use Notion for planning my UA-cam video projects. To-dos related to UA-cam still all live in Things. I also use Notion for collaborative work. I almost only use Reminders for tracking groceries. I made videos about Reminders to show people what they can do with it for many reasons, one of them being if people don’t want to use (an app like) Things or can’t afford it.
@@PeterAkkies Thbaks so much for taking the time to respond. Happy New Year!
How did you bring in those notes from the photo Peter?
Which notes are you referring to, Richard?
Great video! I’m trying to figure out a way to have reminders launch apps. Any ideas? I’ve setup my bills and most have the url but I’d rather use the app as everything is saved and secured. Just can’t seem to get to work. I tried sharing the app into reminders and that’s about as close as I got. Still takes 2 clicks as that links me to the App Store and then I hit open. Can’t seem to get shortcuts to work. Anyone else think this should be a working feature?
Hey Raheem. Not sure what you mean by “having Reminders launch apps”, exactly
@@PeterAkkies Currently the only option in Reminders is to add a URL and that opens the website. I’m looking for a way to have it open the application. Example - Reminder for B of A bill with URL would open my banking app on the iPhone vs taking me the website. The closest I’ve got is long pressing an app, then sharing it to Reminders. Once it’s there, I edit and reminder can open App Store and I click open app. I was looking for a smoother, one step.
Why does reminders app not have a calendar? Redulous.....how hard can it be to have things linked to a calendar.
Hey Peter. I do like your informative style. However, my Reminders app on my recently purchased 14 Pro Max looks nothing like yours? The “Add List” option at the bottom right hand corner has a choice of 2 email accounts? And no option to create another. I can’t add hashtags and the contextual formatting at the top of the keyboard isn’t available either. Do I have a different version?
Sounds like you were NOT in the reminders App itself ?? IF you are I would call apple directly :)
@@LJ-jq8og thanks for the reply. I was in the app but the issue was that I had iCloud turned OFF for the app and the extended functions wouldn’t work. I’m still pretty sceptical about cloud services. Regular hacks of different severs don’t help with confidence.
@@kimbletaylor2984 I cloud is fairly perfected these days. Take advantage of it. 😊
Really very interesting as I don’t use Reminders that much. I prefer to use Things 3 for the important stuff and use Alexa for memory joggers during the day. Having sad that, Reminders clearly has a lot going for it and I’m going to set time aside to try out all the features you’ve covered.
When I search for keywords in a subtask, I wish the search results, pulled up the entire reminder, rather than just the individual subtask. do you know if there’s a way to accomplish this?
Unfortunately I don’t TJ
@@PeterAkkies thanks Peter
At the moment at least here in the UK the iPhone has a newer version of OS than the IPad so many of the features of reminders that work on my phone don’t work on my IPad. I’ve made a smart list on my phone for either of two tags but this doesn’t show on my IPad which is infuriating
Yeah that should be resolved in a few weeks
@@PeterAkkies brilliant
Peter: Interesting that Reminders in many ways is easier to use on the Iphone than in MAC OS.... Apple needs to clean that up 😊
I don’t have the same features on my ISO 16.1
I can’t share list!
Are you trying to share a smart list, perhaps?
Great videos. Just a tip, dark backgrounds or dark things on the wall don't look good behind people with dark hair. That sound dampening board behind you was mad distracting, haha.
Thanks for the tip! I am aware of it, but will be moving out of my apartment in a month and a half so it doesn’t seem worth fixing it now.
@@PeterAkkies Good point, def not worth the effort at this stage :)
Why does it not work on my iPad 😭
Do you use reminders instead of Things?
No, I use Things, but here I’m showing how I would use Reminders if I wanted to use it
Would love to have the ability to „minimize“ a Todo to only the title. I use the „notes“-section very intensively and because ~9 lines of this section are shown the clarity suffers :(
For me natural language for entering a date doesn‘t work properly. It assigns a date based on natural language e.g. „buy milk tomorrow morning = 9am tomorrow“ but Reminders keeps those keywords in the headline of the reminder
Same here with iOS 16.1.1 - Did you fixed this somehow?
You advertised this video saying it shows how you use widgets with reminders. Where is this part?
Hey Martin. Where did I say that?
@@PeterAkkies in your video „how to organize your to-dos with apple reminders“. At the end, you advise to set up widgets and that you explain how to do that in your „reminders tipps“ video which you linked in the description (which linked to the video under which we’re commenting now). By the way, that other video was amazing and very helpful. I implemented most of that stuff and that’s from someone who has experimented with a ton of system over the last decade. But I was a bit salty after having gone through this video here multiple times and couldn’t find the widgets tipps. Maybe I misunderstood something but I after seeing how you helped me with your reminders setup, I was curious if there are some hidden benefits in the way you use the widgets. Thanks
@@datshitcray Thanks for letting me know. I probably just misremembered what tips I shared in the tips video. Unfortunately I can’t change that anymore because you can’t edit videos after the fact on UA-cam.
👍
I alternate between Things 3 and Reminders - Reminders has improved greatly over the last few years but the UI is still messy and cluttered - especially when you have notes added to a reminder. Apple needs to create an option to hide the notes section of a reminder.
Apple reminders can do nothing. I can’t sync it with calendar. And this is shame
3:46 due dates
Too fast mate, I love learning how to use these things better, but its so fast for someone who knows nothing about it.
Didn't appreciate the casual racism in this video aimed at British people.
So useful, easy to follow and efficient!