How To Create Email Templates in Outlook | My Templates & Quick Parts
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- Опубліковано 5 чер 2024
- The first 1000 people to use the link will get a free trial of Skillshare Premium Membership: skl.sh/leilagharani12201
Are you spending too much time answering similar emails in Outlook? Learn how to use email templates to save time and improve efficiency. This video guides you through using the free 'My Templates' add-in and the 'Quick Parts' feature in Outlook for quick and easy email responses.
✨ Key Highlights:
▪️ Using 'My Templates' Add-In: Discover how to use 'My Templates' for storing and accessing email replies. This add-in stores your templates in your mailbox, making them accessible on different devices or Outlook on the web.
▪️ Creating and Using Quick Parts: Learn how to use Quick Parts for storing reusable content, including text, images, and formatting, for quick insertion in emails. Understand the benefits and limitations, like local storage and lack of automatic sync.
▪️ Practical Demonstrations: Follow step-by-step instructions on creating, saving, and using templates with both methods. Get tips on adding formatting, links, and images to your templates.
▪️ Exporting Quick Parts to Another PC: Learn how to export Quick Parts to a different computer, ensuring you have your templates available wherever you work.
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Instead of typing the same text each time or copying and pasting your reply from another application you can use predefined text blocks with the click of a button.
00:00 Using Email Templates in Microsoft Outlook
00:53 Using Email Templates with My Templates Add-In in Outlook
03:39 Using Email Templates with Quick Parts in Outlook
06:06 Export Quick Parts to Different PC
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Gold. Your adding information such as the 32kb limit might really help us understand Outlook refusing to be more organized. Adding to quick access toolbar is the efficiencies I love.
I too have been using signatures as templates which has helped me immensely. I love that you expand my knowledge of now not only excel but outlook. Thank you
Happy to help, Donna!
@@LeilaGharani❤
Thank you for these tips, Leila. I didn't know both tools. I used to take advantage of the auto-correction so the Outlook automatically replaces a word or set of letters and symbols in to a complete message. It also supports rich text, tables, etcétera, just like the quick parts.
This whole time I have been saving templates as signatures. Thank you for another informative video!
That's so creative!
Same here 😅
Doing this as well, seems to be the better option tbh
That's SMAAAAAAAARRRRTTTTTT!
Me too.
Your videos are always a good source of knowledge. This one is no exception, it was time to go past the signature as many others and I do. Thanks for the insight!
❤
You’re so good, my Executive Assistant career took off since I started learning from you. Thank you friend.
That is awesome, Dewayne!
Another Gem. Everything I have viewed by Leila is clear, concise and well delivered. Wish I had discovered her content sooner, especially Excel.
Totally awesome. I'm always searching for old emails to copy replies for the same subject to different users. That ends today. Leila, thank you for this tutorial.
Glad to help!
This is such a great way to save time. Thanks for this Leila :)
You're so welcome!
That was excellent! Yours has become my favorite channel when it comes to learning new things. The videos are high quality, informative, easy to follow and you are a fine and pleasant instructor.
Wow, thanks! I'm glad you enjoy the videos Robert.
Leila, I have never regret subscribing to your channel. This is very educative and helps in productivity. You would not have to be thinking on composing same mail you have sent before. I love this
Thank you! 😃
I am so glad I have found your tutorials! Such a time saver! I LOVE your tips and shortcuts 👍👍👍👍 THANK YOU SO MUCH
You are so welcome!
Thanks, didn't know about Quick Parts. Currently I've got some commonly used blocks of text saved and accessible via the clipboard (Windows -V key combo), but the way you've shown here is far better!
If the 32kb limit is an issue, or you've got emails that only have small things changed here and there such as who it's sent to, date/time/amount in the subject or body, you may find this useful: Copy one of your existing emails to a new one, put everything you need into it (email address it's to be sent to, subject, whatever the body of the email needs, etc) and leave spaces for whatever it is that might need to be changed, if anything, then save that draft email to your computer. Assuming you're using Windows here - right click on the file, choose properties then tick the Read only box. Now whenever you need to send that email, open it from windows explorer by double clicking on it, make any changes as necessary (add files to it or whatever) then click send...
Você é de mais! Na minha opinião ou Outlook tem tantas funcionalidades que apenas hoje, com meus 49 anos, depois de muitas pesquisas, que com sua ajuda, fui descobri a "lista rápida". Você está de parabéns!!!!
Great learnings. thank you. I have been saving templates in MS One Note. I didn't' think about saving them as signatures. will give these a try. I hope you continue adding more Outlook tips, for those of us who work almost all the time within Outlook is extremely useful. especially tips to add efficiencies and organization.
Glad it was helpful!
The only channel where you see ads and don't skip
I got this on right time!
Thanks Leila
I have to reply/provide update every hour.
This feature will help me a lot.
Great job!
Glad it was helpful!
Cool tip, up until now I have used copy/paste from previous emails.
That accent is a big bonus watching your uploads.
I did not realized 'quick parts' before. Great from my point of view. THX!
I use signatures for my templates. Works well too!
Like before watching. If Leila is telling a feature, can’t be bad.
As usual, great tips Leila! I have also used email signatures to create templates. This allows me to quickly select the canned email response I would like to use, without any size limitations.
👍
❤
I never knew this, thanks Leila!
Thanks for the Holiday Gift Leila! What a time saver 🙌.
You are so welcome!
Thank you Leila.
I've been waiting eagerly this video since seeing your post on IG.
Thank you! I hope you liked it.
Thank you Leila. You're always so clear.
You’re welcome 😊
Well, now you changed my outlook on Outlook too! Nice tips for quick work on the most used office app, as we can't skip emails any day! Thanks! 😊👍
Thank you, Vijay!
Thanks Leila!
I also use Signature the same way 👍🏻
So helpful, as always! Thank you!👏🏾
Thanks, sometimes those quick tips help a lot on our day-to-day work
Great Leila. You are great in teaching in Excel. Outlook is also useful. Expecting in Power BI. All the best
I love your tutorials.
This is useful! Thank you and hope you can do more videos on outlook in the future 😊
Thank you! Will do!
Thank you so much for your help Leila
I have been using my signature for my templates. This video is really helpful .Thanks.
Glad that Ive browse on your tutorials will be following for future use ND HELP.tHANKS
I love it 🤘😎🤘 I save templates to outlook and use to send as a new response - but now I know how to reply too 👍
yeeees that last part was what i was looking for!! thank youuuuuu
Happy to help!
love your work
Ok why didn't I find your vid an hour ago? LOL - I subscribed your the bomb!!
great, thank u! much needed!
Fantastic videos. I have been a spreadsheet geek from back in the Lotus 123 days. I appreciate your teaching and presentation style.
Great to hear, Michael!
That's a great solution😊 I used to save drafts in separate folder in Outlook 2010 and copy-paste the answer
Happy to help :)
Exactly what i needed, thank you!
Hey great video. I tried following these steps for a client, but could find templates anywhere. After asking around, the reason was that the templates option wasn't selected (office 365 in the browser). Here's the trick that enables templates so people can use your video:
Enable templates first.
Settings (the cog top right of screen) -> View all outlook settings -> customize actions tab -> make sure "my templates" is selected -> click save - Now you can follow this youtuber
Excellent - Thank you!!!
"Thank you, Leila! I've watched your videos, and they are incredibly valuable. Although I'm a Skillshare member, I've noticed there are very few courses of yours available. Fortunately, Skillshare's pricing is quite reasonable. I'd love to see more of your courses on Skillshare in the future. I'll always be your fan!"
Great Great tips ! Excellent video, thank you Leila !
Brilliant! Thank you. Cheers!
wow this is amazing leila . you put a lot of effort in this wonderlful tutorial👍👍
Thank you so much 😃
Beauty with brains!! Stay blessed.
Thank you Leila jan, very helpful.
Outstanding! Thanks a million!
Thanks for your shared, It was very helpful for me!
Excellent and super to save more time and increase the productivity.. So far I am copied and used us a signature for all the templates. Thanks a lot.
Hi @Leila, I am using this trick since you uploaded video, it has increased my productivity 10x more..
I took a time out today to comment and thank you.
Thank you, I appreciate it! I'm glad the tip was helpful.
Thank you for these save-timing tips 🙂
Thank you so much! Quick parts will really help me!!!
Glad to hear it, Christina!
thank you for this information. 😍 very helpful!
This was a answer to my prayers.
Whenever I completed a job, I need to send the job card to the customer and my line manager for example.
I did a similar thing by creating a signature for this.
It worked well so far, but your method seems to be a better idea.
Thanks.
That is awesome!
Great video Leila. I used the information to create Quick Parts. Thanks for posting the video. You always have some interesting tips.
Awesome! Thank you, Wayne!
Thanks so much for this tip.
Awesome trick and tips ... thank you Leila
Thank you, Leila.
This is a helpful technique to speeud up my workflow. Thanks for the instructions on how to use my templates.
Glad it was helpful!
Thanks Leila. As always, great info. Thanks for sharing :)) Thumbs up!!
Thank you, Wayne!
Thanks, Leila G!
Thursday mornings (5:18AM) w/Leila … a 'must-watch' date … hot black coffee (no cake … but I did sneak in a freshly baked chocolate chip cookie)
Interesting topic … totally unaware of its availability … found it easily with Leila's directions and it performed just as she mentioned … do not have an immediate need but can easily see its potential … good to know.
Thank you … thank you … thank you.
hmmm I'd love to have a freshly baked chocolate chip cookie 🙄. Just coffee now for me.
@@LeilaGharani hmmm ... by the time I could get it to you it would no longer be freshly baked ... 😞.
YOU ARE THE BEST !
Great tip, thank you.
Thank you, very helpful.
3 I can't wait to get back to work and implement quickparts, I have been saving signatures as templates, quick parts will be fewer steps.
Fantastic! You and your explanation style
I think videos without text on the screen is better, thanks our beautiful teacher.
Wow. Everything in your videos is amazing. Style, content, presentation !! Kudos !!
Thank you for the kind feedback!
thank you Leila, I really learned lot of useful things in your great videos
Happy to hear that, Arnaldo!
Good clue to use templates for repeated reply tasks.... I use create form and save that as a template and use them ...this will be beneficial when we are sending to the same recipients with different or same body of letter
Glad it's helpful.
Thanks, I had been inserting different signatures.
Great, thorough explanation thanks!!
Glad you enjoyed it!
Very nice tip. Would be nice to see more outlook tips on your channel. Thanks for sharing.
Thanks, will do Felipe!
I didn’t know this existed ! I’ll definitely use this for work.
Great! Hope it'll come in handy for you.
Interesting. Thanks for your videos.
Useful as always
So helpful.
Dear Leila, Thank you so much for this video. This was very helpful for me. It saved a lot of my time. God bless you. :)
You're so welcome!
This is great stuff. thanks!
Hi Leila - I love your detailed explanations. I am a hands on show me learner. So thank you so much!
How can you customize dating by date or month in a template? I need the dating in a subject line or body to show from the month before. Also the amount of days (1 business day or net business day)
Thank you very much! ❤
Great content! Thanks
Life saver!!
Thank you, thank you, thank you!!!! Sometime you can't see the forest for the trees. We cannot use Add-ins where I work for security reasons. The quick parts, that I did really think of, will save me a lot of time.
Glad I could help!
Yay! This should save me a lot of time. thank you so much! :D
You're very welcome!
Thank you, Leila :-*
Thanks for the video.
Can you also include outlook on the web in your videos. Do they have the same features.
FANTSTIC WAY TO MINIMISE REPETETIVE REPLIES - EXCELLENT TUTORIAL
Thanks for the tip. I prefer signature becauce you can formate text size and art.
You can also format the font with My Templates and Quick Parts. But signatures work too of course :)
Very well explained... Thanks Leila...
You're welcome 😊
Hi Leila, Can we save the list of email recipients as well in the quick part option ?
Thank you..it was useful