Managing your Executive's schedule like a megastar
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- Опубліковано 20 лип 2024
- Learn and master the skills you need to be an incredible Assistant ➔ www.practicallyperfectpa.com/
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In this video, a panel session of four experienced Executive Assistants plus moderator Nicky Christmas, former EA and Editor and Founder of Practically Perfect PA and the EA Campus, discuss practical solutions to dealing with the challenge of an Executive's schedule. The video emphasises the importance of communication, trust, and strategic interactions to foster a harmonious and productive work relationship. The panel highlights practical steps for enhancing interactions, such as regular and structured meetings, open feedback channels, and understanding managerial preferences. Assistants are encouraged to watch the full video for a deeper understanding of creating and maintaining a strong professional bond, which is essential for career success
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⏱ TIMESTAMPS:
[00:00] Introduction to diary management and its crucial role in saving executives' time.
[01:00] Bethany Burns discusses her routine management strategies for a high-paced executive environment.
[02:00] Detailed scheduling techniques to enhance strategic focus and productivity.
[03:00] Panel introduction featuring executive assistants sharing diverse management experiences.
[04:00] Managing expectations and time for high-profile executives with significant public and government interaction.
[05:00] Strategies for aligning executive time with organisational objectives and stakeholder management.
[06:00] Insights into the dynamic approach to scheduling and stakeholder relations.
[07:00] Techniques for ensuring executives complete key tasks through strategic time blocking.
[08:00] The use of technology like Tripcase and Accompany in managing complex schedules.
[09:00] Coping strategies for managing an executive's schedule during extensive travel.
[10:00] The panel discusses personal anecdotes and professional tips for effective time management.
These women are incredible. Great answers, savvy, sophisticated, smart, confident. I could easily listen to them go on for another 2hrs at least!
I use Microsoft OneNote and Outlook to manage my desk and calendar. thank you for this video, it make me realise i am not alone with the stresses of managing persons visiting my boss with or without an appointment.
I just got hired as a personal assistant and I'm terrified. Thank you for this video!
Nicole Menzies how is the job going?
@@wimbaimutambu9724 fired.
Lol!
That does not help!!!! It will only hold you back to ask questions! Asking a lot of questions is one main thing which it daily on your tasks.
How has it been so far for you?
I could listen to Emma speak on this subject by herself for an hour! She's great. I wonder if she has her own channel somewhere? **off to do my research** Great content ladies!
I love you! I love that you now run your own business too. I could listen to you forever. I'm a PA and your advice is really helpful.
Great video, very informative and motivating for we beginners, these women are great role models to follow. I wish to see more educating videos about PA from experienced people like these beautiful and professional women. 👍🏽
The quadrant is really good, I work for social services and use it to organise how and where I put things in, I also topic, such as safeguarding, report writing etc
Absolutely precious information. Thank you ladies
The 22minute mark is the boat I am in. Our 1:1 is getting pushed to the wayside. Really great insight~! Thank you!
That’s was very useful girls... thank you!
Love this video! Thx
Amazing conversations here
This is great....
This was really helpful. Thank you so much (:
to me I use Excel workbook an separate sheets for anything relative like ticket and hotel, meetings, and so on and make each sheet as a check list and include every detail possible
Hi. I am about to get into the EA position this first week of November (be in training too) and I am honestly really really really terified of how would I work since this isn't in line with my degree in education. Can you like, give me ideas of what to do? Like, do you take care of like pulling their lugguages, etc. kind of thing? My friend told me I might need to. I am completely excited but more terrified of the ideas along with it.
Thank you for the help.
@@autumn8635 I would suggest to take online courses on scheduling and planning as well as time management as much as possible. Also since you are training at the moment ask questions as much as you can even if you think the question is stupid ask it. Also, try to build a relationship with your manager where there is trust and understanding and always think of it as someone you are helping to get through the day or month. Always make sure to prepare things ahead Don't wait until your manager to ask you about that summary or file or report or schedule. It's all about keeping things ready for the go to your boss. It's not hard and not easy too It's about commitment. The good thing is that your are being trained so just accept the fact that this is your job for now and if you don't like it you can always try something else. And being nervous is normal, making mistakes is normal. But try to be detail oriented and double check everything. You can do this 💪 if you end up loving your job it will be so much fun since you are not stuck in a boring routine.
@@potatoships9379 I will keep this in mind, Miss. What you said will surely help me. Thank you for this. :) More blessings to come for you, Miss.
Great video👍
Quick question, I just started in a new role for a SVP of a major financial services company. The one thing he stressed to me was that he is very high functioning and likes to have his fingers in many things so he's instructed me to double and triple book him for meetings so that he can send a delegate to the meetings that he doesn't attend, and then he can circle back to the delegate for info on the meeting. All of this is fine in theory but my dilemma is how do I provide a balanced day/week/month for him if I don't know where he is.
Get the delegate from him ahead of time
I'm infatuated with this. I recently enjoyed a similar book, and I was truly infatuated with it. "Dominating Your Clock: Strategies for Professional and Personal Success" by Anthony Rivers
Love Emma!
This is very important
I think the one question I would want to be answered is, "What is a PA to do when they've realized they've done something wrong? How do they fix it/handle it?" if anyone can offer advice I'd really appreciate it.
In my experience, it’s best to be honest & open about the situation & to try to see what went wrong & how you could have better handled the situation & to express all of this to your boss. I recently was tasked to get visas for 2 of my 3 bosses and I ended up wasting their money on tourist visas when tourist visas now have been suspended for traveling to KSA. We are now in the process of getting them business visas which takes more time & is more expensive. They will hold this ‘grudge’ at me forever surely but it’s best to try see (again) what exactly went wrong on my end & how to prevent it from happening again.
First, imagine yourself. If someone made a similar mistake on you, how would you appreciate them to handle it?
Some of this depends on company culture and how bad the mess up is. Some companies are more open and some cultures you really do need to keep it quiet whenever possible.
If you notice it first-just fix it. Mistakes happen all the time, no big deal.
If it’s something that someone else brings to your attention, thank them; apologize BRIEFLY and sincerely but not overly;
If you don’t understand why it was a mistake, or don’t know how to fix it-ask for clarification.
If the damage is already done, apologize to the relevant parties and make a note or system for yourself to prevent that from happening again.
@@OhHiMish I hope they don’t hold it against you forever. It’s not your fault they were suspended and it sounds like they didn’t originally specify business visas. If they hold it over your head too long-find another job.
Trip case? And accompany?
can i apply as a EA fully remote in UK if i live abroad? where can i apply?
Accompany was purchased by Cisco and soon after shut down unfortunately.
That's too bad. I was just searching for it and couldn't find it. Thank you for the info
@@sharonmugisha1523 your welcome 🙏
Please let me know where to locate the app "accompany". thank you
its shut down
Any alternatives to accompany?
Outlook is old school already? What’s the newest then?
@Orenji elaborate please. What does that mean.
This is a marvel. I read a book with similar content, and it was a marvel to behold. "Dominating Your Clock: Strategies for Professional and Personal Success" by Anthony Rivers
If I had a PA, my productivity would drop from 15% to 4%. Starting with mini golf and ice cream.
I could never be a PA I would be so stressed.. I need a PA though 😅
It’s an incredibly stressful job for sure.
@@OhHiMish Are you kidding? PA’s are mindless and lazy. They faff about with calendars which is too much for their 1 brain cell and get money for nothing.
As an Entrepreneur, i wish i could find talent like this! Remote would work too! any resources?
Hello, I hope you’re well.
I’m an experienced PA open to working remotely, if you’re still open to hiring I could send you my CV
@@dehands8394 Desperate or what?
@@AmandaMoore253 it’s called networking, you should try it sometime 🙄
What is the name of the app mentioned at the minute 10:27. Thank you.
Hi! it should be this one:www.accompany.com/
I can't download it 😔
Help
MaskedHEROxx I went to the App Store and searched “Accompany” and located the app discussed in this video. Unfortunately, i was unable to access any info due to them not taking any new users at this time, as they have recently migrated w/Cisco and they are focusing on integrating their capabilities. You can try the link I’ve pasted below, you may have more luck! (FYI, the link provided is for Apple users...) Accompany by Accompany apps.apple.com/us/app/accompany/id1094470218
007Jenny4rmTheCountry thank you! Still didn’t work for me, but I will try again at another time.
A busy, intelligent, high profile executive not touching their own calendar? Hogwash!