This hits close to home for me. I have a lot of project and subprojects in my todoist hierarchy (and in Evernote and Outlook). I spend a great deal of time sorting things into these subprojects. Going to keep my structure shallower so there are less buckets to choose from as I sort items so it does not feel so cumbersome.
... ... so purge/prune "Drafts" and access directly Evernote : )))) KISS is always a good idea... ... Great stuff. Working on a "normal" major project with the role of managing the full testing and commissioning and handover to operations of a "complex" building, we write this up in a PERT like network diagram. For convenience, we had massaged it a little bit to fit on 50 odd A3 sheets. BUT the senior project manager was a well know "must-have-every-thing-in-place" for the first issue. So we had also done "a" network of "three" boxes... ... start project, do project and finish project, which was the "single" sheet of A3 sitting upside down waiting for our consultancy meeting to start - but with several copies - so it looked a bit more than one sheet... ... he took the joke very well as the 3 or 4 copies of the +50 full fie with details were on my lap under the table, and we worked together many times after that too : ))) [Note - in total it was a three year construction program with 60 odd direct contracts and another 100-ish suppliers, all of which had some input to the "finish and completion" of the building and its operation. Also - just to add to the complication is was an industrial building, commercial office space and a place of public entertainment - and - in the City of Westminster.] So a few thousand tasks to be sequenced.
I would have thought with a project that size, and with that many people responsible for the many different parts of the project there would be specialised project management software. Something like a standard, buy from an app store app, is not likely to work very well with something like that.
I use Tiago Forte's PARA as a rough structure, but after that the OneNote is basically a section (=Evernote notebook) for a topic and stuff that belongs there gets slapped there. If there's more hierarchy that's needed (say, I have a crapton of notes on psychology in my commonplace -> Make a psychology section group (=notebook stack in Evernote), topic sections under it, slap pages under specific topics. But always keep a "misc psychology" section in the group so anything that doesn't clearly belong under the specific topic goes under the simple Psychology heading anyway. Let order grow as it's needed, don't make it beforehand. The whole point of digital notetakers is that they're easier to reorganize than paper ones. Basically, this: ryanholiday.net/how-and-why-to-keep-a-commonplace-book/
The key is that whatever organisation system you use, it must work for you. For me, the simpler the better. I'm experimenting with a new system at the moment. If it works as I hope I will reveal it soon.
@@Carl_Pullein I agree, unnecessary complication is just that. Mine probably sounds more complicated than it really is. It really is just "topic" and that's more or less it.
Love the video working on keeping my TODOIST simple, but wondering if there is a way to highlight multiple task so give them the same tag for example listing several work TO DO and then go back and mark them with WORK tag all at once? If that makes sense ?
Okay, this is something I am struggling with. It seems Todoist have taken away the ability to select multiple tasks and add tags or move the tasks. I need to find out what they have done.
Love this theme you have got into Carl. Compelling and empowering viewing. Thank you.
You're very welcome, Steve.
Always great info. Thanks for sharing.
Thanks Again Carl!
You're very welcome, Bas.
Once again, thanks Carl for your clear and concise advice. A lifeline thrown to a drowning man!
You're very welcome, John. Glad to be of help.
This hits close to home for me. I have a lot of project and subprojects in my todoist hierarchy (and in Evernote and Outlook). I spend a great deal of time sorting things into these subprojects. Going to keep my structure shallower so there are less buckets to choose from as I sort items so it does not feel so cumbersome.
I've been there. You'll find it much easier with a less hierarchical structure.
... ... so purge/prune "Drafts" and access directly Evernote : )))) KISS is always a good idea... ...
Great stuff. Working on a "normal" major project with the role of managing the full testing and commissioning and handover to operations of a "complex" building, we write this up in a PERT like network diagram. For convenience, we had massaged it a little bit to fit on 50 odd A3 sheets. BUT the senior project manager was a well know "must-have-every-thing-in-place" for the first issue. So we had also done "a" network of "three" boxes... ... start project, do project and finish project, which was the "single" sheet of A3 sitting upside down waiting for our consultancy meeting to start - but with several copies - so it looked a bit more than one sheet... ... he took the joke very well as the 3 or 4 copies of the +50 full fie with details were on my lap under the table, and we worked together many times after that too : )))
[Note - in total it was a three year construction program with 60 odd direct contracts and another 100-ish suppliers, all of which had some input to the "finish and completion" of the building and its operation. Also - just to add to the complication is was an industrial building, commercial office space and a place of public entertainment - and - in the City of Westminster.] So a few thousand tasks to be sequenced.
I would have thought with a project that size, and with that many people responsible for the many different parts of the project there would be specialised project management software. Something like a standard, buy from an app store app, is not likely to work very well with something like that.
I use Tiago Forte's PARA as a rough structure, but after that the OneNote is basically a section (=Evernote notebook) for a topic and stuff that belongs there gets slapped there. If there's more hierarchy that's needed (say, I have a crapton of notes on psychology in my commonplace -> Make a psychology section group (=notebook stack in Evernote), topic sections under it, slap pages under specific topics. But always keep a "misc psychology" section in the group so anything that doesn't clearly belong under the specific topic goes under the simple Psychology heading anyway. Let order grow as it's needed, don't make it beforehand. The whole point of digital notetakers is that they're easier to reorganize than paper ones.
Basically, this: ryanholiday.net/how-and-why-to-keep-a-commonplace-book/
The key is that whatever organisation system you use, it must work for you. For me, the simpler the better. I'm experimenting with a new system at the moment. If it works as I hope I will reveal it soon.
@@Carl_Pullein I agree, unnecessary complication is just that. Mine probably sounds more complicated than it really is. It really is just "topic" and that's more or less it.
Love the video working on keeping my TODOIST simple, but wondering if there is a way to highlight multiple task so give them the same tag for example listing several work TO DO and then go back and mark them with WORK tag all at once? If that makes sense ?
Okay, this is something I am struggling with. It seems Todoist have taken away the ability to select multiple tasks and add tags or move the tasks. I need to find out what they have done.
Okay got, Erik. Here's everything need:
todoist.com/help/articles/select-and-manage-multiple-tasks
@@Carl_Pullein wow your too good !!! thank you