The Ultimate Notion Task Manager Build | Start Getting Things Done in Notion
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- Опубліковано 27 лип 2024
- Welcome to Part 1 of my complete Notion tutorial to build the ultimate Notion task manager! You'll create a powerful Tasks & Project Manager to start getting things done in Notion; from a weekly review to sub tasks & project pages. 🔔 Sign up to my Notion From Scratch Training email list HERE ➜ www.bettercreating.com/notion... for more: build-along & learn Notion fundamentals as you go!
🖥️ Download My Notion Templates: bettercreating.com/downloads
🔔 Get My Prompted Goal Setting & Yearly Review Template: The 1st 100 people get 50% off: Download on Gumroad HERE: tinyurl.com/42xv7528 (Just follow this tutorial & integrate it into this build! Thanks for supporting me to make these videos 😊)
🎬 WATCH FIRST:
This Notion training series will help you build A complete Notion setup through step-by-step build tutorials so you can master Notion fundamentals from - databases to formulas, and join the digital second brain revolution! See the other videos here: • Notion From Scratch Bu...
🎬 WATCH NEXT:
My Guide to Using This System - Tasks & Projects In Notion: • Better Task Management...
Do you Need A Second Brain? Using Notion To Organise Your Life: • Should You Be Using No...
➜ FOLLOW ME
📨 Sign up to my occasional newsletter on productivity & creative life: bettercreating.com
📸 Instagram - / bettercreating
🐦 Twitter - / bettercreating1
🌍 www.bettercreating.com
💻 MY FAVOURITE TOOLS:
Notion: affiliate.notion.so/bettercre...
Shortform: shortform.com/bettercreating
Orbitkey Desk Gear & EDC: (BETTER10 for 10%) www.orbitkey.com/?rfsn=684926...
🔎 MENTIONED LINKS:
Getting Things Done by David Allen | US: www.amazon.com/dp/0349408947/... | UK: www.amazon.co.uk/dp/034940894...
The One Thing by Gary Keller & Jay Papasan | US: www.amazon.com/dp/B00FPVS4VQ/... | UK: www.amazon.co.uk/dp/B00FPVS4V...
🎥 VIDEO CHAPTERS:
00:00 How To Organise You Life In Notion
00:19 My Notion Task Manager Build Guide
01:36 The Notion From Scratch Series
02:12 Notion Task Manager Build Overview: Videos 1-4
05:00 THE BUILD PART 1: Your Notion Home Page & The Tasks Database
13:06 Default New Task Template Pages (Main/Sub Tasks In Notion)
15:02 Notion Projects Database & Weekly Review Formulas
19:10 Create Your Notion Projects Dashboard
21:18 Create A new Project Notion Template Page
22:59 Filter Project Views In Notion
23:41 Create Your Task Inbox & Home Page Setup: Quick Capture In Notion
👋 BETTER CREATING
Hi, I'm Simon and I'm collecting great ideas, tools and tech to help you live your best productive and creative life: On this channel you'll find all things Notion, well designed productive tech, & great ideas on business & self development. Other than doing this, I work as a freelance creative in theatre and film and love motorcycles, coffee and minimalist design.
#Notion #taskmanagement #BetterCreating
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Hi pals. It's here! The video so many of you have been asking for! A complete Notion tutorial to build my ultimate Notion task manager! Everything from a weekly review to sub tasks & project pages will be covered over 4 videos here, and via download! Happy building! 🔔For more make sure to sign up to my Notion From Scratch Training email list HERE ➜ www.bettercreating.com/notion-from-scratch
Simon, I thought that I’d signed up for the emailed trainings, but so far, I don’t think I’ve been receiving the emails. When I attempted to join the training community again just now, I received an error message (page not found). Would you kindly guide me to the appropriate info? I’ve got your full 2.0 download (I think perhaps there’s an upgrade to that, that I also need directions to, please). Thanks much for your help! :-)
I'm loving this entire series, which I stumbled on two weeks ago. This past week I built out everything you've covered in the series before, and I've started migrating all of my "stuff" from Evernote and Trello, because Notion handles it all so much better and in one spot. Your Formulas and Views tips for automations are the key. I've dabbled with notion for a few years on some collaborative projects with colleagues at my day job university, but was never sold on Notion (the way my colleagues use Notion is very limited and something I can easily do elsewhere) until I stumbled on your UA-cam channel and excellent video tutorials. I'm a professional educator in all three of my jobs, specializing in online education, and I'm really loving the quality, planning, and organization of your video instruction.
Man, after using Notion for more than 1 year and trying to understand that related database thing, finally I got it! Thank you very much. Appreciate it a lot 🥳
Thank-you so much. You probably just saved me a month of "Figuring Out" and you think like I do. I can't wait to start using this!
Many thanks for your clear and easy to follow video. I've been following the steps as you have described and it's looking good. I Really enjoy building these Notion projects. Looking forward to some more.
for everyone struggling - this is the current formular for Next Review Date : dateAdd(prop("Last Review"), prop("Review Frequency"), "days")
Many thanks.
thanks. formula is not working. Get this error: Function dateAdd expects 3 arguments, but only 2 were provided. [0,11] End of input expected. [218,219]-
On Android, seems you select the field from a list, so no prop("... anymore.
@@user-ju4cj5kn1rmaybe forgot to add "date" as third parameter?
Thanks for starting this series! I'm still new to this and trying to learn it all is a bit difficult so having you run a full tutorial for it is very much appreciated!
No worries! Great to have you here and hope it keeps being useful :)
WOW! I Spent the last hours watching your channel and dipping my toe into notion! Thank you so much for your work: it was professionel and easy to understand at the same time (though I stopped and did rewind the video several times) I can't wait for the next video!
Ah thank you - so great to read! Welcome to the BC Community! Make sure you check out the other playlists too for productivity ideas and thinking that really make all this work. :)
Best Notion content online. Period. Good work Mate👍🏼
Thanks so much pal - I’ll take it!Thanks for watching and please help spread the word!
WOW! System is Bomb)) Simon, thank you for your lessons
Fantastic series. I'm learning how to use Notion and I'm glad I found your videos. Keep up the good work! All the best!
Glad you like them!
Super Handy - Such a benefit to follow along as it really underpins the learning to how and why things work in Notion. Thanks for the deep dive
You're very welcome!
Wow! Amazing video. It sounds quite complex but I think I get the point. I will try it, though. Thanks for sharing your Notion knowledge with us 😚🙏🏻
Thanks for watching! Hope you enjoy the build. :) watch the first video in the series for a tour of the template we are building. :)
Holy shit. I need that! I have quite heavy ADHS (im a hunter, NOT the best calculating and steady farmer). Even more do I need that system. Many thanks. For that kind of work I find it makes sence to go to work to earn money. Your work is worthwhile.
ah amazing - thanks for the comments and for watching - more of this series is coming out in a few weeks! :)
Thank you very much. this series helped me a lot
Glad to hear it!
I have noticed, your eyes are lighting, when you explaining new topic. This means you have a power to achieving a great things!
Wow, thank you
Wow great!
Excellent functionality and instruction.
Thanks so much! :)
This is AMAZING. I've spent much of the day setting this up based on your tutorials. Thank you! The formulas window appears to have changed since you created the video and the directions don't work for me. Is there any chance you could share how to do it with the new formula window format? Thank you!
Im having the same problem
On Android out seems you select a property directly in a dropdown instead of writing prop(...
Amazing !
Thanks! :)
I've said it before on your videos (and no doubt will say again) but awwww kitty... Possibly more important though (?) thanks for this, I love building along with you always makes things easier down the line when I know the mechanics of how it is created.
I waited all week to dedicate today to learning Notion and organizing my business specifically with this video
Love it! Thanks for watching and I hope the series is living up to expectations :)
I've been using Notion for 3 years now and have always been updating it little by little and watching your videos these last couple of days have been super inspiring. I'm taking the exact functions and features that I needed, so a BIG thank you to you.
I've just a question on the 'This Week (Analog)' and 'This Week (Do Date)'. Not entirely sure what the difference is and when yo use which. Do you think you could explain it a bit more in depth?
Again, thanks so much for your time and effort that goes on behind the scenes. Hoping to be able to support you financially one day as well :') Until then, I'll be working hard using your Notion skills to earn that money to support you haha :')
Thank you for such a lovely comment! Yeah basically the by date view filters by a calendar view, the other just drops tasks into a dateless Board view for the week using tags. Some people prefer to keep it simple. I personally only use the date / calendar version - really I’m adding options for different people’s tastes. You can see more about the ‘analog’ version here if helpful: ua-cam.com/video/D8lT675uhiQ/v-deo.html
Followed your tutorial, Notion has changed a lot so found it a bit difficult at times - but even at the end of it, I went back to ClickUp.
No fucking around, does everything I want.
Hey! I just started this episode and I'm fascinated and impressed at the same time. Many possibilities and a lot to learn. The only thing I couldn't understand: how do you add emojis to titles? And, most importantly, which video should I start with?
Argh! I thought I finally found a deep-dive practical tutorial, only to find that only parts 1 and 2 have been released, after two and a half months! Will we soon, or ever, see the next two? Soon? Please? :-)
Yes - when I found Notion were soon to release recurring database templates and sub-items after I started making parts 3&4 I had to wait for those to be released or it would have immediately been redundant! Will fit these back into the schedule now that the new features are live on Notion :)
Loved this! Filtered tasks on the dashboard is a game changer. For some reason it doesn’t seem to work on mobile though on iOS? I can’t add a new task - the whole idea for me was to add tasks when they came up with the devices I have on hand at the time which is largely my phone
Loved this! I originally went with August Bradley's structure but found it was lacking the aesthetic part of it. I feel like combining parts of his structure and your look will help me complete my Notion workspace. I'm wondering how you designed this?
Great stuff! Yes - design wise I’m working on a set of icons and covers to take it further and exploring ways to use the features in pleasing layouts. Design was just to keep things vivid but simplistic. :)
Amazing video! I've been following you and many other notion nerds for a long time and my system was becoming a mix and match which was great at first but quickly became to cluttered and messy and difficult to use. This has really helped me strip back to basics!
I was wondering though, how do you "process" a task that doesn't associate to a project as such, in my work & life I've got many weekly tasks that require doing, but don't related to a current running project, what would be your suggestion here?
Great to read and have you in the community! I put tasks into the inbox each day and then either do it if can be done in under 2mins, defer it by adding to a project (I would just great a simple ‘project’ that can filter it into the system: E.g. ‘weekly business!’ - whatever works for you. Eg. Could have personal, work, life admin, finances. Etc. Keep it simple and in your own language. Hope that helps! :) Have a read of Getting Things Done too: it’s useful - old but a classic and a good in point. Cheers
how do we access video 3 and 4 that you mention to go to gum road to access? i don't see a link?
This is great and I love your tutorial! I'm getting an error message on the formula: Function dateAdd expects 3 arguments, but only 2 were provided. [0,11] End of input expected. [218,219] -- do you know what I did wrong? Has Notion changed the way formulas are entered? You don't seem to need a prop("property name") anymore.
2:39 Important Stuff...I gottch u 😂
Love that cat.
In the videos in this Build series, you advise us to tell you in the Comments about additional features we'd like to see covered in this series. I'd like to hear your thoughts and hopeful recommendations for how to handle parent/child projects (or main and sub projects) and work those into the review dashboard. I face this situation often. For example: a parent-level project for Conference XYZ 2023 in which I am presenting several lectures. So I have tasks associated with that parent-level project (speaking contract, submitting promotional media materials, payment, etc.), but I need to set up sub-projects for each individual presentation. I want to somehow be able to in my Weekly Review monitor my progress status for that parent-level project, yet also do the same for each associated child project. Thanks.
Hi Simon, Need your help for configuring my daily/weeks tasks done for the day view.
The thing is I like to have to a weekly view where I have to see the task I have done. Here I can do a single task for multiple days. Lets say I have a small project which has 1 month to complete. I may have worked on it on multiple days [not continuously]. Assuming I've worked on it on 5,7,10,15 days of the month. I need to have Monthly view to show the same task on those days.
I trying to find a property which accepts Multi days as input so that I can track on which days of the month i have worked on it. Expecting your reply. Thanks in advance !
I want to see how you connect your expenses to projects and tasks
Simon - perfect. I've looked at nearly every Notion site out there - Marie, August to name probably the two heavy hitters - and this is without doubt very well executed. I don't think people fundamentally realise how hard it is to construct a learning plan that is at the base of it, simple and intuitive.
Would it be fair to assume that you have dispensed with apps like Apple Reminders, Apple Notes? If you have not, how do you wind these into your work flow? I've heard that one of the issues with Notion is working offline? If I have this wrong, then please tell me. Look forward to hearing from you.
Thanks my friend! Really pleased you find this valuable! - years of leading theatre workshops have helped I hope! :) yes - dispensed with apple reminder and Notes. Todoist can be better actually and I believe you can connect to Notion with the API if you want. But overall - yes - I find it fine with no offline mode - but it’s the main concern for - here’s hoping it’s high on the list from Notion HQ in future Dev! Cheers
Love the videos! I have been looking to figure this out but I have a question... how do you get the borders around the columns and sections?
Thanks! They are / call-outs - made to default background, and then dropping elements inside from there. :)
@@BetterCreating Thank you!
Hi Simon....i am new to Notion and watched lot of your past videos. Want to get started with "a complete notion" template. Recently you updated the simplified version template and i read in comments of that video that you will be updating the productive notion and complete notion templates soon. So my query is - should i wait for the new notion template to be released (complete version) and also, i want to start planing for 2023 rather setting any goal for 2022. So do you create a new dashboard each year and if yes, how do you roll forward the projects, tasks and habits to set the templates for the new year. Pardon if my questions sounds strange as i am just getting started with notion. Thanks.
Hi Rahul - answered on your other post of this comment :)
Where can i copy the template? The link is not working
When we have the related goal show up in the projects dash board is there a way to include text (like the word GOAL: in front of it) using concat formulas or some other way?
Yes possibly you could create a report formula column and use concat to add it: but might need to draw formatted text from the relation column too. Have an explore - I’m not sure yet. :)
I can't seem to put an icon in the heading . I also cant qacces the edit menu. Is that purely for apple?
The only way to put an icon in a heading on a Notion page is to either use a fallout block or use an @ mention to another page. If you mean in a database tab - go to edit the property title and select it next to the title. Hope that helps. If you want to add an emoji - you need to find your emoji menu on PC - I think it’s ‘ctrl .’ Hope that does it.
TTTHHHHHHAAAAANNNNNNKKKK YOU
What mouse are you using in the video?
It’s the Microsoft arc 2 - great file flat travel mouse that I actually love using at the desk. :)
Hi, the link to buy is not working. Can you please fix it? Thanks
It’s definitely working from my end and others have been downloading - if you are having issues with accessing the Download on Gumroad you can also connect with them at support@gumroad.com. Thanks :)
Great Video but I got lost at the end with all the relations. Not sure I understand the reasoning for the inbox etc. Watched several times but still don’t get these last steps. I did add the project relation which is nice. None of my covers show on the dashboard. Can’t figure out what setting I’m missing. Mine are just blank pages
Thanks. The inbox is great for quickly having everything in one place to add things through the day when you have more databases together in the linked view (notes, links, tasks, habits etc). For the view I think You need to go to the layout options for the view and change the view for the gallery to the cover image… if I understand you right. :)
Ps. You’ll need to make the columns in that gallery visible based on what you want to see
Nice video as always. I have a question though: how do u get to use your Apple Pencil on notion? Mine doesn’t work on notion at all…maybe I’m doing something wrong?
You have so many videos and it's impossible to figure out where to start. I wanted to follow this series but it's unclear what to watch for the prerequisite.
Hi there - all videos for this series are set in order on the Notion From Scratch Playlist on my channel.
@@BetterCreating awesome thanks very much!
please someone help me with new formula
Is notion better than Todoist?
I believe it is if you put a little time in to learn the basics - it can be a complete organisation system - todoist is a user friendly to do list manager. Many people link their Notion workspace to todoist too I believe. :)
Notion seems like the linux version of task managers. Over-complicated but you can set it up how you want to use it.
Even with your guide, Notion is far too overwhelming, when I can use applications like Hello Ivy that give me everytihng I want with little to no setup.
Definitely has a big first learning curve. Yes other tasks apps are easier to start with - but I love the connectivity of a Notion system to make links and connections from tasks to various other databases for notes, knowledge, clients, projects etc :)
@@BetterCreating Yes, that is definitely a big plus. I'm still learning notion, but using other things while I get used to it. Your series is quite helpful :)
hello im so happy to find your content, its much easier to follow than other creators. Im an absolute beginner, im just not sure where to find the video that you reference in the beginning where you started by creating the workspace page and Capture section with habits and goals. thanks. Edit: I found it. I think its this one. ua-cam.com/video/L96b-wSZW3U/v-deo.html