How To Write An RFI In Construction

RFIs can be really helpful for effectively managing a project and maintaining clarity with everyone involved but don't let yourself get too carried away! Learn all about how to write an RFI in construction without making it a source of delay or conflict in this video!
Here is the checklist we promised: www.canva.com/design/DAF6QCfa...
Here's a checklist based on the tips provided in the video on how to write an RFI in construction:
1. Maintain Clarity
Clearly state the information you're looking for.
Use straightforward language to avoid confusion.
2. Include Context
Shape the context for the recipient.
Provide project details and context to help understanding.
3. Use The Standardized Format
Follow the standardized format and templates in your company.
Keep formatting consistent for predictability.
4. Be Specific
Clearly identify what you want and need.
Avoid vague or ambiguous language.
5. Include Additional Documents, Drawings & Sketches
Reference drawings, specifications, or attach sketches.
Ensure recipients know where to reference for context.
6. Prioritize Urgency
Indicate if the RFI is time-sensitive.
List deadlines and avoid batching urgent requests.
7. Organize Requests Logically
Structure the RFI logically with an introduction, body, and conclusion.
Provide multiple options if possible.
8. Use A Formal Tone
Keep the tone professional and positive.
Avoid accusations or unprofessional language.
9. Identify Responsible Parties
Clearly state who is expected to answer the question.
Include contact details for follow-up if needed.
10. Track & Reference
Assign a unique identifier to each RFI.
Reference previous communication for easy access.
11. Review For Accuracy
Have another engineer or manager review critical RFIs.
Double-check for completeness from the recipient's perspective.
12. Consider The Impacts
Clearly communicate impacts, especially if it involves additional costs or schedule extensions.
Notify the owner and designers separately if necessary.
13. Request Alternatives If Necessary
Provide suggestions and alternatives.
Encourage collaboration and problem-solving.
14. Acknowledge Receipt
Confirm receipt and acceptance of the RFI.
15. Follow Up
Track RFIs, especially those impacting work.
Communicate deadlines and progress in meetings.
Remember to adapt this checklist to your specific needs and project requirements.
Watch And Enjoy!
Jason Schroeder
Key Moments In This Episode
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00:00 Intro & Summary
00:35 Tips For Writing RFIs: Maintain Clarity
01:09 Tips For Writing RFIs: Include Context
01:47 Tips For Writing RFIs: Use The Standardized Format
02:12 Tips For Writing RFIs: Be Specific
03:34 Tips For Writing RFIs: Include Additional Documents, Drawings & Sketches
03:55 Tips For Writing RFIs: Prioritize Urgency
05:20 Tips For Writing RFIs: Organize Requests Logically
05:39 Tips For Writing RFIs: Use A Formal Tone
05:51 Tips For Writing RFIs: Identify Responsible Parties
06:04 Tips For Writing RFIs: Track & Reference
06:29 Tips For Writing RFIs: Review For Accuracy
06:59 Tips For Writing RFIs: Consider The Impacts
07:23 Tips For Writing RFIs: Request Alternatives If Necessary
07:45 Tips For Writing RFIs: Acknowledge Receipt
07:53 Tips For Writing RFIs: Follow Up
08:15 Important Reminders About RFIs In Construction
10:38 Learn More With These Resources
What To Watch Next
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What Is A Change Order In Project Management?​
• What Is A Change Order...
Resources
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Check out our website for more info:
www.elevateconstructionist.com/
Access resources to elevate your operations:
www.elevateconstructionist.co...
Listen to the Elevate Construction podcast:
www.elevateconstructionist.co...
Check out our training programs and certifications:
www.elevateconstructionist.co...
Subscribe to my UA-cam channel:
/ @jasonwilliamschroeder
Learn More About Jason
========================
Jason Schroeder is the founder and COO of Elevate Construction IST, a company focused on elevating construction by providing valuable insights, effective solutions, and high-quality training. With his extensive experience in the construction industry, he created the Field Engineer Boot Camp and Superintendent Boot Camp, immersive training courses designed to produce high-performing leaders who can lead their teams in the right direction. Through Elevate Construction IST, he aims to scale his training programs throughout the nation to help more construction companies elevate their operations to the next level.
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Nate Woodbury - UA-cam Producer
/ natewoodbury
#Construction
#ProjectDevelopment
#ProjectManagement

[@imsefa45]

Another great informative video. Thanks Jason!

[@juanherrejon8528]

Thank for this video and helpful information, much appreciated 🙌🏽, you just got one more subscriber 🤙🏼

[@jasonwilliamschroeder]

Thank you so much. I’m stoked to be with you.

[@stochastic42]

And Whence the great electrician came down from the mountaintop (roof) he spoketh to me thus. "Visions have I had of a wayward circuit whose power remaineth active when their switch be off". Thus I asketh you please check the as-builts and confirmeth the circuit labels are up to date. -Jason's first RFI

[@markdemeo1955]

Thank you J Money

[@jasonwilliamschroeder]

Love you. Absolutely

[@brianmurphy9606]

Nice presentation

[@jevonmarsh3762]

Checklist coming soon 😢

[@bvausch1]

RFIs can save us money and schedule

[@luispenaloza1602]

Hey Jason these are very helpful. Wanted to ask if you have a video on submittals?

[@jasonwilliamschroeder]

We have it coming out Tuesday actually. So funny that we already have one coming out.

[@user-wy6xn3mb2b]

Lot of talk but not a single sample.