All the steps shown in this video are listed on my blog at erinwrightwriting.com/change-the-style-of-table-titles-and-figure-captions-in-microsoft-word/ . Thank you for watching!
Hi Erin, I have found your tutorials/explanations to be the most clear on given topics. I have a request from a student to change the font properties in a "List of Tables", generated from the insertion of captions, to a style different than the body text caption styles created in the chronology of building the document.
Thank you so much for watching! There are several ways to change the font style of the list of tables or figures, but I think the easiest is to select the table, select the Home tab, select the Styles dialog box launcher, right-click "Table of Figures" in the Styles pane, select Modify, and then update the font properties in the Modify Style dialog box. I actually have this topic coming up on my channel, so keep an eye out for a full tutorial.
Hi Erin. I'm finding your videos very helpful. I have a problem with captions you might be able to help me with. The caption for an image appears below the image but then about 50mm lower a place holder appears which blots out the text in that area. I have tried many solutions. None work. Can you direct me to a possible solution please?
Thank you for watching my videos! Unfortunately, I wasn't able to replicate your issue, so I'm afraid I don't have a solution. Have you tried grouping the image and caption together?
I've been working on Word for many years, and learned a lot from your explanation that I didn't know! I just have one question. When you have a reference at the end of the caption and you don't want the reference to appear in the list of figures or tables in the index, how do you avoid this, i.e. Caption: Fig. 7.1. Semantic wave (adapted from Mabin, 2010) In the List of Figures: Fig. 7.1. Semantic wave (adapted from Mabin, 2010) ......................... 10
That is a great question! I am not aware of a way to automate the process, but you can manually delete the parenthetical information in the list. When you do so, Word will fill the space so the page number stays in line on the right margin. Thank you for watching!
Thank you very much Erin. Please could you help with mult-level captions for Figures and Tables e.g Table 1.1A and Table 1.1B or Figure 2.1A and Figure 2.1B etc? Many thanks for your videos
Thank you for watching my video. If you already have chapters established, you can add the multi-level captions by selecting the Numbers button in the Captions dialog box. In the Caption Numbering dialog box, select "Include chapter numbers." Best of luck!
That is an excellent question! Because the figures and tables both rely on the Captions style, I'm not aware of a way to create separate styles. Of course, if you don't have many figures and tables, you can modify them manually. Thank you so much for watching!
Is there a way to update the cross-reference style as well? For example, I have my figure/table captions set to 10pt blue font bold, and if I cross-reference figure 1 can I set the cross-reference in the text body to the same style as the caption?
That is a good question! The cross-references are meant to have the "Normal" body style of the surrounding text. As such, Word doesn't provide a separate style for them in the Styles pane. You can, of course, edit them manually if you don't have too many. I wish you all the best with your project!
@@erinwrightwriting Thank you. It's helpful to know so I can stop searching. I created my own "emphasis" style that I apply each time I insert a cross-reference, which hasn't been too unwieldy for me so far
Hello...do you know how to change the number at caption?? For example I didn't want to start with table 1.1 but I want to start with table 2.1... do you know how to fix this ?
Thank you for watching! The multilevel table numbers (e.g., 1.1, 2.1, etc.) are connected to the chapter or section number in which the table appears. So, if you want it to say 2.1., it has to be in the chapter or section 2, as determined in your Multilevel list settings. Here is an article from Microsoft support that you might find helpful: support.microsoft.com/en-us/office/add-chapter-numbers-to-captions-in-word-76aa8706-3453-4a72-ad5c-b87d90ce1698. Best of luck!
Hi Erin, thanks so much for this tutorial. I am wondering if I can change the numbering format for my tables throughout a same Word document. For example, let's say I want my table in my core report to have the format "ChapterNumber.TableNumber", but in my annex, I would like them to have the format "A.TableNumber". Do you have any tips to share?
That is a great question! To have the table numbers start with an A for annex instead of a chapter number, I believe you will have to create a section break for the annex and then define a new multilevel list using the Multilevel List button in the Paragraph group of the Home tab. Ensure that the new list will label the annex heading as A (e.g., if the annex heading is a Heading 2, the second level in the list should be A). Best of luck!
Hi Erin, quick question. When adding a caption to figures on Word (365), after clicking on OK, the image heading is added in as an image and not as text. How do we change it from an image to text as a default?
Thank you for watching! Figure captions should be inserted as text by default rather than an image. I haven't encountered the issue you describe, so I'm afraid I don't have any advice. I encourage you to contact Microsoft support in case it is a known glitch they are working on. I wish you all the best with your Word project!
thank you so much ♥ ,, please how can I make the style of captions numbering in this form : Figure (1-1) Sample ..etc ? where the first 1 refers to the chapter number and the last 1 refers to the figure number ??
Thank you for watching my video. If you already have chapters established, you can add the multi-level captions by selecting the Numbers button in the Captions dialog box. In the Caption Numbering dialog box, select "Include chapter numbers." Best of luck!
@@erinwrightwriting firstly I would like to thank you so much for your reply , I have made your suggestion but I lost the styles of captions after the fifth figure
Hi Erin, I am always getting this type of caption, Figure S 1. Spectrum. How can I make to this type? Figure S1. SPECTRUM (like different formatting for caption heading and caption text)
Thank you for watching my video! Off hand, I'm not aware of a way to change the style of the figure label from the caption/title. If I stumble upon a solution, I will be sure to let you know. Best of luck!
Thank you so much for watching! Unfortunately, the Caption style affects the label and the caption text, so I'm not currently aware of a method to separate the two. However, you can manually change the labels to bold (if you don't have too many tables) without affecting your list of tables.
My table caption is auto, i want the caption to begin with 2.1, but i cant change the caption. Even when I create new label, it will show my label but put 1 at the back, please how to prevent this?
Thank you for watching! I have a newer tutorial that includes a section on changing the numbering: ua-cam.com/video/UQJj5U9Cplo/v-deo.html. Plus, I have another tutorial explaining how to add the numbering with section numbers (e.g., 2.1): ua-cam.com/video/U6o0ZOiqN0E/v-deo.html. I hope that helps!
Thank you for watching! You can turn the bold format off in the Emphasis section of the Format Style dialog box, shown at about 2:31 in the tutorial. Best of luck!
Hi Erin. I'd like to modify the caption number as well. If it suggested table 1, I would want to have it like table 3.1 but I cannot change! Could you help me out here?
Thank you for watching! If your document already has chapters established, you can select Numbering in the Captions dialog box and then select "Include chapter number" and choose "period" in the "Use separator" menu to create the 3.1 format. Best of luck!
That's an interesting question. Figure captions and table titles are both governed by the Caption style because in traditional publishing they share a style for consistency throughout the text. I think the easiest way to differentiate the two might be to create a separate style and then manually apply it as necessary. However, be sure that "Automatically Update" is not checked in the Modify Styles dialog box. Best of luck!
Actually I want a different style for equation caption because the whole equation is changing its style to caption style when I give a caption to it.. Its maybe because caption is in same line of equation
All the steps shown in this video are listed on my blog at erinwrightwriting.com/change-the-style-of-table-titles-and-figure-captions-in-microsoft-word/
. Thank you for watching!
4:07 Thank you very much for your tutorial!
Thank you very much for watching! I wish you all the best with your Word project!
Thank you from India 🇮🇳❤❤❤
Hello to you in India! Thank you for watching!
thank you very very much!
Thank you very much for watching!
Thanks for the help
I'm happy to help!
Hi Erin,
I have found your tutorials/explanations to be the most clear on given topics.
I have a request from a student to change the font properties in a "List of Tables", generated from the insertion of captions, to a style different than the body text caption styles created in the chronology of building the document.
Thank you so much for watching! There are several ways to change the font style of the list of tables or figures, but I think the easiest is to select the table, select the Home tab, select the Styles dialog box launcher, right-click "Table of Figures" in the Styles pane, select Modify, and then update the font properties in the Modify Style dialog box. I actually have this topic coming up on my channel, so keep an eye out for a full tutorial.
Good explanation. Thank you
Thank you very much!
Very useful content. Thank you.
I'm happy it was useful. Thank you for watching!
Thank you
Thank you for watching!
You know you saved my life. Can't thank u enough ❤️
I am delighted to hear that! Thank you so much for watching!
Very helpful, thank you!
I am glad it was helpful! Thank you for watching!
Thank you!! It's super helpful!
I'm glad it was helpful. Thank you for watching!
Thank you mam
Thank you for watching!
Thank you so much..it helps a lot..
I am delighted to hear that it helped. Thank you for watching!
Thank you for the video. It was a life saver
I am happy to hear this! Thank you for watching!
great presentation
I appreciate that! Thank you for watching!
thank you it helps me a lot
I'm glad to hear that it helped you. Thank you for watching!
thanks for the help, these vids are solid
I appreciate that. Thank you for watching!
Thank you so much 😍😍😍🥰
Thank you for watching! 😊
Thanks!
Thank you for watching!
Can you please make a video on how to format table numbers and captions in two lines based on APA 7th edition?
Amazing video keep going
Thanks, will do!
Hi Erin. I'm finding your videos very helpful. I have a problem with captions you might be able to help me with. The caption for an image appears below the image but then about 50mm lower a place holder appears which blots out the text in that area. I have tried many solutions. None work. Can you direct me to a possible solution please?
Thank you for watching my videos! Unfortunately, I wasn't able to replicate your issue, so I'm afraid I don't have a solution. Have you tried grouping the image and caption together?
Brilliant. Thanks. Now APA 7 style has changed it’s figure style and I am looking how to automate this.
Did you find it? I'm currently searching :)
I've been working on Word for many years, and learned a lot from your explanation that I didn't know! I just have one question.
When you have a reference at the end of the caption and you don't want the reference to appear in the list of figures or tables in the index, how do you avoid this, i.e.
Caption:
Fig. 7.1. Semantic wave (adapted from Mabin, 2010)
In the List of Figures:
Fig. 7.1. Semantic wave (adapted from Mabin, 2010) ......................... 10
That is a great question! I am not aware of a way to automate the process, but you can manually delete the parenthetical information in the list. When you do so, Word will fill the space so the page number stays in line on the right margin. Thank you for watching!
Thank you very much Erin. Please could you help with mult-level captions for Figures and Tables e.g Table 1.1A and Table 1.1B or Figure 2.1A and Figure 2.1B etc?
Many thanks for your videos
Thank you for watching my video. If you already have chapters established, you can add the multi-level captions by selecting the Numbers button in the Captions dialog box. In the Caption Numbering dialog box, select "Include chapter numbers." Best of luck!
Thank you, teacher, your video is very useful for me.
Can I ask a question?
Is the any way to use different caption styles for figures and tables?
That is an excellent question! Because the figures and tables both rely on the Captions style, I'm not aware of a way to create separate styles. Of course, if you don't have many figures and tables, you can modify them manually. Thank you so much for watching!
Thank you for your reply, teacher.
Is there a way to update the cross-reference style as well? For example, I have my figure/table captions set to 10pt blue font bold, and if I cross-reference figure 1 can I set the cross-reference in the text body to the same style as the caption?
That is a good question! The cross-references are meant to have the "Normal" body style of the surrounding text. As such, Word doesn't provide a separate style for them in the Styles pane. You can, of course, edit them manually if you don't have too many. I wish you all the best with your project!
@@erinwrightwriting Thank you. It's helpful to know so I can stop searching. I created my own "emphasis" style that I apply each time I insert a cross-reference, which hasn't been too unwieldy for me so far
Hello...do you know how to change the number at caption?? For example I didn't want to start with table 1.1 but I want to start with table 2.1... do you know how to fix this ?
Thank you for watching! The multilevel table numbers (e.g., 1.1, 2.1, etc.) are connected to the chapter or section number in which the table appears. So, if you want it to say 2.1., it has to be in the chapter or section 2, as determined in your Multilevel list settings. Here is an article from Microsoft support that you might find helpful: support.microsoft.com/en-us/office/add-chapter-numbers-to-captions-in-word-76aa8706-3453-4a72-ad5c-b87d90ce1698. Best of luck!
Hi Erin, thanks so much for this tutorial. I am wondering if I can change the numbering format for my tables throughout a same Word document. For example, let's say I want my table in my core report to have the format "ChapterNumber.TableNumber", but in my annex, I would like them to have the format "A.TableNumber". Do you have any tips to share?
That is a great question! To have the table numbers start with an A for annex instead of a chapter number, I believe you will have to create a section break for the annex and then define a new multilevel list using the Multilevel List button in the Paragraph group of the Home tab. Ensure that the new list will label the annex heading as A (e.g., if the annex heading is a Heading 2, the second level in the list should be A). Best of luck!
Hi Erin, quick question. When adding a caption to figures on Word (365), after clicking on OK, the image heading is added in as an image and not as text. How do we change it from an image to text as a default?
Thank you for watching! Figure captions should be inserted as text by default rather than an image. I haven't encountered the issue you describe, so I'm afraid I don't have any advice. I encourage you to contact Microsoft support in case it is a known glitch they are working on. I wish you all the best with your Word project!
thank you so much ♥ ,, please how can I make the style of captions numbering in this form : Figure (1-1) Sample ..etc ? where the first 1 refers to the chapter number and the last 1 refers to the figure number ??
Thank you for watching my video. If you already have chapters established, you can add the multi-level captions by selecting the Numbers button in the Captions dialog box. In the Caption Numbering dialog box, select "Include chapter numbers." Best of luck!
@@erinwrightwriting firstly I would like to thank you so much for your reply , I have made your suggestion but I lost the styles of captions after the fifth figure
👏👏👏👏
Thank you for watching! 🙂
Hi Erin,
I am always getting this type of caption,
Figure S 1. Spectrum.
How can I make to this type?
Figure S1. SPECTRUM
(like different formatting for caption heading and caption text)
Thank you for watching my video! Off hand, I'm not aware of a way to change the style of the figure label from the caption/title. If I stumble upon a solution, I will be sure to let you know. Best of luck!
can i make like table 3 ( bold ) text (not bold and italic) ?
Thank you so much for watching! Unfortunately, the Caption style affects the label and the caption text, so I'm not currently aware of a method to separate the two. However, you can manually change the labels to bold (if you don't have too many tables) without affecting your list of tables.
My table caption is auto, i want the caption to begin with 2.1, but i cant change the caption. Even when I create new label, it will show my label but put 1 at the back, please how to prevent this?
Thank you for watching! I have a newer tutorial that includes a section on changing the numbering: ua-cam.com/video/UQJj5U9Cplo/v-deo.html. Plus, I have another tutorial explaining how to add the numbering with section numbers (e.g., 2.1): ua-cam.com/video/U6o0ZOiqN0E/v-deo.html. I hope that helps!
Thanks. I want that style Fig. 1(bold) caption in regular. Can't find it, the modify option bolds all or none. Any ideas?
Thank you for watching! You can turn the bold format off in the Emphasis section of the Format Style dialog box, shown at about 2:31 in the tutorial. Best of luck!
@@erinwrightwriting Thanks for the reply. That makes the whole caption bold. I want some words in bold remaining in regular. Is it possible?
Hi Erin. I'd like to modify the caption number as well. If it suggested table 1, I would want to have it like table 3.1 but I cannot change! Could you help me out here?
Thank you for watching! If your document already has chapters established, you can select Numbering in the Captions dialog box and then select "Include chapter number" and choose "period" in the "Use separator" menu to create the 3.1 format. Best of luck!
@@erinwrightwriting Nice comments
I want to give different styles for different captions (different for table caption, different for figure caption)
That's an interesting question. Figure captions and table titles are both governed by the Caption style because in traditional publishing they share a style for consistency throughout the text. I think the easiest way to differentiate the two might be to create a separate style and then manually apply it as necessary. However, be sure that "Automatically Update" is not checked in the Modify Styles dialog box. Best of luck!
Actually I want a different style for equation caption because the whole equation is changing its style to caption style when I give a caption to it.. Its maybe because caption is in same line of equation
the steps not work with my Microsoft🥴🥴🥴🥴 program 2010 word---Dislike