Creating Search Boxes in Power Apps
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- Опубліковано 8 лип 2024
- #PowerApps #Searching
When you're surfacing up data in a Power App you'll probably need a way to search through all of the items. In this video I walk through how to create a search box and use it to filter items in a gallery. I show two different ways to interact with the search box.
Concepts Covered in this video:
✅ Filter() Function
✅ StartsWith() Function
✅ Variables
✅ Formulas: IsBlank(), Conditional Visibility
When searching a gallery it's important to be mindful of delegation. I don't go into the details of delegation in this video so check out this article to learn more about delegation: aka.ms/april/powerapps-delega... - Наука та технологія
THANKS a lot! Using a variable as buffer, to avoid real-time reactions and delays... So simple, yet so elegant!
You're very welcome!
I know it's been years since you did this but I appreciate it. I added one small change to the cancel button, Set(searchQuery,"");Reset(txtSearchInput);SetFocus(txtSearchInput) this puts the cursor right back at the beginning of the text box so the user can begin typing again.
As a complete beginner, I find your videos really helpful April. I’m always amazed by you power apps ‘guru’s’ having the ability to create brilliant business solutions and then to post these on UA-cam so we can all learn. So grateful to you all.
Thanks Paul - glad my videos have been helpful! Let me know if you have any suggestions for future videos. Thanks for watching!
Thank You April, I'm just a couple minutes in and you've already been a great help. The world's a brighter place with you and Shane Young.
Thank you so much. So glad I can help, and I agree, Shane is amazing😀
+1, 100%
A little addition. If one navigates away from the page without clearing the search box, the search string characters remain in the search field. To get around this one can put in Reset(name of search field); before Navigate(destination) command...
April - this video is just an amazing practical example. You just made my PowerApp solution even more user acceptable. Keep up the good work.
So happy to hear - glad it was helpful!
Amazing. This video was so detailed and now my search function works the way I want.
Perfect!
The best and the most detail tutorial about power app search box . Thanks
Thank you, glad it was helpful!
Thank you for another very helpful video April!
You’re very welcome Teresa!
Thank you April! You're really April because you bring light :)
Thanks so much!
You did an amazing job with this video. Thank you.
Thank you!
nice and elegant tidbits, April to add a touch of difference, thanks! have watched it a few times over time...😊👏
Glad you enjoyed it! Thanks for watching :)
PERFECT! Thank you very much!
You're welcome, thanks for watching!
Excellent. Clear, concise and uses a real world scenario. I particularly liked the method for avoiding delegation by using "StartsWith". Thank you! One issue though is the gallery doesn't show any items unless I press the magnifying glass. There must be something Ive missed. How do I default the gallery to show all records on page load?
Superb tutorial. Works like a charm. Thankyou
I'm glad it worked out!
Very well explained, thank you.
Glad it was helpful!
LOVE the intro! And the content too obviously... nice start to a morning at 4:am!!
Thanks Steve! I really like that music too. Unfortunately I had several copy cats so I switched it up in my most recent videos so I could stay unique. I'm thinking I need to write my own intro music :)
@@AprilDunnam Well keep doing what you are doing and thank you for the response. I did however have a question, but not sure you can answer it. I did a search box after following your direction on selecting the gallery, then pointing the search box to that... Can't remember the specific error, but I was trying to search on a column that had solely numeric values and I THINK the ".Text" was not allowing it. I THINK because the values were numeric. Any comment/thoughts on that? Thanks in advance! Steve in Colorado...
Thank you. Great Tutorial
Glad it was helpful!
This is a great tutorial, I had to stop and scroll back many times to catch the actual function that you entered. It would be awesome if you'd show that two seconds longer before jumping to the next screen.
This is really great feedback. Unfortunately I can't change the videos that are already uploaded but I will make a conscious effort to slow down and keep the screen up for awhile when showing formulas :)
Thank you. This is really helpful. 🥰 looking forward to more of yr tutorial.
Glad it was helpful - thanks for watching!
This Video was very useful, Thank you for your efforts.
Glad it was helpful!
Really useful, thanks!
Glad to hear that!
Thank you , wonderful content
You are very welcome!
Thank you so much! I learned a lot from watching your videos.
I'm so glad!
Thanks a lot for your lesson
You are welcome!
Very clear and helpful video
Thank you Kim !
Thank you, April. Your presentations are very wonderful .Question: Wanting to set up the search functionality, when I added a Text label to do the exercise of adding search, the label is unmovable. That means, It can't be dragged to a place where I wanted to place. Because of that, I am unable to proceed. Can you suggest?
GREAT video - thank you. I have used your search function in an app I made. I have 2 search boxes that search for 2 different fields. However the gallery list it searches is blank unless I put in a "space" (space bar), and then backspace in the text box. When I type in a word, it functions the way it should. I have text in the "Placeholder". The DATA value is "" In the "OnChange" I have Set(SearchDesc,tbsearchDescInput.Value). What can I do to have the list display without having to put in a space and backspace it out? Thanks in advance!
Excelent! Tks!
You're welcome, thanks for watching!
Wonderful content - thanks
Thank you, glad I could help!
Hi April, found this very useful. Could you tell what to use instead of startswith function to return not only the items that start with the word input? Thanks
Hi April, great video! Thank you 👍
Thanks for watching!
@@AprilDunnam, you are welcome and looking forward to more great videos!
This is awesome
Thanks Abenet!
Thank you April this is a great video very easy to follow. I have a question I am very new to Power apps as in I am creating my first app. Is there a way to have one text search and then have a 2nd text search that searches on the results of the first search? Do you have a video on this? Thank you.
Thanks!
Thank you so much!!
this is very helpful
Glad it was helpful Sadik!
Thank you April for another fine video. Im building a canvas app that is pulling in data from multiple data sources. The key field is AppID and is common across the data sources. Can I seach across multiple data sources using what you are illustrating?
Thanks a lot and Nice explanation.Please give me more videos on power apps.
Thank you! I will definitely keep putting out more Power Apps videos
fantastic! I just started using PowerApps but found my search box was not behaving the way I wanted it to...your video addressed my issue! thanks for your wonderful instruction.
I just followed some other video tutorial that instructed me to create a Power App directly from a SharePoint list....how do I create a home page like the way you have?
Great video! Thank you for posting! Could you show how to launch the search result(s)? I mean when we click on the search result item, it will launch a URL linked to that item.
Hi April, another amazing video! Succinct and easy to follow.
Further reading your comment: Filter(YourList, StartsWith(Title, tbInput.Text) || StartsWith(Speaker, tbInput.Text) )
for searching speakers, how do I tweak this line so it also can search by the speaker's last name? Thanks in advance. :D
Can you do this with a person column? I am really struggling to use a combobox with an editable grid as there appears to be a glitch where duplicate rows get added. It works with a dropdown box but I need to be able to search for people’s names. Many thanks!
Hey April, thank you for this your videos are very helpful!
I have created a power app with this search function and filtering capability however I also want to filter the gallery list by only the current user so they are unable to see other peoples input. I have tried all the formulas I know but it shows an error.
This is the formula I have but I need to filter the files (in a sharepoint list) so that the current user can only see items where they are the 'requestor' field.
If(
FilterGallery.Selected.Value = "All",
Filter(
TravelRequests,
StartsWith(
Title,
SearchInput.Text
)
),
Filter(
TravelRequests,
StartsWith(
Title,
SearchInput.Text
) && Status.Value = FilterGallery.Selected.Value
)
)
I am stuck, can you please help? thanks!
This video was awesome! How about doing a search box that will search on all fields in the gallery, that would be amazing.
Glad it was helpful - thanks for watching! I'll see if I can fit this in to one of my future videos :)
Great video and very helpful! Can you give an example of how to replace the StartsWith function with the in function?
Thanks! You can do something like this: Filter(MyDataSource, ColumnName in "Text to Search"). Hope that helps! Be mindful of delegation though because the In operator isn't delegable in most cases
Great video as usual April! Question: when filtering a gallery via a search use case, above is it more "efficient" to filter for a number type of column data in SharePoint? I was thinking if it makes it more efficient to filter a number datatype column (specially for very large datasets) and then just make a validation in the search input for users to enter just numbers (my use case needs to search for numbers but I can also save it as text).
Hi Emmanuel - I haven't observed any efficiency increase from using say a number column versus a single line of text. As long as the filter you are doing is delegable then the I don't think there's a huge boost between the two
Hi April, build out a gallery that has 3 columns (name, title, department) that can store multiple user pick from office365 users search. How can I get that done?
Question? Is it possible to do that but with data populated from a dropdown source?
Hi April,
I've got an Excel spreadsheet which has a column of weblinks. But when I've connected via Powerapps, the URLs aren't live, they are just text and can't be clicked and don't link. I've tried using [link] and [linkURL] in the header of the Excel file as I have with my [image] column, but it doesn't work for the links column. Thanks
In Outlook we searching the person name once we select the mail those person name will render in search field is that possible in powerapps
Hey April. Thanks for producing amazing videos. I do have a question on this. Would it be possible to search from multiple columns with just one search box. In your video, you showed searching for training name. How would you tweak the search box to also be able to search for the speaker and maybe some more other columns you might have? Thanks
Hey Zairil - Absolutely you can chain together multiple search queries with the Or function. So for example:
Filter(YourList, StartsWith(Title, tbInput.Text) || StartsWith(Speaker, tbInput.Text) )
Hey @@AprilDunnam Thanks very much for the response. Most helpful.
Good videos, although when you finalize the line of logic in your function bar you quickly change to another screen lol, pause for a moment so we can seeeeee. Thanks.
How to change the behavior of Built-in Search TexBox, for example in my Opportunities View there is Default Search TextBox and it search records with [Starts With] Keyword and I want to change that to [Contains] Keyword. But I am unable to find that built-in Search Box on View...where to find and edit that SearchBox default behavior.
H Aprili, good day, need help to upload gallery data along with pictures into email body as tabular format. Also how to prevent picture upload control to upload heavy image in term of pixel or mb
Can we add the search bix in a data card with number of different buttons?? .. pls help
Is there a way to use the search box to search multiple fields? For instance the name of the class and the description
Adding the clear icon, the magnifying glass cant be used to update the variable you have to use enter, but very informative video, ty
Thanks Nigel
Hello! Thanks for this video which has come in super useful given the clear instruction. But at the 4:40 mark where you use tbSearchInput.Text in the formula bar, I get the error "PowerApps encountered an internal error trying to evaluate this expression." I've followed everything as closely as possible to make my App apples to apples with April's. Does anyone have any suggestions? Thank you!
Oddly enough, I got my formula working event though the error message still appears. I'd still greatly appreciate any advice on how to get rid of it.
Hey , thanks for this video.
I have a quick Q , Can I have a browse button in app , so that users can select their excel from lets say one drive or dataverse .
And the template functioning of app can be intact with different excel but with same structure and metadata
Is it possible to count the number of times in a column text appears and matches string? And to sort descending? Ie/ example - Collection has two entries Canada and cango. If I put a text entry of "a" in my search window how can I make Canada (A appears 3 times) as my first record before Cango (A appears 1 time)?
Hi Jeff - you can use the CountRows() function for that. So for examples, CountRows(Filter(mydatasource, title = "canada")).AllItems
That was great! Do you have a full course?
Thanks for watching Bryan! I don't have a full course - just my UA-cam videos. But if you have any suggestions for topics you'd like to see covered let me know!
Hi There, Thank you for this video it works great however I am having a small issue. My app now starts with the gallery blank and nothing will appear in it until I press the "Clear Search" button I'm using like the X in your video. Do you know a way to get this gallery to just start working?
Probably the same reason as @Francine Lorriman.
How can search a number (int) in TextInput (Format is Number) witch the search function??
Hi April, thanks so much for the video. How would you handle if the text entered does not exist in the data source?
Hey Fernando - So the search will automatically handle it and not return results. I often take it a step farther though and what I'll do is add a label that is overlayed on top of the gallery which has the text "No items matching your search". Then I set the Visible Property of that label to something like this: If(CountRows(GalleryName.AllItems) > 0 , true, false)
Hope that helps!
@@AprilDunnam Thank you April, great advice!
Hi April, awesome tutorial thanks ! One question (might sound stupid but i just started with PA). How not to loose the visible properties of the magnifying glass / cross icon (from the search bar) when they belong to a group that has a different visible property? Basically if i put the search bar within a pop up, it seems that the visible property of the pop up overwrites the ones of the glass / cross and i am loosing the fact that they either appear or disappear when using the search bar. Hope this makes sense and that you see what i mean. So i guess my second question is how to apply multiple visible properties to an element. Thanks for your reply
Hi Vincent -
Your question makes sense - visibility properties get tricky when you are doing that within groups. You will have to go into your search icon and modify it's Visible property to incorporate both the visible logic for your dialog and the visible logic for the search icon.
So for example, if your dialog box visible property is set to: If(showDialog = true, true, false) and your search icon visibility is: If(showSearch = true, true, false) then you'll need to mash them together like so in the Search Icons visible property:
If(showDialog = true && showSearch = true, true, false)
Thank you @@AprilDunnam , this is exactly what i needed !
Is there a way to get the search box automatically selected when the app is active? I have made a search box app that I have embedded in a Sharepoint page as an app. Is there a way to have that automatically selected, so a user doesn't have to select the text box to start?
is it possible to search sharepoint library file content? I'm new to powerapps. so far i can search on metadata columns only
You can't search the content within a document in Power Apps, just it's metadata.
Great tips April. Thank you. If I dont go with StartsWith and use in operator, there is delegation issue. I would like to search any text not just that StartsWith. How do I handle it without any delegation warning and even without in operator. Is there a way?
Hi Ramesh -
I think it would be best to use the Search() function in this case. You can pass in a value and it will search for any text that matches in that string. More details can be found here: docs.microsoft.com/en-us/powerapps/maker/canvas-apps/functions/function-filter-lookup
@Heather Michelle You're very welcome!
April how can I add more than one search field for powerapps with sharepoint?. Thank you for this great video. For your case searching using title,speaker etc.
You can search by multiple fields with the Or operator. So using the example I show in the video the Filter formula would look like this:
Filter(Training, StartsWith(Title,tbSearchInput.Text) || StartsWith(Category, tbSearchInput.Text) || StartsWith(Status, tbSearchInput.Text))
Hope that helps
@@AprilDunnam , Thank you very much it works.
@@AprilDunnam for date column?
Hi April, I have a search box, my data is connected to a Sharepoint list. I wanr my users to only be able to enter their name, the record appears and they edit the data if needed. I don't know what i am doing wrong.
Does this work for a sharepoint calculated field or choice field? I get a delegation error.
Calculated fields aren't delegable but it should work for choice fields
Hello,
Can I have two search fields for the same gallery?
Thanks and good work
Hi Robinson - Absolutely, you can string together multiple search box queries like so: Filter(MYDataSource, StartsWith(ThisField, SearchBox1.Text) && StartsWith(OtherField, SearchBox2.Text))
Hi April! How to populate Requestor information and search from AD? Thanks
Hey there - you can do that with the Office365Users Connector for that. there is a SearchUsers function in that connector that you can use. Hope that helps!
@@AprilDunnam Yes, that helps. Thanks
what iff i want to search using a number and a text with the same search box
is that possible
Filter('[dbo].[demo]',StartsWith(Text(reportdate),TextSearchBox1.Text));
Search('[dbo].[demo]',TextSearchBox1.Text,"client")
this is what i have written but gives error
You can do it like this:
Filter('[dbo].[demo]',StartsWith(Text(reportdate),TextSearchBox1.Text) Or
StartsWith('[dbo].[demo]',TextSearchBox1.Text,"client"))
Hi April, Very nice video about search. But I want to search the gallery with a choice field and also with a Text column. I am getting error for the choice column any help?
For choice fields you have to make sure you get the choice fields value in the comparison. So for example, if I want to filter a list called Timesheets that has a choice column called Status to get items where Status equals Approved then you would do that as so:
Filter(Timesheets, Status.Value = "Approved")
Hi, is there a video on how you created your home screen?
Hi - I actually took that home screen from the Crisis Communication Template. It's a component in that template. You can download it here: docs.microsoft.com/en-us/powerapps/maker/canvas-apps/sample-crisis-communication-app
Is there a way to search without having the gallery displayed and then if there is a match, it will pop up with that match?
You can set the visibility of the gallery based on if there is something typed in the search. So something like If(IsBlank(searchbox.text), false, true). Also, the "StartsWith()" function acts as an instant filter so if you want to wait for an exact match you can use Search() instead
April, i am from India i want to learn Power apps completely which one is the best institute for online classes. please help me.
Power Apps 911 has some really great online training. They have everything from beginner to advanced: training.powerapps911.com/?ref=cebc83
What would you do if you wanted multiple search text boxes? Type first search...then second search box becomes visible and you type within it to search from the results showing from the last search text box.
You could just add another filter condition to the gallery that points to the second search box
@@AprilDunnam Yeah... just trying to figure out where to include the search portion in combination of the massive nested Ifs for 5x dropdowns already filtering. To include blanks as well.
@@AprilDunnam Hey, if I combine multiple searchboxes, the functions don't work properly anymore. I tried || and &&, but it fails everytime. What could i do? :)
How to search a number in that text box
The process would be the same for searching a number. If you want to search for an exact number and not a number that starts with those numbers then you would change it to equals in your formula.
What if I want to search the entire contents of the title and not just what it starts with?
it becomes white. its showing an error tho i copied everything u said
That 2000 Limit is a real pain in the ***
^^ agreed
Update fyi MS decided get rid of the border color property on the text input control. which is very very stupid. who on earth makes these decisions?
Not helpful, thank you
Sorry to hear that