QuickBooks Online PAYROLL - Full Tutorial
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- Опубліковано 20 чер 2024
- QuickBooks 30-day free trial + 30% off for 12 months:
quickbooks.intuit.com/partner...
USA Only!
Email me for Payroll discount on US Version of QB Payroll: Core/Premium/Elite subscriptions PRIOR to activating it: hector@garciacpa.com
This video will explain QuickBooks Online Payroll Step by Step: Setup and Payroll Checks
Timelines:
00:00 Introduction & Choosing the right version of Payroll
04:18 Getting Started (setup)
22:36 Enter Timesheets
26:45 Process Paychecks
29:56 How the tax payments work
Call our office 954-414-1524 to setup a private training/consultation about QuickBooks, Excel, Accounting/Bookkeeping, Taxes, and/or General Business Consulting (rates vary from $275 to $650) for first consultation depending on length and consultant required. E-mail Hector your questions hector@garciacpa.com - Наука та технологія
Email me for Payroll discount on Premium and Elite (US-only) subscriptions PRIOR to activating it: hector@garciacpa.com
QuickBooks Online 30-day free trial + 30% off link: quickbooks.intuit.com/partners/irp/?cid=irp-4337#pricing
Thank you so much!! I was really hoping I could fine a video that showed a good breakdown of setup for a first timer. 🙌
Mr. Hector Garcia, Thank You Brother, I've been watching your videos for about one month, I injured my back in July, on the job, with zero income since July, and have been trying to figure out how to support for my family, Thank you man, you have streamlined the entire process, I have zero bookkeeping experience, watching your videos have given me the confidence to step forward, Thank You, I Will become an expert bookkeeping with your expertise, Thank you, Thank You, Thank You, please continue to bring these videos, not only myself, but I'm sure that many others have also benefited from your knowledge, I joined your Facebook group recently, I look forward to serving humanity, Thank You for ALL that you do Mr. Garcia, have a glorious day, talk to you soon.
So happy you have a payroll tutorial!
Hi, thank you for the demo. I was having problems understanding this version's (online) payroll functions. I noted (through watching) that the employee setup needs to be completed but am using a dummy file with no account numbers and so I couldn't fulfill. Now that that's understood, I can move on and stop feeling so dumb. Thanks, your video is informative, concise and great like all the rest :). - R
Thank you Mr Hector for your tutorials,,
As junior accounting graduate who wasn't taught much in QuickBooks online and Desktop in Uganda, I have now dedicated myself to watch your videos and fully understand them so that I can meet the accounting skills Job demand as soon as possible
Once again thank you
Moses Loduk
Kampala, Uganda
Great
Thanks Hector for your great instruction - Please continue in different helpful tutorial
Thank you for an excellent video. Seeing the entire process is very helpful. Please continue to make videos. We need your help.
Thank you, Mr. Garcia for a comprehensive and selfless tutorial on QBO Payroll. I have learned a lot.
:)
This was amazing!! Thank you
Great instructions. always love your youtu videos.
Thank you Mr, Garcia for this valuable information! It is really appreciated. Mr. Garcia you are an expertise and you should be a QBO's Hodges University Professor.
Hector! Always a treat to learn from you!
:)
We appreciate your knowledge this is helpful
The GUI interface is exactly what I wanted to see. Thank you, Hector! You are such a wonderful resource!!!
:)
Thanks for the new video! I’m looking forward to seeing what other content you post! Always good to learn as much as you can!
Great
Way better than learning accounting
Very informative! Thanks!
Very helpful video. Thank you very much for the tutorial.
Thanks! I'm transitioning from using a dedicated system for over 30 years. This helps to focus on things I might have neglected. It is quite a learning curve!
Yeap… learning curve indeed
Your comment is 11 months old. How's that Quickbooks online working for you? My guess is that by now you are wishing you had stayed with your old system.
Hector, thank you. Very helpful! I am moving from desktop to on line.
Great
This video was perfect!
I missed watching your videos, Hector! I used to binge them at work a few years ago. Sadly, my company couldn't afford to keep me (payroll specialist btw) and I got QB certified mostly from watching you! I'm back now because I'll be using all these tools again 🤗
What did you do to get QB certified?
@@joelleamaya7694 I worked at a Bookkeeping office and we were given the test for it. I'm not sure what it costs though. It was worth it 🙂
@@joelleamaya7694 its free on QB website
Very helpful, thank you!
Hello your you tube chanel is great 👌
Thank you sm this helped me out alot!
Excellent tutorial. Thank you.
Great, thanks
Pretty informative video!
Tons of valuable information, thank you so much. It helped me a lot.
Glad it was helpful!
Great, Great, valuable information! really appreciated.
;)
Thanks! I just switched from QBD as well. My only question is this... In QBD I was able to print out a Detail of Funds to be Withdrawn report. Is this available with QBO so that I can make sure my payroll account is funded correctly?
Hector, when there is a lump sum entered for payroll, lets say for January and February when the payroll starts March 1st, how do you reconcile the bank statements when the checks in that month aren't included in the register? The lump sum amount doesn't appear in the bank register until the time at which it is posted for that period by QBO payroll. Hope this isn't too far from what I'm trying to say.
Very simple & straitfoward to use
:)
You are awesome thank you you totally helped me to understand this,something I have never done thank you❤
Thanks, happy to help
Best!! Thank you !!
Thanks.. this video helps me alot
Do you have any videos on correcting an over payment in Quickbooks when the Qtrly Reports are already filled??
Nice work.
I have a question how does payroll work when you don’t have employees yet you have contractors do I still have to purchase the payroll program to do direct deposit for my contracts?
i dont think that is actually necessary.. you can use excel for that settings
Thank you for sharing
Thank you!!!
it was helpful! thanks
:)
Hector... I love your videos. I recently converted from desktop to QB online with Payroll Core. I am used to paying my own payroll taxes as soon as I run payroll. When I do that then the payroll liability that was sent electronically debits my checkbook register. I just ran my first payroll with online and I know I have it set to for QB to automatically pay the taxes but I guess it does not do it until the deadline which will be Monday (semiweekly depositor). I pulled the amount from the chart of accounts just so I would know how much to expect to come out of the checking account but I wish there was a better way. Basically I wish it was done immediately like it was with desktop... so we have an actual checkbook balance. Does that make sense ?
I dont think there is a way to do that
Thank you for this video! If I have quickbooks online, do I still need to file any 941’s quarterly or do they take care of that? What about 940’s?
Only current ones, with QBo + Payroll is included
Can you please make a video where we use Tsheets of QuickBooks?
Excellent thank you!
:)
I love your video!
:)
Thanks for step by step payroll process. This is unique opportunity for payroll process learning. If possible please provide update QBO payroll for 2023 that's why we can get help. Thanks and best regards
This video is not relevant today?
Thank you for the video
:)
thank you for this video - Can you go over adding workers comp for qb online - its a new feature that requests a composite rate and payroll deduction rate ... the QB system is set as a %, but the state amount is given in dollars/hr. worked if for ex: the rate is $2.78/hr worked. will the correct rate be 2.78%?
Hector if I missed some ones hours how do I
create an additional pay check after processing
Hector, I have been using QB Online with Payroll Core. I was under the assumption that my tax reports would all be filed by QB- that's not the case. What should I do to get that going?
Hi! I have a question. I have a new client that I will be doing payroll for starting next month. He's in another state so I was trying to see how making checks works when doing payroll remotely and wont be near the client's employees for them to receive their checks.
Hi Hector, do you know if theres a way to import payroll data from an excel sheet into Quickbooks Online?
Hector - when you set up the bank accounts for payroll, can you set it up so the payroll and the payroll taxes come out of different bank accounts?
No
Is it possible to move he money taken for taxes to a separate account so it isn't showing as money you have to spend?
Hello, how would I setup a 1099 employee for qb time to track their hours at job site?
What reports do you use to reconcile?
Would be awesome if you could show how to categorise payroll payments in the bank transactions tab of quickbooks. Thank you.
Thanks for the feedback
I would say the "completeness" of this tuturial is just amazing. First ever video on youtube with "Zero Bullshit".
I don’t think any of my videos have any BS at all... if you look at my channel it’s all tutorials
@@HectorGarciaCPA they are giving you a compliment saying that your vid has "no BS" ! I agree!
Thank you so much
You welcome
will quickbooks automatically deposit into employee's selected 401k plan and/or health insurance plan if account numbers are provided? thanks, new to this..
How does this look when you already have Intuit Online Payroll. Will all my information transfer over, or will I need to set everyone up manually?
Yes! This is what I’m dealing with! My brother started with quick books payroll first then we did his banking stuff and now they aren’t lining up with payroll and cashed checks and direct deposits
2.1.20 Hector good video. Like the how to setup. Thanks
Excellent video!! What if I forgot run payroll? Two days late?
Run it late..
thank you sir for you effort
You welcome
As I am setting up my business to make it easier for me personally to do my taxes at the end of the year to pay myself as a w2 instead of paying taxes at end of year. I am new, when you run payroll does quickbooks take out the employee's and emplyer's taxes and hold it or does it stay in business account til end of year?
It can pay the taxes right after running payroll
Any tutorials if an employee want their direct deposit with 2 diferentes bank accounts?
Hi. My question is,”do i need to setup EFT WITH may bank in order to pay employees through direct deposit or i just need to purchase quikbooks payroll and fill in my bank account details? Can u pls guide me?
Hi Hector. Thank you very much for your videos. When an employee fill outs the W-4 form federal and the W-4 form to state, Should he has the same allowances in W4 form federal and W4 form state? What about if this person has two jobs and this is the lowest paying job? And this person already put the allowances in the W-4 form in the first higest paying job for federal and state?
Hey Hector, This is my first time setting up payroll for our company but we don’t have previous pay stubs for with the tax information we need to enter. How could we figure that portion out?
There is nothing to enter then… if you are starting payroll from zero
the important part about the last paystub, that only if the employees is switching Payroll companies and the employee has had the same job right???
Example if set up quickbooks payroll and hire a new guy who use to work at burger King but now working for me at my dress making shop I don't have to fill I the last pays tub part correct!!???
Hi Mr. Hector Garcia, thanks for lots of knowledge you're spreading around about QBO you're a great teacher of QBO. I needs your help if you can assist me or Refer me a video to transfer chart of account from sage 50 to QBO.
Your early reply will be really appreciated.
Thanks
Hi Hector, is the payroll for U.S based companies only? Can it work for interenational companies where we set up our own tax codes? thanks
Only US… I don’t know if CA or UK have their own versions, but definitely not outside these 3 regions
Thank you so much!
Hi Hector, Example is not showing the effect of payroll calculation on financial statements. Do you have other explanations on that? Thank you!
No… i dont really understand your comment
Hey Hector, the discount link is not working on the intuit site?.. is there a way to get another one?.
It only works inside USA
@@HectorGarciaCPA thank you for your reply, I’ve formed an LLC in US, and the link was working before, but I delayed it so I would take advantage of it before Sep 30.. in all cases thank you and thank you for your great vids.
As a new independent contractor I accepted the invite to put in my info for direct deposit. I accidentally hit something that filled in my old address and information. It’s wanting me to sign the W-9 to continue. If I sign it with old information can I go back in later and update the form or how does that work?
Hello Mr Hector,
I would like to ask you, at 14:05 of your video you are adding 2000$ for the allowances from the W-4 form. But why did you put an amount if the allowances were no longer in use as of 2020 ? Shouldn't it stay empty ?
Thank you
Correct
@@HectorGarciaCPA Thank you for confirming me
hello hector. which plan is this one that your on? there is so many. want to make sure i get the right one.
You can add payroll to any plan
Can you tell me if we use the QB Desktop payroll already and are converting Mid-Year - will the Payroll info / Employee data - YTD - 941 reports - W-2 Year to date info all transfer or do we need to update this manually once we do the rollover to QBO? Sames with Sales Tax info?
There is some element of manual setup post-conversion
Now if paying an employee commission based would you have to put in an hourly pay rate or would you leave that blank?
Also I was curious if this would be tied to a checking account for the business? I'm trying to start a business and I'm looking to get the best amount of knowledge I can on this side of the business. I know how to make the money it's paying other people to work for me.
I have QuickBook Self-Employees and will be bringing someone on for some tasks. Now I watched the video on Employees vs Independent Contractors and even tho they will be working out of their home, the work I have for them will still consider them an Employee. I don’t see a payroll option for the QuickBooks I’m using - so how can I set up the most basic form of Payroll to pay them, and take care of withholding, taxes, and send of year paperwork. Thanks.
Self employed will not do Payroll
Hello, I'm trying to fix the yellow mark saying "missing information" on a specific employee which is marked in step 9. When I click the link provided in Step 9 to enter the necessary info. It only displays a blank page. Therefore, no option for me to take action. Now I cannot continue my employee set up for payroll because of the yellow mark issue. How do I fix this?
Just like in 19:33 problem is when I click its just a blank page.
when i go to number 9 it doesn't allow me to enter the 2021 prior pay details. The button that you click for that doesn't even show up
Hola Hector, how can I contact you . Do you offer payroll course online and bookkeeping course as well? Please let me know
Hello Hector,
I have same employee work for multiple locations (DBAs under same EIN), how do I set this up in payroll?
Any help is highly appreciated!
Thanks in advance
You can split employees by class.. but not location yet
If our outside bookkeeper was using QB desktop and she exports all our company data including payroll on our version of QB online, will the step of "Have you paid your employees in 202?" still need to be done or will the QB online version already pick that up from the export transfer?
Generally it will pick it up.
How do I add the last part after every employee has been set up? We began using QBO in late Feb and forgot to add the previous 3 payments into QBO for one employee. Thanks
Is this step only obtainable to the QBO administrator?
I am trying to help him achieve accurate results, moving forward.
Thanks Again, your feedback is very much appreciated.
Hello hector. I am interest to learn about qbo payroll. Is the tax table already built inside the system? How about the social security contribution and the medicare?
It is
Hector, Thank you for the tutorial. I have recently switched from QB desktop to QB online Payroll premium subscription. I am having issue with my local tax which is 1% of the gross. When I do the payroll the 1% is not taken out of the gross but deducting the health and dental insurance and then taking out the 1%. On the setting it is not giving me an option that it is not exempt from the health insurance. Hope I explained this good. Called QB but couldn't help me and said I have to purchase the premium subscription for that option. Is that correct or is there another way to edit the settings that 1% will be taken out of the gross. Thank you.
I have no idea, sorry
Hi Mr. Garcia, I'm a small business owner based in Dallas, TX. I began paying my kids by making deposits into their bank accts this year but didn't know I have to set up payroll. The IRS requires withholding taxes and issue w2 forms in order to claim the wages expense deduction. How do I include the wages I already paid from Jan thru Aug so that the w2 shows the correct amount at year end and at the same time being compliant with the IRS. I'll appreciate your response. Thanks
You have to file a 941 form and the state equivalent
Hector, if I already pay my employees through Quickbooks but don't use their payroll service will it import my info into their payroll if I sign up or will I still have to enter it myself
Enter by hand
Do you have a video on how to correct a direct deposit mistake or can I just delete it and start over?
I dont :(
Hello, I appreciate your help with a question in the status option plus tax info and specifically in the box that requests unemployment insurance asks for an account number where do I get this information? This located in North Carolina
I dont know :(
Thank you for your videos. I learn more with them that actually calling quickbooks support. I hope you can help me with an issue, I am having trouble when it comes to recording/paying the gratuities from credit cards payments. We record the gratuities we received on a daily basis to a liability account called “undistributed tips”, but when I run the payroll (which I added paycheck tips under pay types) it records it as wages expense to the company and they are not been taken out of the liability account and not only that but the company also is paying employer taxes on those amounts and we should not have to do so since they are not a company expense. How can I fix that. Please help.
I dont do content on restaurant accounting
If you want to hand write the check and place your own check number on the employee paycheck, can you do this?
Yes
Hi Hector,
I do not use job costing but i enter the hour consumed by every employee on daily basis, and then run the payroll on monthly basis.
Can you please let me know if there is a way to view the total cost of each employee (for which i have run the payroll+which is in timesheet and not 'run the payroll')
You cant. It needs to be in a payroll run for it to show on reports
Can I use Quickbooks online for 5 clients paying one subscription fee? Or is it one subscription fee per client? Thanks!
One subscription per client
@@HectorGarciaCPA Thanks! Great video.
you lost me when when u went to general tax part.. how do I find out all this information.. I'm a bookkeeper and have clients, that want to start payroll.. do u have a video on how ti set 941up
Question, how would you pay your self as a member of an LLC?
Just a distribution