It was so simple all along, just linking the text boxes! After reading countless forum threads, your video was the only thing that helped!! Thank you so much!
Oh, I'm happy to help because I know how frustrating it can be to waste so much time looking for an answer and struggling to make it work! Please subscribe, tell a friend about my channel, and ask me any question you like! I take requests for tutorials :)
Thank you, this is very helpful. Do you know how I can link footnotes across my whole document (about 40 pages)? I am writing a dissertation and need all my footnotes to follow each other/not reset on every page, and am not able to figure out how to do this!
Very useful video. To further improve efficiency, you can create a custom shortcut (Edit> Keyboard Shortcuts) and assign it a custom shortcut. I assigned it Opt + F (to remind me of Footnote) and it works like a charm because this shortcut is not assigned to anything by default in InDesign. Having this shortcut makes it a lot easier to insert Footnotes!
Great tip! Thank you so much- feel free to check out my other videos on InDesign (and Photoshop, Illustrator, etc.) and let me know what you think! If you find them useful, I'd love it if you would SUBSCRIBE :)
Useful video, but I wonder if there are any ways to make the numbering continuously throughout the whole document without linking the articles? The book I am working on is about 400 pages, and it makes it more complicated if I have to link all articles togheter.
You make a good point, but I believe linking the text boxes is the only way to indicate to InDesign that you want to continuously number the footnotes. Thank you for your insights and please subscribe to my channel so I know what other types of videos to make that are helpful! :)
@@sparkleglitch13 I hear ya! Please consider subscribing; I take requests for tutorials and like connecting with others who know the struggle is real :)
Thank you for your video. I have a question for you, I am having a footnote problem- I am working on an annual report and have a number of text frames that have footnotes. Is it possible to place all footnotes in one document from different text boxes that I don't want to connect- (because some are callouts and different paragraph styles) but have all footnotes land in a new textbox that I have at the bottom of the page?
You can add endnotes just as easily as footnotes! You can right click where you want to put the citation and select INSERT ENDNOTE (it's just below INSERT FOOTNOTE) or you can go to the menu at the top under TYPE / INSERT ENDNOTE. Hope this helps!
Whoaa! Thank you so much graphics grrl! I was struggling to add some footnote, and wondering if I should just do it manually, but your video is really helpful! Thank youuuu!
It is 2019 and this still helps, but Adobe could restart the numeration as it does with numbering bullets configuration. It could really be more simple.
Hello, thanks for the tutorial, but you haven't showed how to have continued footnotes from unlinked text-boxes. Say I have many chapters. Once the chapter ends, I won't link the text to the text of the next chapter, because if I make any edits on a chater I want to have full control, and not start to mess the whole document, but I still want footnotes to flow continuously from beginning to end, and not restart every time I add a new chapter. How is it done? can't find it anywhere. Thanks
In order for the footnotes to continuously flow in numerical order, they would need to be linked. If you don't mind restarting the numbering for each chapter, they don't need to be linked. Perhaps endnotes would be a better solution?
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Hi Graphics Girl, great video. Thank you. I'm having issues with the footnote appearing at the end of the paragraph, not the bottom of the page, any ideas to fix this?
Hellooo, Kelly! Check to see if you have any paragraph styles applied to your text. For example, you could have a Header paragraph style and/or a Body Text paragraph style. See if you can change the Column Span attribute back to Single Column and if that puts the footnotes in the body text down to their proper place at the bottom of the page. Hope this helps and please consider subscribing to my channel and checking out my entire InDesign playlist!
Thanks for the video ! I'm using Indesign 2021 and it doesn't work...Not sure what I did but I linked the first few pages and the rest of the pages on my document just won't link ??
Hello, Eric! Sorry for the delay, but I had to update my InDesign to the latest and that always takes me more time to get around to than it should :) I have 16.4 now and can confirm that it still works. Doublecheck that you have the + symbol indicating there's more copy selected and then your cursor icon will appear to have text in it that you then click on an empty text box to fill. Check your linkages throughout your doc to see if anything got broken along the way!
How about when I can't join the text? I need my footnotes to be continued throughout the document I can't link the pages because the content would mix up. What do I do in this case?
If you can't link the text boxes due to flow issues, the only other workaround I'm aware of is to manually set the footnotes. That's not best practice as human error can set in, so question: are endnotes an option for you?
Somehow this checkbox you're zooming in on @3:19 isn't even available for me......... HOW DO I FIX THIS? Does this cause my footnotes to not continue numbering (they all stay '1') ... Please help me out!
Make sure you've clicked on the LAYOUT tab in the Footnote Options dialog box to see the 'footnotes span across columns' option. If all your footnotes are saying 1, that means that it's restarting the numbering on each page, so you have to link your text boxes. Click on the red plus icon at the bottom of the first text box and then click at the top of the next text box. The footnotes will renumber to be continuous. Hope this helps!
Yes, linking the text boxes solved the numbering! Thanks! New problem: the footnotes don't appear neatly on the bottom of my pages .. like MS Word does automatically. I tried the solutions to this available, but I have an older version (CS6) so it's way more hidden, Adobe gave the program more footnote-option dialog boxes. Do you or anyone else reading this know how to get the footnotes underneath each page in InDesign CS6? Instead of at the end of each text-box.
Hi, how can we align the footnote by top in 2 columns? I have a file with 2 columns and after adding the footnote, it just aligns at the bottom, can somebody help, please?
Sure, but obviously that would not follow AP style :) To set note 2 after note 1 on the same line, do this: 1. Place the cursor in note 2 and increase the note's first-line indent until the note has moved far enough to the right. 2. Select all the text of note 2; then set the selection's leading to zero in the Character panel: A drawback of this method is that everything needs to fit on one line. If you want to set a longer note as an inline note, then you need to set not the whole note to zero leading, but only its first line. You could do this manually, too: go to note 2, increase its first-line indent, then select the whole first line and set its leading to zero. But if you change anything in note 1 you'll end up with a mess. The remedy to that is to create a character style with just one setting, zero leading, and use it in a nested line style in the note's paragraph. In that way, zero leading is always applied correctly! Please subscribe to my channel; it really helps me and I really appreciate it!
Hello..thanks for the great explanation..but I have a question, if you please..I found in a book that the footnote is divided into two pages. There is an arrow pointing to the rest of the footnote on the second page..The question is: is there a way to make this arrow automatically or must From manual work.. and thank you
Ah! I had to look this one up myself. I was aware of the split footnotes across pages option, but I believe the answer to your question regarding arrows is answered better here: community.adobe.com/t5/indesign/footnotes-that-need-to-continue-to-a-second-page/td-p/9749204
I am formatting a book and would like the footnote numbers to flow across the book. However, the numbers are restarting in every chapter. How would you link footnotes across different masters in one document?
How does one add commas between double endnote reference numbers in text? i.e. The sentence is here.(superscript)3,4 I'm hoping there is an easy fix I am overlooking.
Thanks a lot for this! I have a problem with aligning all the text columns, I want the text on each page to end at the same point, then the footnote goes under the text. So if a page has 3 footnotes, and another page doesn't have, the text still ends at the same height and the footnote is placed under it. Like a placeholder for a textbox. Is this possible?
Hi Nour! You can do this by making separate text boxes for the body copy and the footer and linking them so if you have footnotes on a page, the citations would go into the footnote text box at the bottom of the page and if you don't, the box will be empty. This way, the body copy text box always lines up!
Yes! What you're talking about are endnotes and in the latest version of InDesign CC, you can add endnotes just as easily as footnotes. You can right click where you want to put the citation and select INSERT ENDNOTE (it's just below INSERT FOOTNOTE) or you can go to the menu at the top under TYPE / INSERT ENDNOTE. I'll make a video on how to make, edit and export endnotes as hyperlinks, so be sure to please subscribe if you haven't already so I can continue to help you!
thanks for the great video! What if you would like to have the footnotes at the end of the spread and not at the end of each column. I have my spread with 4 columns, so 2 per page, and the footnotes look abit strange spead over so many columns. I would like them neatly at the end of the spread to the right. Thanks alot for your tips!!
No problem! You can add endnotes just as easily as footnotes. You can right click where you want to put the citation and select INSERT ENDNOTE (it's just below INSERT FOOTNOTE) or you can go to the menu at the top under TYPE / INSERT ENDNOTE. Hope this helps!
@@graphicsgrrrl Thanks alot for the tip! When I do this the end not appears at the end of the document and I would like it to appear every double page spread, and that the numbers to flow throughout my whole document-but don't want the text boxes to overflow into eachother throughout :)?
actually I would also really like to know how to make footnote numbers span over a whole document that consists of many different text boxes that do not want to be flowing into each other. (So I can try out both :) Main question is: how to make footnote/endnote numbers flow throughout document when document consists of many different tet boxes? Thanks so much for your help!!
@@MrRosieee Hmmm... I think I need a visual to see exactly what you're hoping to achieve, so feel free to email me the file at: contact@graphicsgrrrl.com if I don't nail it with this answer. It sounds like you want an endnotes-type of page to appear after every double page spread. I think the best way to achieve this would be to make each its own section or chapter. But this generally restarts the numbering each time from 1, so you will have to go under Footnote / Options to change that (you can tell each which number to begin from). The only other workaround could be to link all the boxes so the footnotes are contiguous-- and just put hard returns so the copy stays on its own doublepage spread.
Hello graphics grrrl !! Thank you for this wonderful video. But I need your help urgently! How can I insert footnote from the text from table while I am working only with a table? Thank you in advance.
Let me give you back your sanity: it's not you, it's the program! Footnotes cannot be easily added to a table in InDesign. A workaround is to create the footnote just outside the table in order to create the footnote at the bottom of the page. Change the color of the footnote to none and then add a superscript number inside the table to represent the footnote. Remember, unlike normal footnotes that you can add to non-tabled text, these would have to be manually renumbered if you add/subtract footnotes that appear in your table. Hopes this helps! PLEASE SUBSCRIBE!
Hellooo, Planet D! You should be able to set the text to flow from one text frame to the next by default. Check out this answer from Adobe's forums: helpx.adobe.com/indesign/using/creating-text-text-frames.html
If you're not seeing the red plus sign (more box), it's because your text must not exceed the text box. If you make a text box, insert placeholder text, select all of that text (ctrl or cmnd A) and increase the point size of the text, you will see the more box. Hope that helps!
Hi, i wrote a novel and can’t make the footnotes number continuously even if i link the text boxes between chapters, what i did was, duplicate the previous chapter pages to start the next one so i belive this creates like a diferent section, so no problem getting continuity in the same chapter but is not working though the entire document. Don’t know if you have any idea how to fix this, Thanks 😊
Congratulations on the novel! That's a HUGE accomplishment! Hopefully this will solve your problem: go to TYPE/DOCUMENT FOOTNOTE OPTIONS. In the dialog box, check to see if the box for RESTART NUMBERING EVERY ___page, spread or section is checked. If so, uncheck and see if it is continuous now with your linked boxes. If not, you can change the number to begin with in each section (so you could pick up with the last footnote number in the last section). Let me know which approach you take!
Hi, Thanks, I have two columns of text and and when I insert footnote, it always comes at the end of 2nd column, I need to place it on the left of the page just next to the margin line. How do I do that, Thanks in advance.
Hellooo, Myat! The footnote appears below the column of text where it was inserted. If you want the footnote to appear in the left column, the citation needs to occur in the body copy in the first column.
Thanks. But I have one problem i hope you would solve. I am working on a text. The information is taken from different materials. I am using the footnote for all of my sources. I wanted to use some of the information as a sideline information in its own text frame. I did this by cutting and pasting the text. but the footnote is coming along with the text. I dont want two footnotes situated in two places in the same page. so how can i have all the footnote at the bottom of the page?
In order for the footnotes to all flow as one and appear at the bottom of the page together, the text boxes must be linked. I understand you want to have the information in its own text frame, but you could 'fake it' but having the text actually BE a part of the same text box and just put a graphic box around it to visually separate it on the page. Or, you could have it be its own text box- but you would need to link that to the other text box. Hope this helps! Please subscribe to my channel if you haven't already!
Thank you, but I have footnote numbering starting with 1 in every chapter, and I want it to continue incrementally throughout the book. I have InDesign version 18. Does anybody know how to solve this?
You’re welcome! Do you want the footnotes to always begin with 1 in each chapter or do you want the numbering to pick up where the previous chapter left off?
@@graphicsgrrrl Thank you for responding! I want the numbering to pick up where the previous chapter left off. Example: in Chapter 1, I'd have footnotes 1-5, then in Chapter 2 I want to set up the footnotes to start from 6 onwards.
@@gnostie This has been an issue with InDesign for ages! The only ways I know of solving for what should be a built-in feature in book format is to link the text frames across chapters for continuous numbering or edit the footnotes in an exported PDF. I would opt for the first approach if you can, but to take the second approach, export your file from InDesign to PDF and edit the text in Acrobat Pro. The only other manual solution I’ve heard of people doing is to “fake” the footnote numering by setting the style to something like .1 pts with no color and entering the right number manually. Again, I’d first try linking the text boxes across chapters to avoid manual numbering. Good luck and please consider subscribing to my channel and checking out my free resources on graphicsgrrrl.com
Do you have a tutorial video that shows how to make the footnotes in a book that is using multiple InDesign files? I have footnotes that in chapter 1 are #1 to #7. Then in chapter 2, the footnotes start again at #1. Same for the chapters that follow. I guess a fix might be in chapter 2, the starting number for the footnotes should be set to #8, but then if I add a footnote in one of the chapters, I would have to go to all the chapters that follow and change the start footnote number. I am hoping that there is a simple setting for this that will automatically do this.
Thanks for the question, Ara. To date, this is one of those things that Adobe has yet to fix! You either have to set the start # at the beginning of the InDesign file to pick up where the last one left off (a manual process ripe for human error!) or try running this script that I found as a workaround on this forum: forums.adobe.com/thread/1304157
@@graphicsgrrrl thank you! Although it does not have this feature, it's better to know that it does not exist, then going crazy looking for it. I'll try the script. Thanks again!
@@graphicsgrrrl one other question. I have the chapter title on the odd pages in the header. It does this on every odd page. Is there a way when it's the first page of a chapter, which displays the chapter title in big letters, to have indesign automatically not put the chapter title in the footer, or do I need to manually delete it from the first page of each chapter?
@@aramanoogian Yes! You could create a different Master Page for chapter heading pages that have a different style from the content pages. Please SUBSCRIBE and I'll make a video on master pages in InDesign!
#How to manually change footnote icons I want to change footnote icon in to bullet. But basically I started from number style. Like 1.2.3.4 . Besides this, I want to put bullet style again and again in same document. Can u help me? (In word document it is very easy)
Under Type / Document Footnote Options, you would select one of the symbol choices instead of a numbering style from the dropdown. In order to have the same symbol as the bullet each time, you would have to check the ‘restart numbering every’ and from the dropdown choose Section. Then, you would have to set sections in your document, so it repeats the symbol. An easier approach may be just to manually insert the bullet symbol (like an asterisk) where you want the footnote and then create a little line (known as a rule) and manually set your information. By default, legal caveats, disclaimers and footnotes purposefully have their own unique symbol, so you know what goes with what. If you want to repeat the same symbol, it may be easier to just do it manually. You can see my video on how to create rules in InDesign here: ua-cam.com/video/Ue7byksGV-o/v-deo.html. Hope this helps!
How do you get continuous footnotes from multiple linked word documents? This method causes problems, messing with my paragraph styles and combines links into one link.
Hellooo Tom! If I understand your situation correctly, you are importing separate Word documents into text boxes in your InDesign file? If so, I would doublecheck that the text boxes in InDesign are linked. As far as paragraph styles, I would check that you are substituting styles from your Word doc into your InDesign doc as I show in this quick video: ua-cam.com/video/UydP5JbVLlo/v-deo.html
@@graphicsgrrrl Thanks for the reply. I set up my InDesign file following your paragraph style tutorial. Yes, that is correct. I’ve linked multiple word documents to one InDesign file as I’m continuously updating them. By using the text box ‘flow’ method between two linked word files it merges them in to a single link, removing the ability to ‘edit original’. (Although, it does make the footnotes continuous.) It also overrides the paragraph styles, making was the second link start directly underneath the first. This seems to be a reoccurring issue as I’ve tried it in a new InDesign document with different word files. There is a short video on my channel depicting the problem. If you’d be kind enough to check it out. It might explain the situation better than my description. Thanks. ua-cam.com/video/GhtETMlpIY0/v-deo.html
@@TomSmith-mu6jc Hi Tom: do you have to have the Word docs linked? I'm wondering if you put them into one Word doc to import if all your problems would be resolved? I watched your video (thank you! VERY impressed that you can record your screen as well!), and if you want me to check out your files, feel free to email me the linked Word docs and your working InDesign file and I'll play around with it. I make no guarantees other than I will try my best! Try to combine the Word docs first. My email address is: contact@graphicsgrrrl.com :)
So helpful! Thank you! Question for you... If I have tables that I've created in InDesign that also have footnotes and I want them to continue numbering from the previous text in that document, can I also use the link trick to keep the numbers contiguous?
Thank you for the explanation, but we have to admit it's pretty stupid from Adobe to not make something simple like this user friendly... really stupid smh
I really wish we could treat the whole document as the scope, not restarting each story. My very picky client is married to that idea. Even the ability to specify numbering for each story would do it. Of course, Adobe would much rather spend time on stupid AI toys.
Do you want each chapter to have its own footnote numbering? Don’t link the text boxes. Do you want to specify the start number? Go under options and enter the number it should begin with. If you have multiple stories, perhaps have separate unlinked text boxes for them so you can specify numbering independently. I’m not sure of your unique situation, but I empathize with your frustration so I’m trying to throw out ideas for you. Hopefully one of these solutions will help! Please subscribe and check out my entire InDesign playlist! 🙏🏻
@@fluxstandard8364 Oh, I really do care-- I don't make any money from this. I just do it for legacy because one day my life will be a Gaussian blur but I hope these videos live on to help artists! :)
What happens if I don't want to link the two text boxes? I have different sections in my report with some text on a different object and can't link it. Is there a way to fix it? it's driving me insane :/
Well the only way to have the numbers automatically flow would be to link the text boxes, but you could keep them separate and alter the start number of the second section to pick up where the last one left off. That would be a manual process that you could control. Hope this helps! Please subscribe and check out my other videos. 🙏🏻
It was so simple all along, just linking the text boxes! After reading countless forum threads, your video was the only thing that helped!! Thank you so much!
Oh, I'm happy to help because I know how frustrating it can be to waste so much time looking for an answer and struggling to make it work! Please subscribe, tell a friend about my channel, and ask me any question you like! I take requests for tutorials :)
BOOM! After 2 hours now of scrolling through forums and FAQs, your video solved my problem.
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You saved my coursework!! Thank you :)
Yay! Thanks for taking the time out of your busy schedule to leave a positive comment. Let me know how I can help :)
I called mine the Chinese torture!
Thank you, this is very helpful. Do you know how I can link footnotes across my whole document (about 40 pages)? I am writing a dissertation and need all my footnotes to follow each other/not reset on every page, and am not able to figure out how to do this!
Yep, you would link all the text boxes and make them continuous as shown in this video! Good luck!
Very useful video. To further improve efficiency, you can create a custom shortcut (Edit> Keyboard Shortcuts) and assign it a custom shortcut. I assigned it Opt + F (to remind me of Footnote) and it works like a charm because this shortcut is not assigned to anything by default in InDesign. Having this shortcut makes it a lot easier to insert Footnotes!
Great tip! Thank you so much- feel free to check out my other videos on InDesign (and Photoshop, Illustrator, etc.) and let me know what you think! If you find them useful, I'd love it if you would SUBSCRIBE :)
Brilliant, thank you! Had to link as you suggested as the footnotes would not flow. A clear to the point explanation.
Yay! It warms my heart every time I can help! Please consider subscribing; it would mean the world to me!
Useful video, but I wonder if there are any ways to make the numbering continuously throughout the whole document without linking the articles? The book I am working on is about 400 pages, and it makes it more complicated if I have to link all articles togheter.
You make a good point, but I believe linking the text boxes is the only way to indicate to InDesign that you want to continuously number the footnotes. Thank you for your insights and please subscribe to my channel so I know what other types of videos to make that are helpful! :)
@@graphicsgrrrl I have the same issue as Torhild Wiik. I wish Adobe would just allow this ability.
@@sparkleglitch13 I hear ya! Please consider subscribing; I take requests for tutorials and like connecting with others who know the struggle is real :)
I don't know of any way of doing this without linking unfortunately. If I did, I was sure tell ya! Please let me know if you find another workaround.
same problem here!
Thank you so much for this. It is exactly what I was looking for!
Grrrrl ♥
Yay! I’m so glad it helped you. Please consider subscribing to my channel and checking out my full InDesign playlist!
Thank you for your video. I have a question for you, I am having a footnote problem- I am working on an annual report and have a number of text frames that have footnotes. Is it possible to place all footnotes in one document from different text boxes that I don't want to connect- (because some are callouts and different paragraph styles) but have all footnotes land in a new textbox that I have at the bottom of the page?
You can add endnotes just as easily as footnotes! You can right click where you want to put the citation and select INSERT ENDNOTE (it's just below INSERT FOOTNOTE) or you can go to the menu at the top under TYPE / INSERT ENDNOTE. Hope this helps!
Thanks for the video. But quick tips for those in a real hurry to get this answer - - fast forward to 6 minutes.
I've been thinking about doing UA-cam shorts and then people can watch the full video here.
Not only helpful but also super entertaining !! thanks :D
Awl, shucks! Thank you so much for love! Please subscribe and let me know what else you'd like to see :)
Thank you very much for this helpful video.
Thank you! Please consider subscribing to my channel and graphics grrrl dot com!
Whoaa! Thank you so much graphics grrl! I was struggling to add some footnote, and wondering if I should just do it manually, but your video is really helpful! Thank youuuu!
Yay! So glad I could help. You got this! Please subscribe to my channel :)
It is 2019 and this still helps, but Adobe could restart the numeration as it does with numbering bullets configuration. It could really be more simple.
Thanks! You make a good point. I'm glad this was helpful nonetheless :) Please help a grrrl out and subscribe!
Thank you! Great video.
I’m so glad to help! Please check out my entire InDesign playlist and subscribe!
So helpful! thanks :)
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Hello, thanks for the tutorial, but you haven't showed how to have continued footnotes from unlinked text-boxes. Say I have many chapters. Once the chapter ends, I won't link the text to the text of the next chapter, because if I make any edits on a chater I want to have full control, and not start to mess the whole document, but I still want footnotes to flow continuously from beginning to end, and not restart every time I add a new chapter. How is it done? can't find it anywhere. Thanks
Did you find an answer? I have the same problem
@@noorsk5518 nope, apparently Adobe hasnt made this possible yet. Big failure
In order for the footnotes to continuously flow in numerical order, they would need to be linked. If you don't mind restarting the numbering for each chapter, they don't need to be linked. Perhaps endnotes would be a better solution?
THANK YOU SO MUCH!!!!!! I'VE BEEN STRUGGLING SO MUCH AND I'M SO HAPPY NOW THANKS TO YOU. SORRY FOR THE CAPS I'M SO SO HAPPY! :D
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Hi Graphics Girl, great video. Thank you. I'm having issues with the footnote appearing at the end of the paragraph, not the bottom of the page, any ideas to fix this?
Hellooo, Kelly! Check to see if you have any paragraph styles applied to your text. For example, you could have a Header paragraph style and/or a Body Text paragraph style. See if you can change the Column Span attribute back to Single Column and if that puts the footnotes in the body text down to their proper place at the bottom of the page. Hope this helps and please consider subscribing to my channel and checking out my entire InDesign playlist!
@@graphicsgrrrl thank you so much! I will try all that. Also will subscribe. I've seen your stuff before and it's really good.
Really helpful and interesting ....💚💚💚
Thanks! Please subscribe to my channel!
Thanks for the video ! I'm using Indesign 2021 and it doesn't work...Not sure what I did but I linked the first few pages and the rest of the pages on my document just won't link ??
Hello, Eric! Sorry for the delay, but I had to update my InDesign to the latest and that always takes me more time to get around to than it should :) I have 16.4 now and can confirm that it still works. Doublecheck that you have the + symbol indicating there's more copy selected and then your cursor icon will appear to have text in it that you then click on an empty text box to fill. Check your linkages throughout your doc to see if anything got broken along the way!
How about when I can't join the text? I need my footnotes to be continued throughout the document I can't link the pages because the content would mix up. What do I do in this case?
If you can't link the text boxes due to flow issues, the only other workaround I'm aware of is to manually set the footnotes. That's not best practice as human error can set in, so question: are endnotes an option for you?
I have the same problem.. I can't link the text boxes.. But I need to continue the numbers... :(
Somehow this checkbox you're zooming in on @3:19 isn't even available for me.........
HOW DO I FIX THIS?
Does this cause my footnotes to not continue numbering (they all stay '1') ... Please help me out!
Make sure you've clicked on the LAYOUT tab in the Footnote Options dialog box to see the 'footnotes span across columns' option. If all your footnotes are saying 1, that means that it's restarting the numbering on each page, so you have to link your text boxes. Click on the red plus icon at the bottom of the first text box and then click at the top of the next text box. The footnotes will renumber to be continuous. Hope this helps!
Yes, linking the text boxes solved the numbering! Thanks!
New problem: the footnotes don't appear neatly on the bottom of my pages .. like MS Word does automatically.
I tried the solutions to this available, but I have an older version (CS6) so it's way more hidden, Adobe gave the program more footnote-option dialog boxes.
Do you or anyone else reading this know how to get the footnotes underneath each page in InDesign CS6?
Instead of at the end of each text-box.
Thank you! Clear and simple.
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Hi, how can we align the footnote by top in 2 columns? I have a file with 2 columns and after adding the footnote, it just aligns at the bottom, can somebody help, please?
hello thanks a lot ... my question is: footnotes are hide in type when insert some footnotes
I’m so sorry, I don’t understand the question. Would you be able to use Google translate and copy/paste the English from there? Thank you!
Thank you exactly what is needed
So happy to hear that! I have a full InDesign playlist for you to check out here: ua-cam.com/play/PLumeGJJGm0ZcvMyHkHeUX7QFarjdpicTN.html
very nice explanation thank you mam
Thank you! Please subscribe for more!
Hi is there a way to have footnote 2 on the same line as footnote 1?
Sure, but obviously that would not follow AP style :)
To set note 2 after note 1 on the same line, do this:
1. Place the cursor in note 2 and increase the note's first-line indent until the note has moved far enough to the right.
2. Select all the text of note 2; then set the selection's leading to zero in the Character panel:
A drawback of this method is that everything needs to fit on one line. If you want to set a longer note as an inline note, then you need to set not the whole note to zero leading, but only its first line.
You could do this manually, too: go to note 2, increase its first-line indent, then select the whole first line and set its leading to zero. But if you change anything in note 1 you'll end up with a mess. The remedy to that is to create a character style with just one setting, zero leading, and use it in a nested line style in the note's paragraph. In that way, zero leading is always applied correctly!
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Hello..thanks for the great explanation..but I have a question, if you please..I found in a book that the footnote is divided into two pages. There is an arrow pointing to the rest of the footnote on the second page..The question is: is there a way to make this arrow automatically or must From manual work.. and thank you
Ah! I had to look this one up myself. I was aware of the split footnotes across pages option, but I believe the answer to your question regarding arrows is answered better here:
community.adobe.com/t5/indesign/footnotes-that-need-to-continue-to-a-second-page/td-p/9749204
@@graphicsgrrrl Thanks for your time..I really appreciate it
I am formatting a book and would like the footnote numbers to flow across the book. However, the numbers are restarting in every chapter. How would you link footnotes across different masters in one document?
Hellooo, Liliana! You would simply link the text boxes so the numbers flow continuously.
How does one add commas between double endnote reference numbers in text? i.e. The sentence is here.(superscript)3,4
I'm hoping there is an easy fix I am overlooking.
Thanks a lot for this! I have a problem with aligning all the text columns, I want the text on each page to end at the same point, then the footnote goes under the text. So if a page has 3 footnotes, and another page doesn't have, the text still ends at the same height and the footnote is placed under it. Like a placeholder for a textbox. Is this possible?
Hi Nour! You can do this by making separate text boxes for the body copy and the footer and linking them so if you have footnotes on a page, the citations would go into the footnote text box at the bottom of the page and if you don't, the box will be empty. This way, the body copy text box always lines up!
Thanks for your video. Helped me understanding this perfectly. Is it possible to sum up all footnotes again at the end of the document?
Yes! What you're talking about are endnotes and in the latest version of InDesign CC, you can add endnotes just as easily as footnotes. You can right click where you want to put the citation and select INSERT ENDNOTE (it's just below INSERT FOOTNOTE) or you can go to the menu at the top under TYPE / INSERT ENDNOTE. I'll make a video on how to make, edit and export endnotes as hyperlinks, so be sure to please subscribe if you haven't already so I can continue to help you!
thanks for the great video! What if you would like to have the footnotes at the end of the spread and not at the end of each column. I have my spread with 4 columns, so 2 per page, and the footnotes look abit strange spead over so many columns. I would like them neatly at the end of the spread to the right. Thanks alot for your tips!!
No problem! You can add endnotes just as easily as footnotes. You can right click where you want to put the citation and select INSERT ENDNOTE (it's just below INSERT FOOTNOTE) or you can go to the menu at the top under TYPE / INSERT ENDNOTE. Hope this helps!
@@graphicsgrrrl Thanks alot for the tip! When I do this the end not appears at the end of the document and I would like it to appear every double page spread, and that the numbers to flow throughout my whole document-but don't want the text boxes to overflow into eachother throughout :)?
actually I would also really like to know how to make footnote numbers span over a whole document that consists of many different text boxes that do not want to be flowing into each other. (So I can try out both :) Main question is: how to make footnote/endnote numbers flow throughout document when document consists of many different tet boxes? Thanks so much for your help!!
@@MrRosieee Hmmm... I think I need a visual to see exactly what you're hoping to achieve, so feel free to email me the file at: contact@graphicsgrrrl.com if I don't nail it with this answer. It sounds like you want an endnotes-type of page to appear after every double page spread. I think the best way to achieve this would be to make each its own section or chapter. But this generally restarts the numbering each time from 1, so you will have to go under Footnote / Options to change that (you can tell each which number to begin from). The only other workaround could be to link all the boxes so the footnotes are contiguous-- and just put hard returns so the copy stays on its own doublepage spread.
Hello graphics grrrl !!
Thank you for this wonderful video. But I need your help urgently!
How can I insert footnote from the text from table while I am working only with a table? Thank you in advance.
Let me give you back your sanity: it's not you, it's the program! Footnotes cannot be easily added to a table in InDesign. A workaround is to create the footnote just outside the table in order to create the footnote at the bottom of the page. Change the color of the footnote to none and then add a superscript number inside the table to represent the footnote. Remember, unlike normal footnotes that you can add to non-tabled text, these would have to be manually renumbered if you add/subtract footnotes that appear in your table. Hopes this helps! PLEASE SUBSCRIBE!
In addition to my answer below, I also made a tutorial demonstrating my explanation here: I ua-cam.com/video/IolbWBkbIOo/v-deo.html. Hope this helps!
Hello there! What if I have a 200 page document? will I do this to each and every section/page?
Hellooo, Planet D! You should be able to set the text to flow from one text frame to the next by default. Check out this answer from Adobe's forums: helpx.adobe.com/indesign/using/creating-text-text-frames.html
thank you!🤙
You are welcome! Please thank me by watching my InDesign playlist whenever you have time. I really appreciate it!
Great video. One issue I'm still having: I don't see the red plus sign when I click the first text box. Is there another way to make it flow?
If you're not seeing the red plus sign (more box), it's because your text must not exceed the text box. If you make a text box, insert placeholder text, select all of that text (ctrl or cmnd A) and increase the point size of the text, you will see the more box. Hope that helps!
Hi, i wrote a novel and can’t make the footnotes number continuously even if i link the text boxes between chapters, what i did was, duplicate the previous chapter pages to start the next one so i belive this creates like a diferent section, so no problem getting continuity in the same chapter but is not working though the entire document. Don’t know if you have any idea how to fix this, Thanks 😊
Congratulations on the novel! That's a HUGE accomplishment! Hopefully this will solve your problem: go to TYPE/DOCUMENT FOOTNOTE OPTIONS. In the dialog box, check to see if the box for RESTART NUMBERING EVERY ___page, spread or section is checked. If so, uncheck and see if it is continuous now with your linked boxes. If not, you can change the number to begin with in each section (so you could pick up with the last footnote number in the last section). Let me know which approach you take!
Hi, Thanks, I have two columns of text and and when I insert footnote, it always comes at the end of 2nd column, I need to place it on the left of the page just next to the margin line. How do I do that, Thanks in advance.
Hellooo, Myat! The footnote appears below the column of text where it was inserted. If you want the footnote to appear in the left column, the citation needs to occur in the body copy in the first column.
Thank you so much...it was such a hassle for me I was trying everything...
My pleasure! Subscribe to my channel and your grrrl won't let you down!
Thanks. But I have one problem i hope you would solve. I am working on a text. The information is taken from different materials. I am using the footnote for all of my sources. I wanted to use some of the information as a sideline information in its own text frame. I did this by cutting and pasting the text. but the footnote is coming along with the text. I dont want two footnotes situated in two places in the same page. so how can i have all the footnote at the bottom of the page?
In order for the footnotes to all flow as one and appear at the bottom of the page together, the text boxes must be linked. I understand you want to have the information in its own text frame, but you could 'fake it' but having the text actually BE a part of the same text box and just put a graphic box around it to visually separate it on the page. Or, you could have it be its own text box- but you would need to link that to the other text box. Hope this helps! Please subscribe to my channel if you haven't already!
Is there solution for footnotes to be collected from different text frames, so I can manipulate footnote references separately?
Hi there, I would simply not link the text boxes. Hope that helps!
Skip to 6:15 for the answer
Thank you, but I have footnote numbering starting with 1 in every chapter, and I want it to continue incrementally throughout the book. I have InDesign version 18. Does anybody know how to solve this?
You’re welcome! Do you want the footnotes to always begin with 1 in each chapter or do you want the numbering to pick up where the previous chapter left off?
@@graphicsgrrrl Thank you for responding! I want the numbering to pick up where the previous chapter left off. Example: in Chapter 1, I'd have footnotes 1-5, then in Chapter 2 I want to set up the footnotes to start from 6 onwards.
@@gnostie This has been an issue with InDesign for ages! The only ways I know of solving for what should be a built-in feature in book format is to link the text frames across chapters for continuous numbering or edit the footnotes in an exported PDF.
I would opt for the first approach if you can, but to take the second approach, export your file from InDesign to PDF and edit the text in Acrobat Pro.
The only other manual solution I’ve heard of people doing is to “fake” the footnote numering by setting the style to something like .1 pts with no color and entering the right number manually.
Again, I’d first try linking the text boxes across chapters to avoid manual numbering. Good luck and please consider subscribing to my channel and checking out my free resources on graphicsgrrrl.com
Do you have a tutorial video that shows how to make the footnotes in a book that is using multiple InDesign files? I have footnotes that in chapter 1 are #1 to #7. Then in chapter 2, the footnotes start again at #1. Same for the chapters that follow. I guess a fix might be in chapter 2, the starting number for the footnotes should be set to #8, but then if I add a footnote in one of the chapters, I would have to go to all the chapters that follow and change the start footnote number. I am hoping that there is a simple setting for this that will automatically do this.
Thanks for the question, Ara. To date, this is one of those things that Adobe has yet to fix! You either have to set the start # at the beginning of the InDesign file to pick up where the last one left off (a manual process ripe for human error!) or try running this script that I found as a workaround on this forum: forums.adobe.com/thread/1304157
@@graphicsgrrrl thank you! Although it does not have this feature, it's better to know that it does not exist, then going crazy looking for it. I'll try the script. Thanks again!
@@graphicsgrrrl one other question. I have the chapter title on the odd pages in the header. It does this on every odd page. Is there a way when it's the first page of a chapter, which displays the chapter title in big letters, to have indesign automatically not put the chapter title in the footer, or do I need to manually delete it from the first page of each chapter?
@@aramanoogian Yes! You could create a different Master Page for chapter heading pages that have a different style from the content pages. Please SUBSCRIBE and I'll make a video on master pages in InDesign!
@@iamaviva Try linking the boxes and let me know if the footnotes now appear to be continuous.
Skip to 5:57 to get to the point ua-cam.com/video/cZfHhgKuzQ8/v-deo.html
#How to manually change footnote icons
I want to change footnote icon in to bullet. But basically I started from number style. Like 1.2.3.4 . Besides this, I want to put bullet style again and again in same document. Can u help me? (In word document it is very easy)
Under Type / Document Footnote Options, you would select one of the symbol choices instead of a numbering style from the dropdown. In order to have the same symbol as the bullet each time, you would have to check the ‘restart numbering every’ and from the dropdown choose Section. Then, you would have to set sections in your document, so it repeats the symbol. An easier approach may be just to manually insert the bullet symbol (like an asterisk) where you want the footnote and then create a little line (known as a rule) and manually set your information. By default, legal caveats, disclaimers and footnotes purposefully have their own unique symbol, so you know what goes with what. If you want to repeat the same symbol, it may be easier to just do it manually. You can see my video on how to create rules in InDesign here: ua-cam.com/video/Ue7byksGV-o/v-deo.html. Hope this helps!
tHANK YOU SO MUCH ... THIS WAS A GREAT HELP
I'm so happy it helped! Thank you for letting me know...your comment made my day! :)
Thanks alot!!!!
You’re welcome. Please subscribe and be sure you check out my InDesign playlist!
Thank you so much, you saved me!
I'm so happy to hear that! Please subscribe and sign up for my free InDesign cheatsheet on my website: graphicsgrrrl dot com!
thank you for your reply. However I tried your suggestion and it didnt work the way I wanted. Thanks again
How do you get continuous footnotes from multiple linked word documents? This method causes problems, messing with my paragraph styles and combines links into one link.
Hellooo Tom! If I understand your situation correctly, you are importing separate Word documents into text boxes in your InDesign file? If so, I would doublecheck that the text boxes in InDesign are linked. As far as paragraph styles, I would check that you are substituting styles from your Word doc into your InDesign doc as I show in this quick video: ua-cam.com/video/UydP5JbVLlo/v-deo.html
@@graphicsgrrrl Thanks for the reply. I set up my InDesign file following your paragraph style tutorial.
Yes, that is correct. I’ve linked multiple word documents to one InDesign file as I’m continuously updating them. By using the text box ‘flow’ method between two linked word files it merges them in to a single link, removing the ability to ‘edit original’. (Although, it does make the footnotes continuous.) It also overrides the paragraph styles, making was the second link start directly underneath the first. This seems to be a reoccurring issue as I’ve tried it in a new InDesign document with different word files.
There is a short video on my channel depicting the problem. If you’d be kind enough to check it out. It might explain the situation better than my description.
Thanks.
ua-cam.com/video/GhtETMlpIY0/v-deo.html
@@TomSmith-mu6jc Hi Tom: do you have to have the Word docs linked? I'm wondering if you put them into one Word doc to import if all your problems would be resolved? I watched your video (thank you! VERY impressed that you can record your screen as well!), and if you want me to check out your files, feel free to email me the linked Word docs and your working InDesign file and I'll play around with it. I make no guarantees other than I will try my best! Try to combine the Word docs first. My email address is: contact@graphicsgrrrl.com :)
So helpful! Thank you! Question for you... If I have tables that I've created in InDesign that also have footnotes and I want them to continue numbering from the previous text in that document, can I also use the link trick to keep the numbers contiguous?
Yes, links should work with tables!
thank you
Happy to help! Please consider helping me by subscribing and watching my full InDesign playlist! 🙏🏻
How to set footnotes to random number in InDesign.
Thanks
Hmm... define random. Do you mean starting the numbering each time to be from where I want it to begin?
@@graphicsgrrrl yes mam
Well then all you have to do is go to TYPE/DOCUMENT FOOTNOTE OPTIONS and change the START AT field to begin from the number you specify!
pls anybody tel me footnote short keys
Hellooo there! Since InDesign does not assign a short cut for inserting a footnote, you can create your own for it if you like!
thankoyu darling
You’re welcome! Please consider subscribing and be sure to check out my other videos!
Good
@@ปรีชาสาร์ศิลป์ Thank you! Please watch my InDesign playlist and subscribe to my channel! 🙏🏻
love youuuuuuuu
@@HarleyPham-pj1qz Thank youuuuuuuu! Please subscribe and check out my other videos!
Thank you for the explanation, but we have to admit it's pretty stupid from Adobe to not make something simple like this user friendly... really stupid smh
I'm glad I could help! If there's anything else you want to see, just let me know. I take requests!
But what if i dont want to link my text boxes? linking the boxes would f*ck up my whole layout. sorry but not helfull at all.
Then I suppose you'll have to manually set your footnotes if you don't want to take advantage of automatic numbering with linked boxes.
I really wish we could treat the whole document as the scope, not restarting each story. My very picky client is married to that idea. Even the ability to specify numbering for each story would do it. Of course, Adobe would much rather spend time on stupid AI toys.
Do you want each chapter to have its own footnote numbering? Don’t link the text boxes. Do you want to specify the start number? Go under options and enter the number it should begin with. If you have multiple stories, perhaps have separate unlinked text boxes for them so you can specify numbering independently. I’m not sure of your unique situation, but I empathize with your frustration so I’m trying to throw out ideas for you. Hopefully one of these solutions will help! Please subscribe and check out my entire InDesign playlist! 🙏🏻
too long for what was required
Sorry, Flux. I'll try to get to the point next time :)
@@graphicsgrrrl Sorry I was a little harsh, but thanks for reading comments it shows you care about your viewers, keep it up (thumbs up)!!
@@fluxstandard8364 Oh, I really do care-- I don't make any money from this. I just do it for legacy because one day my life will be a Gaussian blur but I hope these videos live on to help artists! :)
What happens if I don't want to link the two text boxes? I have different sections in my report with some text on a different object and can't link it. Is there a way to fix it? it's driving me insane :/
Well the only way to have the numbers automatically flow would be to link the text boxes, but you could keep them separate and alter the start number of the second section to pick up where the last one left off. That would be a manual process that you could control. Hope this helps! Please subscribe and check out my other videos. 🙏🏻