Hi Is there a way to get a view of the items that are newer than 7 days? And is it possible to connect this with Microsoft Flow? The goal would be to delete all the items that are older than 7. Best regards Fabian
Yes, it is no doubt possible to do that with a Flow. Alternatively you could use the tool we have built for that specific purpose: www.kalmstrom.com/products/SPArchive/
Hello nice video. A question. Does this item permission on an item created by a specific user means he will continue to see only the items created now and in the future?
Are there a workaround for this but applied to the columns? I’m hitting my head with my desktop trying to figure out if that is possible. I want to restrict view of some columns depending the user. Not an item, a column. Great content by the way.
Situation: Creating a task completion list with columns as sub tasks for multiple users. Question: How to control the privacy where one user enter a new entry>>sees only entries from them & can NOT see the entries from the other user? While the owners can see all the entries from all the users?
Hi, thanks a lot for this video. I made a workflow based on this but instead of replacing permission I remove permission from a user group if a value is "no" in a YES/NO column. . While this restricts the items that these users can see I would like to also hide some columns based on this column (I have created a view with the columns). Can this be achieved by adding more steps to the workflow or some other way? Thanks in advance.
5 років тому
Yes, that can be done - but you will have to do it with forms modification in JavaScript. SharePoint does not have column level security.
@ Thanks for your reply. The columns part don't necessarily need to be secure. Just want to assign a default view to this group.
5 років тому+1
@@sisu303 Then JavaScript or PowerApps forms modification is what you need to get into, but regretfully there is no easy way to do this as far as I know.
@Thanks again. I noticed an issue with my current workflow. When I create a new list item there's no issues. If I set the YES/NO column to YES upon creation the assigned group receives view permission and if i set it to NO it disappears from their list when the workflow is executed. However if I change an existing item to YES then the group will not be granted permission. Can you see what's causing this in the below workflow? ------------------------------ Impersonation Step If Current Item:RSBL equals No Replace Read, Full Control, Contribute, Edit of item in Current Item Else if Current Item:RSBL equals Yes Replace View Only, Read, Full Control, Contribute, Edit of item in Current Item ------------------------------- The workflow is run as Site Collector Admin. Thanks in advance.
I'm looking for something similar, but not sure... I have a collection with many subsites under it. I want to provide a list of links to the subsites and based on the users permission, they only see the subsites they have permission to. Isn't this a normal feature? The navigation uses this when sites are created and restricted to certain users. They don't see the link to the subsite on the navigation. Can I achieve this functionality is a list or something? Any help would be great! Thanks, Sam
Hi Sam, That is a big question. Most of it is certainly achievable without doing code, with only workflows. We would be happy to help you set something up, but I cannot give you a complete answer here. Please contact sales@kalmstrom.com for an offer.
Thanks for your offer but I'm looking for a cost free example. I found what i needed using the Content Search Web Part and filtering on the sites I need. The users that have permission to the sites will see them in the list. If they don't have permission, they are not in the list.
There's another solution - You can set by default a view filtered by [Me], and then create a dedicated permissions template for a target group without ability to change a view.
Hi Michael. Thank you for the feedback. I somewhat understand what you meant. But could you help me better understand what you meant by dedicated permissions template?? How exactly can i not allow anyone to change that particular filter? Thanks in advance
1.You could make sure users do not have permissions to add columns. Make them contributors instead of editors (default). 2. In classic mode you could add css to hide it, but that would be very much a hack :-) www.kalmstrom.com/Tips/CSSInSP.htm
Peter Kalmström Yes that's worked, it still shows the 'add column' but they can't really use it. Shame it doesn't hide it though! Can you hide a column but still make it appear in say the excel export or in power bi dashboard?
5 років тому+1
@@butterz5876 A column that is hidden from the view will be used in PowerBI, but not in the Excel report. I would suggest having multiple views for different usages.
Thanks for your video. But my requirement is bit different, I need to achieve a scenario like 1. I have a list with name "Projects" 2. Admin will add Project to this Projects list. 3. Each Project can have many users (I am planning to create a group for the project and add users to this group). 4. The users should see the Project list item only if he have access to that particular item. I have achieved this using "Share -> Advanced" option. But I need this like what you shown in your 3rd technique. I need to hide unnecessary column from the time when the item is created in the list. That is admin will not forced to set the permission for each item. Is it possible to achieve.
As far as I know there is no no-code way to achieve what you are looking for. Refer to: blog.kalmstrom.com/2017/01/auto-creation-of-sharepoint-project.html
What I can understand, you can create a custom permission level in the site collection and assign these permission level to the groups created by you dynamically. Uncheck "Manage List" permission so that users would not be able to go to list settings. Create pages for users and admin seperately and add the webpart. In the list create only users view. Thanks
Thanks it was helpful but it did work for me for some reason. I am trying to do it in SharePoint that I got with Office 365. Anyone who can help me in this?
Hello Thanks for the informative video :-) What about the advanced list option on sharepoint online who restricts read access? List settins->Advanced settings->Item-Level Permission->Set the permissions to "Read the items that were created by the user" That has worked for me but do you see any issues there to not having mentioned it? Regards
The exact thing I was looking for, well made and well explained. Thanks
Glad you liked it 🙂
Hi
Is there a way to get a view of the items that are newer than 7 days? And is it possible to connect this with Microsoft Flow?
The goal would be to delete all the items that are older than 7.
Best regards
Fabian
Yes, it is no doubt possible to do that with a Flow. Alternatively you could use the tool we have built for that specific purpose:
www.kalmstrom.com/products/SPArchive/
@@kalmstrom Thank you for the fast answer! I'll try it out :)
Hello nice video. A question. Does this item permission on an item created by a specific user means he will continue to see only the items created now and in the future?
Are there a workaround for this but applied to the columns? I’m hitting my head with my desktop trying to figure out if that is possible. I want to restrict view of some columns depending the user. Not an item, a column. Great content by the way.
No, there is no no-code way to do what you ask as far as I know.
I am glad you liked my video!
Situation: Creating a task completion list with columns as sub tasks for multiple users.
Question: How to control the privacy where one user enter a new entry>>sees only entries from them & can NOT see the entries from the other user? While the owners can see all the entries from all the users?
how to prevent the edition of a column in the sharepoint list
????
Can this be done via Microsoft Flow?
Yes, you can change both the information of the items in the list and the permissions using Flow.
Hi, thanks a lot for this video. I made a workflow based on this but instead of replacing permission I remove permission from a user group if a value is "no" in a YES/NO column. . While this restricts the items that these users can see I would like to also hide some columns based on this column (I have created a view with the columns). Can this be achieved by adding more steps to the workflow or some other way?
Thanks in advance.
Yes, that can be done - but you will have to do it with forms modification in JavaScript. SharePoint does not have column level security.
@ Thanks for your reply. The columns part don't necessarily need to be secure. Just want to assign a default view to this group.
@@sisu303
Then JavaScript or PowerApps forms modification is what you need to get into, but regretfully there is no easy way to do this as far as I know.
@Thanks again. I noticed an issue with my current workflow. When I create a new list item there's no issues. If I set the YES/NO column to YES upon creation the assigned group receives view permission and if i set it to NO it disappears from their list when the workflow is executed. However if I change an existing item to YES then the group will not be granted permission. Can you see what's causing this in the below workflow?
------------------------------
Impersonation Step
If Current Item:RSBL equals No
Replace Read, Full Control, Contribute, Edit of item in Current Item
Else if Current Item:RSBL equals Yes
Replace View Only, Read, Full Control, Contribute, Edit of item in Current Item
-------------------------------
The workflow is run as Site Collector Admin.
Thanks in advance.
Never mind, I got it working by replacing "else if" with "else".
Thanks! That was exactly what I needed!
I'm looking for something similar, but not sure...
I have a collection with many subsites under it. I want to provide a list of links to the subsites and based on the users permission, they only see the subsites they have permission to. Isn't this a normal feature? The navigation uses this when sites are created and restricted to certain users. They don't see the link to the subsite on the navigation. Can I achieve this functionality is a list or something? Any help would be great!
Thanks,
Sam
Hi Sam,
That is a big question. Most of it is certainly achievable without doing code, with only workflows. We would be happy to help you set something up, but I cannot give you a complete answer here. Please contact sales@kalmstrom.com for an offer.
Thanks for your offer but I'm looking for a cost free example. I found what i needed using the Content Search Web Part and filtering on the sites I need. The users that have permission to the sites will see them in the list. If they don't have permission, they are not in the list.
There's another solution - You can set by default a view filtered by [Me], and then create a dedicated permissions template for a target group without ability to change a view.
Yes, that does indeed sound as if it would work. Thank you.
Michae
Hi Michael. Thank you for the feedback. I somewhat understand what you meant. But could you help me better understand what you meant by dedicated permissions template?? How exactly can i not allow anyone to change that particular filter? Thanks in advance
Still I can see others data after following all this steps
If you are the site collection administrator you can always see all data, no matter the unique permissions.
Is there a way of hiding the 'add column'?
1.You could make sure users do not have permissions to add columns. Make them contributors instead of editors (default).
2. In classic mode you could add css to hide it, but that would be very much a hack :-) www.kalmstrom.com/Tips/CSSInSP.htm
Peter Kalmström Yes that's worked, it still shows the 'add column' but they can't really use it. Shame it doesn't hide it though!
Can you hide a column but still make it appear in say the excel export or in power bi dashboard?
@@butterz5876
A column that is hidden from the view will be used in PowerBI, but not in the Excel report. I would suggest having multiple views for different usages.
Hi! Thank you for the video. Stupid question, but does the fact that you are hiding the names affect the workflow?
No, it will not affect the workflow.
Thanks for your video.
But my requirement is bit different, I need to achieve a scenario like
1. I have a list with name "Projects"
2. Admin will add Project to this Projects list.
3. Each Project can have many users (I am planning to create a group for the project and add users to this group).
4. The users should see the Project list item only if he have access to that particular item.
I have achieved this using "Share -> Advanced" option. But I need this like what you shown in your 3rd technique. I need to hide unnecessary column from the time when the item is created in the list. That is admin will not forced to set the permission for each item.
Is it possible to achieve.
As far as I know there is no no-code way to achieve what you are looking for.
Refer to: blog.kalmstrom.com/2017/01/auto-creation-of-sharepoint-project.html
Thank you
Welcome!
What I can understand, you can create a custom permission level in the site collection and assign these permission level to the groups created by you dynamically. Uncheck "Manage List" permission so that users would not be able to go to list settings. Create pages for users and admin seperately and add the webpart. In the list create only users view. Thanks
Thanks you It was very helpfull for me
Thanks it was helpful but it did work for me for some reason. I am trying to do it in SharePoint that I got with Office 365.
Anyone who can help me in this?
Glad to hear you found it helpful! We do sell consultancy services also. Please check www.kalmstrom.com for more details.
Hello
Thanks for the informative video :-)
What about the advanced list option on sharepoint online who restricts read access? List settins->Advanced settings->Item-Level Permission->Set the permissions to "Read the items that were created by the user"
That has worked for me but do you see any issues there to not having mentioned it?
Regards