Entering Bills in Xero
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- Опубліковано 6 лип 2024
- In today's tutorial I take you through entering a bill in Xero, uploading a pdf to attach and use for information along with viewing entered invoices.
We also discuss when to simply code to an expense account versus entering a supplier invoice.
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Thanks for your xero how-to videos, they are so easy to follow and uber helpful!!!
Glad you got something out of the videos, thanks for the great feedback!
I guess Im asking randomly but does someone know a trick to log back into an Instagram account?
I somehow forgot my password. I would appreciate any tips you can give me.
Thanks for your effort.. Can you till me plz how to make every A/c Receivable appear as alone. Because every A/C receivables appears in one account with me
How do you apply a discount on a bill you have received?
Great video , thanks, One question, I have two bank accounts that at times I use to pay my overseas suppliers. One that is business account synced with Xero and one that is not synced with xero, my personal account. Eg; I may pay the deposit from my business account and a month later pay the balance to the supplier from my personal account. How to reconcile the later?
Hi Michele, if you are a Sole Trader use your Owner Drawings account. In the Chart of Accounts make sure you tick 'enable payments from this account' then when the bill is paid, you mark it manually at the bottom of the bill and choose drawings to pay it from. If it's a company, do the same as above but with the Directors loan account.
Thanks for the video, very useful. You left the drop down as Tax Inclusive, why ? When would you use Tax Excluded ? Thanks in advance.
Hi Tahir, Tax inclusive is used when the amount you're entering includes GST in the price. If you want the system to add gst to the amount you're entering, choose Tax exclusive.
@@TallBooks Great videos, am I right in thinking that it doesnt matter if you enter it as tax excluded or exclusive then? As long as the total amount and net amount is correct (assuming we're charging Vat - I think you refer to this as GST) Thanks
Let me know please How to fix the difference in reconciliation?
Very handy tutorial - thumbs up for explaining how to add bills. Additionally, where should my business partner and I upload our paid invoices from suppliers so we can track our expenses? Cheers man
Thanks for the kind words! I'd still recommend uploading the paid ones as bills, then you'll have a match appear on the bank reconciliation screen when the withdrawal comes through the BankFeed. Alternatively, you can open any expense you've already entered and drag and drop the pdf/jpeg onto it.
@@TallBooks gotcha! Thanks again 💯
Thanks, this was helpful. Can you please tell me when an Item COde needs to be used. I noticed you never used that field in the video. Thanks :)
Hi Rachel, my pleasure. Items are used for inventory or shortcuts. You can set-up items for common services to save time or for inventoried/non inventoried items. If you are simply adding a service charge or non inventory related charge then you may wish to ignore the item column and use the description
Dear Sir,
Pls let us know how to include a freight invoice though which the FOB prices increases?
I have a quick question regarding adding the bill. After adding the bill, can we save it and submit for approval or directly i can approve the bill ?
Hi Aruna, great question. You can set access levels for staff so it depends on what you're after. The options are save as draft, submit for approval and approve. Normal users would approve a bill once completed and then it's ready for payment, if you set the user access as lower they can save as draft and or submit for approval.
Hi, thank you for this. It really helps. Can you teach me how to get the heading the way you have it? I only have Dashborard, Business, Accounting, Contacts. Thank you!!!!!
They've now updated the headings, they change things quite often, Business has everything related to sales and bills, accounting is for reporting and journals, chart of accounts, contact is customers and suppliers
can one copy the same information that one has entered on a bill and make the necessary amendments with regards pricing and quantity and invoice number (reference)
Hi Gail, you certainly can. Just open the relevant bill, click options top right and select copy. You can then edit the new copy as you please.
thanks dear, after adding Bill, how I will prooced to pay the bill and how I will credit my bank account?
You can either mark the bill as paid manually (down the bottom section of an approved bill) or better method is to match the payment from the bank reconciliation screen to the open bill.
hi. a question here: supposed we received a pdf file and long itemized bill from supplier, is there any quick method to re enter data? you know to reduce mistake and shorten time of data entry. thx
Assuming the detail is not required, you can simply total by category and enter the lines as required instead of every line, then leave the details for the attachment. You can then check back against GST and totals on the invoice to the summarised lines in Xero.
My bill includes multiple items (50+), which I don't want to enter. I just want to add the total amount, however Xero doesn't allow me to enter 'total amount'. Surely I don't have to enter 50 items?
It does, just use the top line and enter the total into that line instead of adding 50+ items. If you want to enter individual items then you need to itemise if you're not using inventory then don't both, copy description into first box and then total price is the total.
What’s the difference between a bill and receipt?
Bills are supplier invoices paid on credit - aka you have been given time to pay the amount due (7/14/30 days etc) Receipts are used for COD expenses where you've already paid, for example petrol, staff amentities, subscription fees.
how do I get xero to autofill/recognise the details from the bill?
Under the purchases section there is an email address at the bottom. If you send attachments there it will load them in with some details into Draft bills. The other option is entering manually, after a few bills are entered into Xero for one supplier it remembers. Lastly, remember you can go into Contacts and set up default expense accounts.
I've been doing this already, but it's extra steps. I'm trying to achieve a 1 step scan to Xero from my Fujitsu scansnap. (With autodata fill)
@@velkroland That's not going to happen. There's still a manual step. I recommend you look into ReceiptBank, you can automate a lot more and have all the pdfs from scansnap load into it to then extract the data. If you decide on RB send us an email as we can get you a deal.
How do you get the bills uploaded into Xero from Receiptbank to get incorporated into the Vat report?
This is only expenses entry but where is goods purchase entry