Date stamp every checkbox in Google Sheet - Excel Tips and Tricks
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- Опубліковано 7 вер 2024
- Learn how to date stamp every checkbox in Google sheet. Technically, timestamp checkbox google sheets. In short, I'll be showing how to insert date stamp into a cell if tick a checkbox in sheets. Also rephrase as excel timestamp checkbox. This article also addresses these question; how do I timestamp a checkbox in Google Sheets? Or how to insert date stamp into a cell if ticked a checkbox in Excel? Or how do I automatically date stamp in Google Sheets? And how do I mark multiple checkboxes in Google Sheets?
Google Sheets is a powerful tool for managing and organizing data, whether it's for personal or professional use. One common requirement when working with spreadsheets is the need to track dates or timestamps for specific events or actions. By automating the process of inserting date stamps into cells when checkboxes are ticked, you can streamline your data tracking and ensure accurate records. In this article, we will explore how to achieve this functionality using Google Sheets.
Date Time Stamp Refreshes
=IFS(B2=FALSE,"", B2=TRUE, NOW())
Date Time Stamp Frozen
=IFS(B2=FALSE,"", C2="", NOW(), TRUE, C2)
Resolve #REF! (Iterative calculation)
1) File ~ Settings
2) Calculation tab
3) Turn on Iterative calculation.
4) Save setting
The IFS function allows you to test multiple conditions and return a value corresponding to the first true condition. Let's break down this formula step by step:
=IFS(B2=FALSE,"", C2="", NOW(), TRUE, C2)
B2=FALSE: This is the first condition being tested. It checks whether the value in cell B2 is equal to FALSE. If this condition is true, it returns an empty string (""), which means a blank cell.
C2="": This is the second condition. It checks whether the value in cell C2 is an empty string. If this condition is true, it returns the current date and time using the NOW() function.
TRUE: This is a catch-all condition. If none of the previous conditions are true, it defaults to this condition and returns the value in cell C2.
Here's how this formula works:
If cell B2 contains the value FALSE, the result is an empty string (blank cell).
If cell C2 is empty (contains no value), the result is the current date and time.
If neither of the above conditions is true (i.e., if B2 is not FALSE and C2 is not empty), it returns the value in cell C2.
This formula handles different cases based on the values in cells B2 and C2 and returns an appropriate result accordingly.
#microsoft #excel #exceltips #tips #exceltricks #tricksandtips
I have been looking for a solution for hours and hours. 30 seconds of watch this and my problem is solved. Thank you so very much
You're welcome!
So helpful! Thank you for including the formula in the description!
Thanks for leaving a comment
This formula also seems to work, and it avoids the iterative calculation issue: =lambda(d,if(B2=TRUE,d,""))(now())
Yes it does. That is an absolute excellent point.
Thanks for mentioning that.
Amazing! A huge thanks from jungle (brazil)
How to make it only edit only once in a day
or count the number of check box true false value count
Works absolutely
Please someone explain this formula. It works perfectly but I want to know how it works? I get that the "lambda" function lets you create a new custom function but why use "d"? is this just a simple name for the function? even if it is then how could you put it even before it is defined?
I really hate that I spent a couple hours searching how to freeze the date and all it took was that little bittie formula whereas I looked at other videos and they used the 'Apps Scripts' and typed all this code and it took minutes to watch and code that was confusing and this is literally a youtube short and I was able to finally solve this with your help. Thanks for the help once more
You are welcome 🙏
What happens if you update the Excel document the next day? Will the dates update to the current date and time?
@@RabiGurungXybernetics
When you toggle the checkbox, the current date and time stamp wil be reflected on the Date Stamp column.
Thank you for this! Very helpful!
Glad it was helpful!
Good stuff Keep it up
Appreciate it
Thanks it's very helpful
Happy to help
Thank u buddy
No problem 👍
Hi, i have a question, about this formula, =IFS(D3=False,"", D3="", Now(), TRUE,D3) it show TRUE and not the Date and Time. please help.
I like how he liked this without offering a fix. I get the exact same thing whenever I reopen the spreadsheet. It seems this formula only works until you close the spreadsheet.
You are saviour Jesus ❤
Thank you!
thank you
You're welcome!
Brilliant 🙏😇
Thanks for leaving a comment.
Thank you Buddy
No problem 👍
Could you please explain how the now() functions refreshes and how you solved the problem
I was hope someone asked this question. I am happy you did. The NOW() function is not the one that resolved this "refreshing date" issue.
Let examine the formula again.
FORMULA 1: Date Time Stamp Refreshes
=IFS(B2=FALSE,"", B2=TRUE, NOW())
FORMULA 2: Date Time Stamp Frozen
=IFS(B2=FALSE,"", C2="", NOW(), TRUE, C2)
Her are the difference in formulas.
FORMULA 1 relies solely on the value of cell B2 to decide whether to display the current date and time or an empty string. While on the other hand, FORMULA 2 considers both the value of cell B2 and the value of cell C2 to determine the output. It shows the current date and time if B2 is FALSE or if C2 is empty. Otherwise, it displays the value of C2.
In a nutshell, FORMULA 1 updates the date and time every time it recalculates (e.g., when you change any cell), while FORMULA 2 "freezes" the date and time when C2 is empty and keeps showing that value until C2 is populated or the formula recalculates due to other changes.
I hope it makes sense.
I want to use exactly that but in my case I don't use checkbox, I use a cell with status like "ongoing", "waiting" and "done". Wanted to put this same logic but when I change the cell to "done".
Now I'm using this formula in the checkbox cell "=IF(D2"99. Done",FALSE,TRUE)"
Could think of another way to do it. Can anyone help, please?
Hi, I tried your tutorial and when I set the formul I got an #ERROR (I even tried a copy paste from what you put in the description of your video) Did I miss something ?
Just baselining, This is Google Sheet you are working with right?
Same issue her. It says parsel error
is there any way that I can use time stamp to cells with existing data?
This is amaizing , but how could we do the same for excel ?
Awesome idea!
I will publish video for you this weekend.
Stay tuned.
Thanks for your comment.
Any way to get it to just show hour and min? not date and sec?
My return value for both NOW() and TODAY() functions is a number and not a date. Do you know how to correct that?
You have to change the cell formatting to date.
Ctrl +1 to access cell formatting window.
I hope that helps. If not drop me a line again.
@@RabiGurungXyberneticsThank you! That did it. Much appreciated.
How about if you don’t want the time just the date?
Excellent question.
In your Google Sheet, click on the cell where you have your date and time. Then click on the pull down menu Format~Number~Date, you will get date in the M/D/YYYY format.
If you want to customize your date, go to Format~Number~Custome date and time, and then setup according to how you want your date to show.
I hope it help.
😮 👏🏾
Thanks for leaving a comment.
but what if i opened the sheet the next day will it change
Nope.
The problem is if i mark the check box and it shows me the date , if i uncheck the box the date is deleted so how can i avoid this?
I don't know what I am doing wrong but when I check the box is say FALSE or TRUE
How do I fix this?
Where do you see FALSE or TRUE? In column C?
Would you be able to do me a solid? Can you try this formula? Copy and paste.
Date Time Stamp Refreshes
=IFS(B2=FALSE,"", B2=TRUE, NOW())
This should show a date in column C everytime you affix a check on the adjacent check box.
Please let me know if that works.
This works, but whenever I refresh or reopen the spreadsheet, the timestamp changes to "TRUE". What's going on here?
Some of the date keep coming back to 12/30/1899. Need help
same for me
Can you do me a solid, on a fresh new cell enter this formula, and tell me what you see?
=NOW()
Hello! Can you help me I also need to get the username ID who check the box. Thanks in advance!
Sounds like a straight forward solution, but I might need a few more details.
- Where would you like the username ID come from?
- Where would you like to display the username ID?
@@RabiGurungXybernetics thank you for your answer. I need to record in an adjacent cell the time stamp and in another cell the user Id who made the last change to the checkbox
How do you do the checkmark boxes like that in excel?
In Microsoft Office, there are two ways of adding checkboxes; Form Controls and ActiveX Controls. They are both accessible via Developer ~ Insert.
The link below shows you how you can add Form Controls checkbox.
ua-cam.com/users/shorts3thrSemCSe0?feature=share
I hope it helps.
Ping me again if you need further clarity.
if i Uncheck the box the date goes away?
I am also looking for a way to stamp it and have it not clear if I uncheck the box, but update when I re-check the box. So I can use it for repeated tasks.
2 fast for me , also no explanation , how i'm supposed to learn?
Sorry. We will try to make it a tad slower next time.
Thanks for leaving a comment.
I did this and got a large number with decimals rather than a date
When you receive a very large number instead of a date in Google Sheets, it typically means that the cell is formatted as a numeric value rather than a date format.
GFood for thought. Google Sheets stores dates as serial numbers, where each date is represented by a unique number. The number represents the number of days since a specific base date, which is often January 1, 1900, or January 1, 1970 (for some systems).
Now for the resolution.
1) Select the cell or range of cells containing the large number.
2) Right-click on the selection and choose "Format cells" from the context menu.
3) In the "Format cells" dialog box, go to the "Number" tab.
4) Select "Date" from the category list on the left.
5) Choose the desired date format from the options available.
6) Click "Apply" and then "OK" to apply the changes.
Let me know how you pan out.
I had this problem and thank you user for pointing that out .. my problem is now solved 😌
Too fast for me… 😅
Sorry. UA-cam Short requires my video to be 1 minute short but I have so much to share.
I will try to make it a bit more concise in my next video.
My brain doesn’t work as fast.. enjoy your videos 👍
@@RabiGurungXyberneticsplease share a normal video of this amazing trick
Will do.
Thanks for this. However, I'm not getting a date value. Just a numerical value ie - 45216.53558
If you're finding yourself looking at large floating point values (for example, 45216.53558) instead of dates, it's likely because you haven't properly formatted your cell. Take a moment to format your cell by clicking on the pull-down menu and selecting Format, then go to Number, and finally, choose Date. This will display the date in the M/D/YYYY format. If you wish to customize your date further, you can do so by going to Format, then Number, and finally, Custom date and time. From there, you can set it up exactly as you prefer your date to appear. I hope this helps you get things sorted.
@@RabiGurungXybernetics thank you I actually ended up finding the solution myself. I do thank you for this video, as it did help me.
Why is everyone recommending stupid Apps Scripts if this is how easy it is? Jfc, ridiculous
Bud, there really is no Apps Script in this tip.
You must be mistaken for other vidz.