Just getting started with Trello but have using been Evernot for a while. The section on how to link them together was excellent, and your Trello tips came in handy.
Great to hear those tips are helping you! Trello is amazing. I use it also for project management in our team. Works great. Thanks for your feedback Gary.
Nice video with nice integration through out the tools! What I like most is the sensation to be in control and get rest while make sure all of our stuff is organized.
Excellent put-together...look forward to implementing actions through all my stuff. with Getting Things Done - with Trello, Google-Calendar, Evernote & Zapier.
Thanks Michael. This is just what I needed to understand how to get these various elements to work together. I particularly like the idea emptying all of the clutter in my brain and on my desk into one, integrated free system! Than you,
I appreciate your presentation and the method applied in the level of stages one needs in having things done. May be it's the tune of your delivery, but, there wasn't a single term or words used by you that poses difficulty for my understanding. Your communication is powerful and direct. I am sure others will find you appreciative as i do. I am beginner, beginner and think of using your approach to have things done for me. Thanks,
Vielen Dank. Ich habe bereits Evernote und Trello und habe nun einen ganzen freien Tag damit verbracht, mir ein System zu überlegen. In diesem Video hab ich es tatsächlich gefunden und werde es ziemlich genauso machen. Das hat mir also sehr geholfen, großartig - merci vielmals!
Very nice system! I usually try to get me organized using similar tools like Wrike, OneNote and GoogleCalendar too but my problem is that my smartphone doesn't work with Wrike so it's difficult to maintain my lists up to date.
I found a lot info on the internet about GTD. After i watched this video, I can say that this is what i want and it totally match the ideas in my mind. I rarely left messages in youtube, but the only Word i want to say about this video is GREAT!
Schurpf After 3 months, I am still using this system and it changes my life definitely. The best system I have ever used which fits my need. Thanks again.
Schurpf In addition, I am thinking to write some perl script and implement to this system by using the WWW::Trello::Lite in CPAN. Eg. check the weather in every morning, if it is rainy day, a card "Bring Umbrella" will be added to the "today" list. I have so many other ideas, the main point is "putting all the info/reminder on to the board".
That is a great workflow. I like your system, and I just want to know what the colors on your cards are aimed to ? Is it for prioritizing or something else ? Thanks for sharing your experience
Glad to see u find it useful :) I use colors for my main projects. I try to keep all small-medium or urgent projects on my GTD board. Once they get bigger or less important I put them on my projects board.
This video was shot in 2014, and Trello still doesn't have true dependencies. I still use Trello for solo projects, but had to switch to Bitrix24 for group task (free as well). Over the past five years Bitrix24 added a ton of tools for group collaboration - Gantt, dependencies, workload planning, time tracking, roles and access rights, video chat, while Trello barely changed at all. Hopefully after being acquired by Atlassian, Trello start adding new tools for teams.
I like your system. I've been using Trello more, but wrestled because I love using Evernote/GTD/TSW. But at times it's not visual enough. I hadn't thought of cloning cards in Zapier. I just set-up that zap. When you're done with a card, you just archive it, instead of a 'done' column? Great vid!
Fully agree, the flexibility of Trello with the combination of Zapier is what ultimately led me to use GTD this way. Yes, I archive done cards. I had a done column for a bit but didn't find it very useful.
Hello. Thanks a lot for this. I just did't get the tags list... Could you give an example? Like if you have an idea you make a card there or it's just an overview of the tags you have in your systems? Thanks again
Good workflow. I'm using Evernote, Google Calendar for a while now. Zapier combines everything with Trello. Perfect and easy solutions. One question: If you finish a task, do you delete/archive it or move it to some where else?
Hi Kevin, every time I am done with a task, I archive it. I did try a "Done" list for a while but didn't find it very useful. Let me know if you have any other questions, happy to answer :)
+David Austin Actually by now I use Evernote for my contacts. Evernote has an amazing business card scanner feature which allows you to just take a picture of a business card and all the info is searchable. (blog.evernote.com/blog/2013/12/12/evernote-for-iphone-and-ipad-get-business-card-scanning-and-more/)
Great video. Last few months Evernote has synching problems on IOS 8, so my system is scr***d on daily bases. I can only use it on my laptop… I know trello allready and works on my iPhone, thank to this video I’m making the switch. Just one GTD related question…where do you keep the 20.000 - 50.000 ft information? You use in Trello only Runway and 10.000 ft tasks, right?
Sylvia Klop For the big picture I like Evernote. I use a notebook for all mid to longterm planning and goal setting. But any note taking app should do as long as it is part of your review.
Thanks a lot for this great tutorial! I would be very interested in your evernote system and you manage your e-mails. Do you plan any updates one these? I would highly appreciate this as i have been looking the last 3 days for a gtd system and yours is by far the best!!!
+Alex Zwez hey Alex thanks a lot. For emails I can highly recommend boomerang (www.boomeranggmail.com/). The only downside is you have to use gmail. Evernote is more of a lose arrangement of notes/thoughts and projects. One of my favorite features is linking between notes. This allows you to build a structure between those random notes. Experiment and you will find things you like :)
Nice. Thank you for the hint. I have one question. In my case I have some boards shared with other users due to my projects. How do you manage a main board with all you To Do and the other board? Do you duplicate card in both? Thank you and congrats for the video!
Delano Castro Hi Delano, yeah this happens to me often too. My general strategy here is: Set myself as a member of that card (that way you get a notification for all comments and changes). If it is something I need to keep track of I create a card in my GTD system linking to the other card. Let me know what you think about this or what else works for you, curious to hear other ideas :)
M. Sherbeeny I have tried to manage things with my inbox in the past but pretty soon ran into a lot of problems. Emails for example you can not rearrange. It turns very quickly into a nightmare because you start mixing things you want to get done with things other people want you to get done. But if you find a great way to do it, please share it.
Your video is incredibly helpful! Thank you so much! I hope this time i will install GTD system in my life)) Can i ask: do you use free version of Zapier?
What do you think about having a "done" column instead of just archiving everything? Also since you can only see one list at a time in the Trello mobile app my adjustment will be to have "doing" and "doing next" (maybe also the "done"-list to get motivation) furthest to the left while having inbox and syncing lists away to the far right, and only sort them typically once a day on the computer. Also, now when Trello finally supports infinite tags there's loads of new ways to implement that. Location, category and person-tags for any note for example. Maybe you already have more adjustments to tags? :) And thanks so much for the great video and the good overview of your system, I will try it out!!
quilling1 Hi, thanks for opening up a discussion! I personally wouldn't like a done column. Out of sight out mind is really my motto here. I did try a done column at first but than started moving in half finished tasks which wasn't good. A task is either done or not done. There is no in between. If it is done than you can move to the next one and check it off. Regarding tags, this I didn't know. Thanks a lot! Will need to use them. Thanks!
Great video! Trying to come up with a solution for helping manage an event for a nonprofit. Like this approach with Trello. Have been considering it along with Teamwork. Goal is free/low cost option. 10-15 users. One time event. Thoughts?
Nole Man Hi Nole, Trello is definitely a very good tool for this. Especially if you are working with people that aren't used to working online a lot. Very intuitive. A few tips: You can see all your cards via: trello.com/USER_NAME_HERE/cards (replace USER_NAME_HERE with the actual username). Also check out how to subscribe to boards help.trello.com/article/799-subscribing-to-cards-lists-and-boards. Finally, whoever is in charge should get notification about changes. And something that is working really well: Try and identify processes as early as possible and model them in Trello. The more structure your boards have the better for everybody involved. Hope this helps. Gl with your project!
Just getting started with Trello but have using been Evernot for a while. The section on how to link them together was excellent, and your Trello tips came in handy.
Great to hear those tips are helping you! Trello is amazing. I use it also for project management in our team. Works great. Thanks for your feedback Gary.
Nice video with nice integration through out the tools! What I like most is the sensation to be in control and get rest while make sure all of our stuff is organized.
Excellent put-together...look forward to implementing actions through all my stuff. with Getting Things Done - with Trello, Google-Calendar, Evernote & Zapier.
Thanks Michael. This is just what I needed to understand how to get these various elements to work together. I particularly like the idea emptying all of the clutter in my brain and on my desk into one, integrated free system! Than you,
Andrea Kihlstedt Great :) hope you find a lot of use from this setup Andrea!
I appreciate your presentation and the method applied in the level of stages one needs in having things done. May be it's the tune of your delivery, but, there wasn't a single term or words used by you that poses difficulty for my understanding. Your communication is powerful and direct. I am sure others will find you appreciative as i do. I am beginner, beginner and think of using your approach to have things done for me. Thanks,
Thanks Abel, your comment just made me really happy :) Really appreciate your kind words.
I'm about to read the book and setup my GTD system. You're material is and will be very helpful. Thank you for sharing this.
Farhad Mirbod You are welcome Farhad. Hopefully you had a chance to test the system. Let me know about any feedback you have. :)
Vielen Dank. Ich habe bereits Evernote und Trello und habe nun einen ganzen freien Tag damit verbracht, mir ein System zu überlegen. In diesem Video hab ich es tatsächlich gefunden und werde es ziemlich genauso machen.
Das hat mir also sehr geholfen, großartig - merci vielmals!
Nice video. The People and Locations lists are great ideas!
Thanks for taking the time, I will definitely emulate some of your ideas.
Good information to all busy people; very necessary to adhere to.
Thanks Michael. Great information. Been struggling with everything syncing. I'll give this a try.
Very nice system! I usually try to get me organized using similar tools like Wrike, OneNote and GoogleCalendar too but my problem is that my smartphone doesn't work with Wrike so it's difficult to maintain my lists up to date.
I found a lot info on the internet about GTD. After i watched this video, I can say that this is what i want and it totally match the ideas in my mind. I rarely left messages in youtube, but the only Word i want to say about this video is GREAT!
Alexc Chan Thanks Alexc. Your feedback makes me really happy :)
Schurpf After 3 months, I am still using this system and it changes my life definitely. The best system I have ever used which fits my need. Thanks again.
Schurpf In addition, I am thinking to write some perl script and implement to this system by using the WWW::Trello::Lite in CPAN.
Eg. check the weather in every morning, if it is rainy day, a card "Bring Umbrella" will be added to the "today" list.
I have so many other ideas, the main point is "putting all the info/reminder on to the board".
I was looking for something to help me organize my life, just like this one. Very useful. Thanks. ;)
Hi Eduardo. Makes me happy to hear you find it useful. Thanks for the feedback.
Have also tried alot of things, and I actually think you´re on to something here.
Very nice, thx Michael. I will come back when I did implement it into my daily live.
Alexander Schnabel Outstanding, let me know how it worked out for you or if you see any improvements!
Very cool! You rock Micheal!
Very well done, thank you for posting it!!!
Couldnt leave without saying thanks for putting this video together Schurpf the 18m25 was appreciated.
:) Thanks! Makes me happy that you found this useful :)
That is a great workflow. I like your system, and I just want to know what the colors on your cards are aimed to ? Is it for prioritizing or something else ? Thanks for sharing your experience
Glad to see u find it useful :) I use colors for my main projects. I try to keep all small-medium or urgent projects on my GTD board. Once they get bigger or less important I put them on my projects board.
Okay thank you, that's pretty clear now. Colors are like a link between projects' title into your GTD board and actions ?
***** Correct. I use Trello labels to visually group cards to the project they belong to.
Thanks for sharing...really helping me to get organized with auto settings
Good job. Very informative and clever. Thank you.
Great stuff man, this was really useful for me, especially since I was already familiar with getting things done
This video was shot in 2014, and Trello still doesn't have true dependencies. I still use Trello for solo projects, but had to switch to Bitrix24 for group task (free as well). Over the past five years Bitrix24 added a ton of tools for group collaboration - Gantt, dependencies, workload planning, time tracking, roles and access rights, video chat, while Trello barely changed at all. Hopefully after being acquired by Atlassian, Trello start adding new tools for teams.
I've been looking for a system to manage GTD. Will be implementing ideas from this video. Thanks for sharing this!
Awesome, glad to see it helped you :)
I like your system. I've been using Trello more, but wrestled because I love using Evernote/GTD/TSW. But at times it's not visual enough. I hadn't thought of cloning cards in Zapier. I just set-up that zap. When you're done with a card, you just archive it, instead of a 'done' column? Great vid!
Fully agree, the flexibility of Trello with the combination of Zapier is what ultimately led me to use GTD this way.
Yes, I archive done cards. I had a done column for a bit but didn't find it very useful.
***** Zendone looks interesting. Thanks for sharing.
***** Also and interesting alternative. If you get a chance to test them and blog/review them, I would appreciate if you let me know. Thanks.
***** Getting Things Done + The Secret Weapon
I hope Ariana had not forgotten to take out her Nuva ring :D Anyway, thanks for the video!
I see colours you've used in Trello what are they for?
Hi a big thanks. I found your approach definitely well thought and inspiring. Benoît
I recommend watching this video on speed 2x, the guy speak extremely slowly!
Yup
I watched at 3x speed..
1.5 for me
Hello. Thanks a lot for this. I just did't get the tags list... Could you give an example? Like if you have an idea you make a card there or it's just an overview of the tags you have in your systems? Thanks again
Some interesting ideas here. I think I can utilize some of them in my system. Thanks for posting your video.
Carl Denbow Hi Carl, awesome! Let me know what you applied :)
Excellent presentation. It simple & straight-forward. Many Thanks. Will be sharing it for sure.
HR factors Thank you. Really appreciate your positive words :)
Good workflow. I'm using Evernote, Google Calendar for a while now. Zapier combines everything with Trello. Perfect and easy solutions.
One question: If you finish a task, do you delete/archive it or move it to some where else?
Hi Kevin, every time I am done with a task, I archive it. I did try a "Done" list for a while but didn't find it very useful. Let me know if you have any other questions, happy to answer :)
Enlightening- thanks for sharing! Just one thing to your Someday/Maybe list: "Fix typo GTD - Peronsal in Trello" ;)
gerasim0v hehe, thanks :)
Great stuff, thank you! Could you please point out how to synch evernote to trello? Keep 'em coming, very practical layout and instruction.
Daniel Beaudoin Thanks Daniel for the feedback. I don't sync back Evernote to Trello, but if I would I would use Zapier.
what can you do in evernote with your contacts that you can't do it trello? Do you just zap contacts there to keep track of them long term?
+David Austin Actually by now I use Evernote for my contacts. Evernote has an amazing business card scanner feature which allows you to just take a picture of a business card and all the info is searchable. (blog.evernote.com/blog/2013/12/12/evernote-for-iphone-and-ipad-get-business-card-scanning-and-more/)
Thank you. Very helpful.
I did like this video very much. took many ideas. thanks a lot!!!
Great video. Last few months Evernote has synching problems on IOS 8, so my system is scr***d on daily bases. I can only use it on my laptop… I know trello allready and works on my iPhone, thank to this video I’m making the switch. Just one GTD related question…where do you keep the 20.000 - 50.000 ft information? You use in Trello only Runway and 10.000 ft tasks, right?
Sylvia Klop For the big picture I like Evernote. I use a notebook for all mid to longterm planning and goal setting. But any note taking app should do as long as it is part of your review.
Nice video. I've created something similar with Integromat, I find their visual builder more intuitive than Zapier
9:32 "mercado colador chiquito"
hahahahha
I'm dying!
Cool, thanks for your sharing!
This was very informative. Thank you for the help
themindpond Fantastic. Hope this helps you, Let me know if you have any questions or suggestions :)
Thanks a lot for this great tutorial! I would be very interested in your evernote system and you manage your e-mails. Do you plan any updates one these? I would highly appreciate this as i have been looking the last 3 days for a gtd system and yours is by far the best!!!
+Alex Zwez hey Alex thanks a lot. For emails I can highly recommend boomerang (www.boomeranggmail.com/). The only downside is you have to use gmail. Evernote is more of a lose arrangement of notes/thoughts and projects. One of my favorite features is linking between notes. This allows you to build a structure between those random notes. Experiment and you will find things you like :)
What is your opinion on Todoist?
Irwan Santoso Don't know it.
Nice. Thank you for the hint.
I have one question.
In my case I have some boards shared with other users due to my projects.
How do you manage a main board with all you To Do and the other board? Do you duplicate card in both?
Thank you and congrats for the video!
Delano Castro Hi Delano, yeah this happens to me often too. My general strategy here is: Set myself as a member of that card (that way you get a notification for all comments and changes). If it is something I need to keep track of I create a card in my GTD system linking to the other card. Let me know what you think about this or what else works for you, curious to hear other ideas :)
tried a lot of apps. will give your system a try.
Thanks!
Jonathan Guedj Hi Jonathan, how did your test turn out? Anything you see that could be improved?
I've been looking for a way to get my GTD stuff from paper to digital. Thank you!
My pleasure Ann :)
How about using Google's inbox app?
M. Sherbeeny I have tried to manage things with my inbox in the past but pretty soon ran into a lot of problems. Emails for example you can not rearrange. It turns very quickly into a nightmare because you start mixing things you want to get done with things other people want you to get done. But if you find a great way to do it, please share it.
Maybe Google should support GTD in its Inbox app!
I may need to try this...
Thank you so much! You helped me a lot
+English Dorot :) You are welcome!
Your video is incredibly helpful! Thank you so much! I hope this time i will install GTD system in my life))
Can i ask: do you use free version of Zapier?
I just registered with Zapier, looks like they give you 5 free Zaps at now charge after the 14 day trial period is over.
Xavier Arce yeah, i saw that, thank you, i just wanted to ask Michael Schurpf if free version enough for his needs.
Olga Kultikova yes free version of zapier. Never exceeded limits until now.
Do you have a write uo on this? I really prefer to read things than watch a video.
***** Yes, here you go: schurpf.com/getting-things-done-trello-google-calendar-evernote-zapier-project-task-management/
Thanks!
GTD well executed :D
great vid! thanks a lot
don't you mind if i'll translate your video to russian? and make subtitles? of course i will put a link to your channel and copywrite
Olga Kultikova yes, go for it. Gl translating :)
Schurpf oh, thanks! i did a half for now, working on it)
What do you think about having a "done" column instead of just archiving everything? Also since you can only see one list at a time in the Trello mobile app my adjustment will be to have "doing" and "doing next" (maybe also the "done"-list to get motivation) furthest to the left while having inbox and syncing lists away to the far right, and only sort them typically once a day on the computer.
Also, now when Trello finally supports infinite tags there's loads of new ways to implement that. Location, category and person-tags for any note for example. Maybe you already have more adjustments to tags? :)
And thanks so much for the great video and the good overview of your system, I will try it out!!
quilling1 Hi, thanks for opening up a discussion! I personally wouldn't like a done column. Out of sight out mind is really my motto here. I did try a done column at first but than started moving in half finished tasks which wasn't good. A task is either done or not done. There is no in between. If it is done than you can move to the next one and check it off.
Regarding tags, this I didn't know. Thanks a lot! Will need to use them. Thanks!
Good content, but the echo in the sound was annoying and distracting.
Great video! Trying to come up with a solution for helping manage an event for a nonprofit. Like this approach with Trello. Have been considering it along with Teamwork. Goal is free/low cost option. 10-15 users. One time event. Thoughts?
Nole Man Hi Nole, Trello is definitely a very good tool for this. Especially if you are working with people that aren't used to working online a lot. Very intuitive. A few tips: You can see all your cards via: trello.com/USER_NAME_HERE/cards (replace USER_NAME_HERE with the actual username). Also check out how to subscribe to boards help.trello.com/article/799-subscribing-to-cards-lists-and-boards. Finally, whoever is in charge should get notification about changes. And something that is working really well: Try and identify processes as early as possible and model them in Trello. The more structure your boards have the better for everybody involved. Hope this helps. Gl with your project!
Schurpf Great tips! Thanks!
wear a mic
THANK YOU SO MUCH!
Helped me a lot.