solid explanation on all 3 methods! I often wondered about the shared folders permissions, it was mentioned that it was automatic when using design collaboration. It would be nice if Autodesk showed those automatically set up permissions in the shared folder instead of being a sort of backend permission setting. I do still wonder though if the automatic permissions only apply when you create a team through the design collaboration module button to create team(as shown in the video), or if it also applies if you create the folders yourself (ex: arch folder, mep folder, etc)and then assign the team to that already created folder. Just for my paranoia, is there any autodesk documentation on the shared folder default permissions? I have looked but I have not found any.
This is a tough topic to outline effectively, so we appreciate your vote of confidence! I just did some testing here. Before creating any teams, I created the folders for Architecture, MEP, and Shared. The permissions did not include access for anyone other than the admins. I then set the Shared folder to be the one I had created and I then created the teams via Design Collaboration using the existing folders created. For the Arch team, I added Company A with edit permissions from the Design Collaboration side. This automatically applied the same level of permission to the Arch folder in Docs. It also added view permission for Company A to the shared folder. Then I tried adding Company B with edit access from the Docs area folder permissions instead. This did not give access to Company B to the Shared folder and in the Design Collaboration teams area, it did now show Company B as a member of the MEP team. But the permission level listed was "Custom" instead of Edit as I would have expected. Then when I updated the permissions to Edit from that MEP members pop up for Company B, it added view permission to the Shared folder for Company B. So once the teams are created, the work is the same whether the folder exists or was created. If permissions for a folder are set from Docs, it does show those members are members of the team, but they will not necessarily see access to the Shared folder unless explicitly added or unless the permissions are updated or added from the Design Collaboration side. They will be given view permission only which is all they need for linking, though you can change this manually in the Docs area folder permissions, though the point of the shared folder is not to work in there or have working files there. Ultimately, most of this can be done manually (minus the automation when sharing or consuming packages). Hope this helps!
@@DigitalDraftingSystems Thank you so much for looking into that, I really appreciate it! I will save this information as I am sure I will need to refer back to it, and read this a bunch of times to truly understand it as is the case for many things ACC, but I think I understand! In the past I have not done as you said and I bet if I check some of my projects, the permissions are set to custom. What I tend to do, because I was not sure if the permissions were automatic, is assign an EVERYONE permission to the shared folder with view only. Thanks again!
solid explanation on all 3 methods!
I often wondered about the shared folders permissions, it was mentioned that it was automatic when using design collaboration. It would be nice if Autodesk showed those automatically set up permissions in the shared folder instead of being a sort of backend permission setting.
I do still wonder though if the automatic permissions only apply when you create a team through the design collaboration module button to create team(as shown in the video), or if it also applies if you create the folders yourself (ex: arch folder, mep folder, etc)and then assign the team to that already created folder.
Just for my paranoia, is there any autodesk documentation on the shared folder default permissions? I have looked but I have not found any.
This is a tough topic to outline effectively, so we appreciate your vote of confidence!
I just did some testing here. Before creating any teams, I created the folders for Architecture, MEP, and Shared. The permissions did not include access for anyone other than the admins. I then set the Shared folder to be the one I had created and I then created the teams via Design Collaboration using the existing folders created.
For the Arch team, I added Company A with edit permissions from the Design Collaboration side. This automatically applied the same level of permission to the Arch folder in Docs. It also added view permission for Company A to the shared folder.
Then I tried adding Company B with edit access from the Docs area folder permissions instead. This did not give access to Company B to the Shared folder and in the Design Collaboration teams area, it did now show Company B as a member of the MEP team. But the permission level listed was "Custom" instead of Edit as I would have expected. Then when I updated the permissions to Edit from that MEP members pop up for Company B, it added view permission to the Shared folder for Company B.
So once the teams are created, the work is the same whether the folder exists or was created. If permissions for a folder are set from Docs, it does show those members are members of the team, but they will not necessarily see access to the Shared folder unless explicitly added or unless the permissions are updated or added from the Design Collaboration side. They will be given view permission only which is all they need for linking, though you can change this manually in the Docs area folder permissions, though the point of the shared folder is not to work in there or have working files there.
Ultimately, most of this can be done manually (minus the automation when sharing or consuming packages).
Hope this helps!
@@DigitalDraftingSystems Thank you so much for looking into that, I really appreciate it! I will save this information as I am sure I will need to refer back to it, and read this a bunch of times to truly understand it as is the case for many things ACC, but I think I understand!
In the past I have not done as you said and I bet if I check some of my projects, the permissions are set to custom.
What I tend to do, because I was not sure if the permissions were automatic, is assign an EVERYONE permission to the shared folder with view only. Thanks again!