How to Use Outline View in Microsoft Word (PC & Mac)

Learn how to use Outline View in Microsoft Word. We will open Outline View, change and rearrange the outline levels, and customize the view.
This tutorial was filmed in Word for Microsoft 365. These steps also apply to Word for Mac (Word for Microsoft 365 for Mac), Word 2021, Word 2019, and Word 2016.
Chapters:
00:00 Introduction
00:46 How to Open Outline View
01:18 How to Enter and Change Outline Levels
02:15 How to Rearrange the Outline
03:11 How to Customize the View of the Outline
📝 Companion Blog Post/Transcript for this Video
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How to Use Outline View in Microsoft Word (PC & Mac)
erinwrightwriting.com/outline...
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💻 Please visit my blog at erinwrightwriting.com for more easy-to-follow tips on writing, editing, and document software.
Thank you for watching!
#microsoftword #wordformac
All Rights Reserved © 2024 Erin Wright

[@erinwrightwriting]

All the steps shown here are listed with images on my website at erinwrightwriting.com/outline-view-in-microsoft-word/. Thank you for watching!

[@MichaelSlider]

Very nice east to follow.

[@erinwrightwriting]

Thank you so much!

[@stevehenkel354]

Your video was very easy to follow. Thank you. 🙂 I was wondering it you knew how to control the wrapping of body text in the outline. As I'm typing it wants to go to a new line sooner than I would like. Making the body text wider would also keep it from being so "tall".

[@erinwrightwriting]

That is a great question! I have struggled with that issue myself, and, unfortunately, haven't found a solution. If I do find the answer, I will be sure to post something about it. Thank you for watching!

[@Bai_lu0923]

Hi Ms Erin! Can you make a turtorial about adding equation automatically with index? Also how to link this index to a new style for furture use? Thank you!👋

[@erinwrightwriting]

Thank you so much for the suggestions! I will start to research those topics. :)

[@meganlim5398]

Is there a way to use both outline view and bullets & numbering, so the outline view hierarchy matches the bullets/numbering hierarchy?

[@erinwrightwriting]

That is an interesting question! Although you can add bullets and numbered lists to the outline view, the outline itself is meant to match the document's headings. I'm unaware of a way to make it match a list, instead. I do hope you find the solution you are looking for! Thank you for watching!

[@RoryVanucchi]

👍

[@erinwrightwriting]

Thank you for watching!

[@Mystic-Gearbox7]

Outline doesn't show for me. I don't know why.

[@erinwrightwriting]

I'm sorry to hear that! Which version of Word are you using?

[@Mystic-Gearbox7]

@@erinwrightwriting I’m not sure, I went to Microsoft 365

[@erinwrightwriting]

@@Mystic-Gearbox7 Thank you for the added information. This tutorial is only for Microsoft Word on a PC or Mac. Unfortunately, it doesn't apply to Word for the web (Microsoft 365), which has limited capabilities.