Microsoft Outlook on Mac - Top Tips for a Productive Workflow

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  • Опубліковано 14 січ 2025

КОМЕНТАРІ • 38

  • @kulraajsharma3818
    @kulraajsharma3818 4 дні тому

    Great work Jonathan, I dont see no1 is taking that deep like you

  • @altruologist
    @altruologist 3 місяці тому +7

    I think this tutorial may be the magic bullet to dig me out of a 'productivity mess'. Thanks for being so thorough and delivering at a great pace. Well done. 😀

  • @gregheffernan1078
    @gregheffernan1078 2 місяці тому

    This is exactly what I needed! Your workflow to get items out of the inbox is ideal for me. Thank you so much. Great stuff!

  • @dieagain6171
    @dieagain6171 3 місяці тому +3

    Thanks for this! Will definitely implement these tips as I’m really struggling with staying on top of things. Collaboration with others outside of my organization is also a challenge, but I’m not sure if that’s a MS on Mac issue or me just not knowing how to properly set up things for collaboration with external users. I get paralyzed by trying to figure out the best method for staying on top of things between what can be done in Outlook vs To Do vs Teams vs Loop. I will definitely try out these tips - biggest change will be to not have my Outlook open all day. I need to turn off my notifications on my phone / watch / iPad as well. Now I’ll just need to remember to schedule email processing time. Thanks again, great video.

    • @dieagain6171
      @dieagain6171 3 місяці тому +1

      Jonathan, if I've categorized an email as 'Next Actions', flag & archive it, then customize its name and due date in To Do, but then realize I should delegate it to someone else on my team, what's the best practice for assigning that task? I don't see where I can easily assign it to a team member with a due date right from To Do. Is that possible?

  • @jakobkrogh805
    @jakobkrogh805 3 місяці тому +1

    Thank you for a great video. I use almost the same system as you - it works really well 😀I have placed the four categories in favorites on the left side of Outlook. This way, I have quick access to my categories. For me, it works faster than searching for each category every time.

    • @MelissamortonUk
      @MelissamortonUk 3 місяці тому

      @jakob - how do you do that - categories in favourites? sounds like a good idea.

  • @I.AM.W1LL
    @I.AM.W1LL Місяць тому +1

    Great tips - one thing you could do rather than having that manual search at the top in your review, just set up the search and then SAVE it, you can then access that search with all of its criteria from the left hand panel under Saved Searches

  • @kathrynpurcell7065
    @kathrynpurcell7065 3 місяці тому +3

    Another great video Jonathan! Thanks.

  • @billythekid7937
    @billythekid7937 3 місяці тому

    Thank you !!!

  • @BIMVenturesLLC
    @BIMVenturesLLC 17 днів тому

    Thanks for the video. However, how can I add properties to folders (i.e. specific words)?

  • @socialwill
    @socialwill 3 місяці тому +1

    Two recommendations: One would be to turn OFF Sender Image under the settings. This will remove the colored icon next to the email. It just takes up space, and unless you are in an Exchange org it will usually just be letters and random colors. The second is to make sure you set the default email client in macOS to Outlook from Mail, unless you use Mail. You have to open the Apple Mail client and change the default mail client from Preferences.

  • @godopista
    @godopista 3 місяці тому +1

    if you BCC yourself in sent emails (as taken from the official GTD guide, by the way ...) you do not need to move anything manually, just set the rule, so that it categorises the incoming email "waiting for..." and move it where you want.

  • @Maizeak
    @Maizeak 2 місяці тому

    Thank you! Now that im set up I wanted to add a add on to generate a link to add to my task manager as I don't use To Do - Do you have experience getting an. error message when trying to install outlook add ins on a MacBook?

  • @Spartan_82
    @Spartan_82 Місяць тому

    Can you make a tip video on how to properly handle .pst files imported from a Windows machine to a Macbook? Thanks

  • @eduitguy9016
    @eduitguy9016 3 місяці тому +1

    I'm Dave and I do use a Mac!

    • @bearded365guy
      @bearded365guy  3 місяці тому +1

      @@eduitguy9016 I just knew there would be a Dave somewhere who used a Mac!

    • @eduitguy9016
      @eduitguy9016 3 місяці тому

      @@bearded365guy haha! I’m a 365 Admin and been a Mac user for years. In Intel Mac days it was my go to since it was the only hardware I could legally test all OS on.

  • @akyblue
    @akyblue 3 місяці тому

    Great presentation. I used mac for work and i am rrally enjoying it. Thank you 😊

  • @sandypointetravel1317
    @sandypointetravel1317 2 місяці тому +1

    How do I get Outlook in Mac not to hyper link to Safari but Chrome when I open a attachment. I have it set in my computer for Chrome but Outlook has a setting too. I found it on my work PC but for Mac, I cannot find this setting in Outlook.

  • @NickSnaith-e5q
    @NickSnaith-e5q 2 місяці тому

    Is there a way to get multiple email addresses to use the one same MS To do when flagging?

    • @bearded365guy
      @bearded365guy  2 місяці тому

      @@NickSnaith-e5q I don’t think there is…

  • @drbo68
    @drbo68 8 днів тому

    How can you view all emails in a selected category, and how do you show categories as favorite in the left menu on a mac? It work on windows and webversion, but cant find it on the mac app ...

    • @bearded365guy
      @bearded365guy  6 днів тому

      @@drbo68 Update to follow because….I am now using a Mac as my main laptop 😂

  • @stevendrowe
    @stevendrowe 2 місяці тому +2

    This version of Outlook is a huge step backwards due to the lack of rules for IMAP accounts which even free programs like Thunderbird can handle with ease. Also, categories are gone. New Outlook is easy on the eyes but some basic functionality is not there. Microsoft have been working 3+ years of this Mac version of Outlook and not much progress has been made, too bad.

  • @Freddypuerta99
    @Freddypuerta99 2 місяці тому

    how to clean up emails? something like Clean old items option in Outlook for Windows.

  • @edysys11
    @edysys11 Місяць тому

    How to recall email outlook on mac?

  • @MrMgd33
    @MrMgd33 3 місяці тому

    Wonderful video and really helped me think how I can utilize Outlook in a much more productive way. THANK YOU and can't wait to get to inbox zero!

  • @liamwilson847
    @liamwilson847 2 місяці тому

    Why can't I see my categories in my favourites like I can on windows?

  • @DerekJacobs-q1v
    @DerekJacobs-q1v 2 місяці тому

    Replying to email it does not work

  • @PeterSoeth
    @PeterSoeth 3 місяці тому

    I have tried and tried to use outlook on the Mac and it is just not workable. First of all, when you delete or archive an email, it only opens the next email down on the list. It never moves up. The shortcuts are just weird. And the Calendar displays things that just don’t make sense. The online version of Outlook is so much better, feature rich, the shortcuts are easier and it is a lot easier to attach documents. Thanks for the video but the Outlook app for the Mac needs a lot of work.