Power Apps Permissions: Give User Access
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- Опубліковано 20 лип 2024
- This is the beginning of a three-part series on Power Apps Permissions. This also includes Power Automate. In this video we are going to cover how to give access at three levels:
1) Power Platform Admin
2) Environment
3) App
The video walks you through creating two types of environments . One with database and one without and how that affects setting up the permissions. It also shows how using Azure Security Groups affects permissions. These two scenarios are similar to real-world examples where such environments do exist as companies mix and match their requirements or current situation.
**Important** It is important to note that in the second example, even though an environment with CDS is created, an app using standard connectors and not using a CDS entity can also be used and hence the users only need their regular Microsoft 365 Business or Enterprise license. However, if CDS or premium connector is used in an app then the users will need either a per user or per app plan.
Here are links to other permissions related videos:
Control Level Permissions using Office 365 Groups-
• Control level permissi...
Power Platform with Azure Privileged Identity Management-
• Power Platform with Az...
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DUDE! You are amazing. This was such a clear explanation. I was very confused why I couldn't assign permissions to M365 users, and it giving an error about the security group. This makes so much sense now! I'm also glad you talked about App permissions at the end. I didn't have a clue why people were showing up there, but not in my backend.
Hey Jon,
That's for the great compliment!
I'm so glad you said 'Star Wars thing', because when I read Luke Skywalker I had no idea who that was
Your welcome Rhys.
Hi Daniel, Great session, it’s cleared my user level access permissions doubts from environment Admin to App user level. Thanks.
Glad it helped!
I sincerely appreciate this practical demonstration. I love it.
Glad it was helpful!
Very important and also complicated to get head around, something like flow chart is very handy ☝️
Another VERY clear explanation.
Great work ,. thanks
Thanks V for the compliment.
Hello Daniel, Lovely video man...Helped me a lot in trouble shooting with user permissions...kudos.....
Your welcome, Silera
Hi Daniel.. Clearly explained..i had watched your other videos.. You are my HERO..
**AWW** Thanks Shaik!
Excellent. Really clear explanation.
Glad it was helpful!
Its very helpful.Thanks
Thanks for the compliment Shaik.
Great explanation Dan👍
Glad you liked it!
Well done Sir
Thanks
This is a great video, detailed explanation.
Can you also make a video of the Premium license for Power Platform?
Thanks for the compliment Arunima.
I'm still thinking about building a few short videos on this topic but haven't made any decisions yet.
Hi Daniel that's a really amazing session by you. I have one question can we perform the above role assignments using Powershell. Please create one video on that please. thank you.
Hi Rakesh,
Thanks for the compliment. I'll add your request to my to-blog list.
Thanks Daniel
Your welcome, Sundra
so to my understanding, this is how we can make sure that people in the organization that are everyday users (that we don't want them to have a power apps liscense) but still want them to be able to use and run a power app . but again without having to give them a power app license
Hi Abby,
The licenses is based on the data connectors that are used. If you are using standard connectors then the M365 Business or Enterprise licenses will work. However, if you start to use Common Data Service (CDS) or any of the premium connectors then the users will need either Per App or Per user plan.
I mentioned this in my video and in addition stated that the user doesn't really need access to the environment as long as the license is covered.
Very nice
Thanks
Hello Daniel, Thanks for this great series!
I have a question please, I have a CDS Environment which is controlled by a Security group. I have a PowerApp (created within a solution) within this environment that I want to share with the whole organization. Is this going to work without adding the everyone in the Environment Security group?
I gave it a test and the user can access the app except not being in the environment user list nor being a member of the environment security group?! Any Ideas will be helpful. Thanking you in advance!
Hey Alaa,
Your welcome.
Your test is a great solution for the end user. Double-check and confirm if they can perform the CRUD operation with the data. You might want to consider having an environment for such apps where everyone in the company is going to access.
You could remove the security group tied to that environment and that will allow users to access the environment. They still need access to the app(s).
@@DanielChristian19 I think I will continue the CURD testing as I cannot remove the security group for business requirements. Thanks for your help!
Can we give access to the app (with or without CDS) for guest users? Do they required to be added as Azure Ad User and assign at least E3 or E5 license as the rest of the company users?
Hi Ramesh,
Yes, for Guest users you have to add them to your Azure AD as guests and assign licenses. Here's the Microsoft Doc for that.
powerapps.microsoft.com/en-us/blog/share-canvas-apps-with-guests-in-your-organization/
hi daniel, great video, thanks. but I'm not sure if what you say at the beginning holds true - that people need a premium license to access a CDS environment? you proved the opposite towards the end with an app user, but I'm quite sure we can also have app makers on seeded license in a CDS environment?
Hi Gerhard,
Great question and I'll be happy to clear any confusions. In a nutshell, my statement does hold true.
You will need a premium license if you plan to:
1) Be an admin or maker in that environment
2) Make apps that use a premium connector. This also includes CDS entities.
In my demo, for the CDS environment I demonstrated how apps without CDS data source can be created in an environment that has the CDS data source turned on. This resembles several real world environment's.
Each company and their environments structure are unique and hence I provided both the scenarios. At the end it is the admins who mix and match what they see fit for their company.
Hope this helps!
@@DanielChristian19 again thanks for providing us your insights! I respectfully still think that I can have a seeded license maker in a CDS environment. I think I just tested that successfully in my demo tenant :) let's keep an eye on the topic, looking forward to your next videos!!
Gerhard,
I think we both are saying the same thing 😀. Yes, you can give the maker in a CDS environment a seeded i.e. a regular M365 license and that will work as long as you DO NOT USE CDS or any premium connector.
You say that if we are building the app on the back of CDS (or Dataverse) that we have to elevate permissions and that is another discussion elsewhere. Can you point me to that discussions/Video?
Hi Rebecca,
I haven't built a video on that topic. However, here is a link to a Microsoft Doc for Dataverse permissions docs.microsoft.com/en-us/power-platform/admin/database-security
How did you create this Contoso Sandbox for learning the Microsoft Products? Thanks.
My Microsoft MVP title allows me to create demo tenants using Microsoft Customer Digital Experiences (CDX).
If my everyday user given access to an app created using CDS or SQL connector, does the user require per user plan assigned despite providing access to CDS or SQL?
Hi Ramesh,
Yes, your everyday user will require per user or per app plan.
@@DanielChristian19 Hi Daniel, a quick question related to this point. Does the everyday user need to have both licenses in order to see the App with Premium Connectors "M365 Basic ($5) + Powerapps Per-App License (10$)" or can I give him just the Powerapps Per-App License?
Thanks for this Video, My app get stuck at a point displaying "Getting your data" So I cant share with any user. Why is this happening?
Hey Otan,
Check your data source and see if the users have access to it as well. Also check your edit forms to see if it's item and data source is setup correctly.
@@DanielChristian19 Thanks so much this video really helped me alot.