Email hygiene - Compartmentalizing email addresses for better privacy and security
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- Опубліковано 3 лип 2024
- Email hygiene is often neglected by average users. Most do not consider an email address to be sensitive information. An email address is sensitive information, just like your password. You usually require an email address and a password to log into a web application. But, the fact that only passwords are typed out in asterisks has primed us into believing email addresses are not sensitive data.
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This is exactly what I teach! Another benefit is "device discrimination" for instance I use separate email addys for home automation, travel, and financial, so I can make sure those are turned on when I travel and turn off the other ones on my phone. I just use separate email addys instead of folders, really cuts down on making rules and filters and folders are a pain to access on mobile. Most mail clients use "search folders" so you render your emails on your computers.
Do you know for which categories I should only use encrypted email providers and when unencrypted ones? App logins for example don't need an encrypted email provider because they should not be connected to my identity anyway
Genius. Perfectly explained in less than 5 minutes.
This was exactly what I was looking for! Ive been trying to figure out how to improve my Email Hygiene and was not sure where to start. Thanks for breaking it down in a simple and informative way!
Glad the video helped :)
Yup .. I'm here for the same reason. Thank you for creating this video and saving a lot of research time
OK - I think this sign up service solution is not helpful. I think I will prefer to use old primary kitchen sink email but migrate critical ones to new email addresses.
😂 You do you mate!
Came back to this video to see 2:37 excellent advice
One of the finest methods and explanations I've seen!
Thank you very much!
Great video! I already do all of things except the 2nd recovery email. That's a gem.
I am so stressed how to do and when to start email hygiene. Thanks man!
Thank you!!!!! I was searching for this all night yesterday. My keywords were: email structure for business, when to use aliasses, mailbox management for multiple accounts,.. ;)
The design at the end of the video looks like my networking course for CCNA.
This is very helpful! I’ve been looking for a impactful way to manage email accounts for years! Thank you so much!
Thanks for sharing your good thoughts!
great and informative content, thank you!
thank you i needed this
Very well laid out and excellent suggestions! I've used some of these strategies but now I intend to take more steps to better secure my emails
Thanks for the feedback.
Thanks!
This is an excellent video. You should remake with a title that has a popular search term like "Email Security...." or "How To Have the best...." or "The 3 top ways to secure." And put the year 2022 somewhere in the title.
Promise this will get you more views faster.
This was a really good video and very well explained. I see you don't have a ton of views so I just want you to know you should keep it up.
Thanks so much! Much appreciated!
The episode has been removed :(
Does anyone have a link to that podcast episode? I went looking for it and while I could find it in a list of episodes of the podcast, I couldn't find an actual audio recording anywhere
thanks bhai
Amazing and informative dude! Where would you compartmentalize utilities and phone bill (places I have set up credit card for pre-authorized payments)? In Banking and Finances? Thanks!
If you have several emails in gmail, for the recovery email is it better to use gmail too or use another email service ?
Well, I would say the main catch for me implementing this, is to help out to compartmentalize and categorize.
So, when a mail comes in, you know what type of email it is.
I didn't hear you say, don't repeat passwords across all of them except I missed it. However, this is better than having just one email address.
Actually I do make a mention of not repeating passwords across your email accounts at 4:00.
Keep upload videos 🙏
Good video! But I still have a few questions :
-In which email category would you put business use and health insurances?
-Should I use different email domains for each categories or am I allowed to use the same for a few of them and if yes, which ones?
-Which categories require an encrypted email service in your opinion and which ones are fine or maybe even better to be managed from a free (unencrypted) email service?
The rule I use is: "if it should have it's own folder, it should have it's own email address" so I have an email addy dedicated to medical only. Hope I don't need to use it much!
You can figure that out on your own. This video is a guide. You can use your own categories, as many or as few as you like.
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Which service or services should be chosen for the one or two dedicated Recovery Account email addresses? Outlook? Proton? GMail? Same provider for both recovery email accounts? Would choice of Yahoo or AOL be acceptable?
What about email communication for doctor's appointments, etc.? Would they fall under personal? Or would you recommend a separate account?
Do you think this can work with Google Services?
Would you say siging in with google is better because their was no password created for the account but then you depend on your email
Why should shopping and e-commerce be separated from social media websites?
That's not a rule. The point of the video was to give a high level view of how one could categorize and bucket email addresses used for various websites in order to maintain a good level of internet hygiene.
I created an excel document where I keep and update everything. It works great so I don't have to remember every single detail, and sometimes I can simply open the document and copy-paste passwords or emails. I keep this document in the Cloud so I can access it any time, any where
Also I have one account for social media, gaming and family. I have a second account for my bank account, financial stuff and employment purposes. I have third account for suspicious random websites that I'm not sure if I should trust.
However, I wonder if I should create a fourth account in case I want to create a website or create content and maybe monetize it, only for such purposes
I've been using a wildcard filter with my domain name to have an alias for every service but all going to the same inbox. So it might be banking@domain.com or shopping@domain.com with the actual email being never used for services.
I think the main thing is just to enable 2FA and also, know how to detect phishing, that is the best email safety hygiene.
Even if they get your passwords, it is still going to be almost useless if you have 2FA.
I will subscribe to your channel. Your content is really good almost similar to mine.
Thanks for the feedback! The idea with email hygiene is not just to keep your email accounts safe. Its about minimizing the number of online accounts that may be in risk of a compromise due to some sporadic breach of my email address in the future. By compartmentalizing and using unique email addresses for banking, shopping, social media and personal email accounts, I reduce the chances for bad actors laying eyes on those online accounts. By using one email account for all those important accounts, I put them at risk too.
@@fourzerothree If email is breached, doesn't mean password is breached. However if password is breached doesn't mean account is breached if 2FA is enabled. I think that's just the bottom line
Of course, I understand that. What I meant was this...
- I created this video, keeping in mind that users still make the mistake of resuing passwords.
- If example.com is compromised and credentials are dumped in public, you have your email address and passwords exposed.
- even assuming only your email address is exposed, bad actors may try to use exposed email addresses with some common online accounts users may register to, like social media or shopping.
- they may try password spraying/credential stuffing on common online web apps.
- given you make a mistake of reusing only one email address and make the fatal mistake of reusing passwords, your other online accounts may be in risk too.
- not all web apps give you the option of 2fa.
- even if important web apps like social media or shopping apps use 2 fa, many users don't activate them.
The idea behind the video is to give users an additional strategy of online privacy and safety. It is obvious that the use of strong passwords and 2fa may be enough, but adding a layer of complexity nonethless, makes it a lot more difficult for bad actors.
You have to take into consideration practices of bad online hygiene.
For example, many years ago I used to have 2 fa activated for email but not for other online accounts. I know many friends and colleagues who still do this. And they use the same password for email and other accounts, even today.
@@fourzerothree 100%👍👌
What email adress would you use for phone registration since its google configured?
I wonder the same 🤔
I have been using this technique since 2015 but the fact that using google as service to create email account creates that many google account suite and its really hectic use them under one device. The sync and the spread information across all these accounts really is an anxiety trigger.
Use burner email addresses. That way you don't have to worry.
Do you know for which categories I should only use encrypted email providers and when unencrypted ones? App logins for example don't need an encrypted email provider because the corresponding accounts should not be connected to my identity anyway
Any strategy is subject to your level of paranoia😂 im dying
Isn't it? 😛
Why can't I just have several Gmail accounts?
How many do you mean, "several"? Is 5 a good number? You also may have option of using a different service/different company.
Algorithm.