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How to Pay Payroll Liabilities in QuickBooks
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- Опубліковано 30 лип 2024
- Do you need to pay Payroll Liabilities inside QuickBooks?
Paying payroll taxes can be overwhelming…
Here’s a video that will show you the reports you’ll need to pull to verify the amounts, and how to do it properly in QuickBooks. 🎉
Payroll can get overwhelming, here's a quick video on how I recommend paying your payroll liabilities. Remember I'm not a tax professional ;) I'm an entrepreneur who specializes in QuickBooks.
**Payroll is a complex topic. In this video I’m only covering how to process the payroll taxes.
Steps to Paying Payroll Liabilities:
Go up to “Reports”
“Employees & Payroll”
“Payroll Summary”
“Dates”
“Show Columns” for additional customization
➡️ Print 2 Copies
One copy for “Federal”
One copy for “State”
➡️ 1st Highlight
Federal Withholding
Medicare Employee
Social Security Employee
Medicare Company
Social Security Company
➡️ 2nd Highlight
CA - Withholding
CA - Disability Employee
CA - Unemployment Training Tax
➡️ Checking Payroll Liability Balances Report
Go up to “Reports”
“Employees & Payroll”
“Payroll Liability Balances”
➡️ Pay Liabilities
Go to “Pay Liabilities”
Under “Pay Liabilities” Tab, Click “Create Custom Payments”
“Select Date Range for Liabilities” screen will show
“Dates”
Click “OK”
“Bank Account”
“Check Date”
Checkmark the transactions
Check the amounts, should match your report.
Click “Create”
Change Check No.
Click “Save & Close”
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Timestamps:
0:00 - Intro
1:27 - Pay Payroll Liabilities in QuickBooks
6:34 - Final Thoughts
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Thank you so much !! I will watch this again when I pay them this month.
Thank you so much for your tutorials , they are really hopeful
Awesome! Glad it worked for you!
Elaine
Team Candus
This was very helpful. I'm a show me type of person. Your video was very clear. Thank you.
Awesome! Glad it worked for you!
Elaine
Team Candus
I KNOW I'M LATE BUT I REALLY NEEDED THIS VIDEO. THANK YOU SO VERY MUCH.
Glad it was helpful to you Jammes 🙂
Have an amazing day!
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you are so helpful thank you
Very helpful video. Thank you so much.
Yay! Glad it helped you Maria 🙂
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HI, I LOVED THIS VIDEO. IT'S CLEAR EXPLANATION. HERE'S MY DOUBT. I JUST STARTED USING PAYROLL IN QB, PRNTED SOME PAYCHECKS WITH TAXES WITHHOLDING BUT I DIDN'T DEDUCT EMPLOYER TAXES & CONTRIBUTIONS, LIKE FEDERAL UNEMPLOYMENT, SS COMPANY AND MEDICARE COMPANY!! DO I NEED TO DEDUCTE THESES FROM EMPLOYEES CHECKS OR CAN I DO IT TO THE END OF THE YEAR....?? OR CAN I MAKE A ADJUSTMENT IN THE NEXT EMPLOYEES CHECKS? THANK YOU SO MUCH FOR YOUR HELP...
Thank you for watching the video!
Due to the large volume of questions and emails we receive daily, Candus isn’t able to respond to all of them any longer. If you are just starting out with QuickBooks or feeling overwhelmed and need help, register to join her next workshop here: canduskampfer.com/getting-started/
Have an amazing day!
Elaine
Team Candus
What if you are paying unemployment but they say they are not getting the reports and now there is late fee payments because of wrong reports
Hi, I'm a great fan of your videos.
I took over one qbks acct, and I'm trying to clean up the balance sheet , the previous employee left alot of payroll liability accounts open going as far back as 2018. I figured I can offset against payroll tax expense GL code, and when I did the liability accounts zeroed out on the balance sheet, but on the expense side it created a negative balance on my PNL report....
Any suggestions on how to go about reconciling that part of the balance sheet?
Thank you for watching our videos, I'll let Candus know you're a fan of hers 😊
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thanks.
Are you quickbooks user, if you, than give me your contact no
This is a great video.. . I have a question. What is the reason that the payroll liability account shows a negative ending balance in my chart of account? Payroll liabily report to state and federal shows cero. Thank you.
Hi Maria,
I’m glad you found the info helpful.
I added your question to our list. Candus uses questions that are submitted to create new QuickBooks tips each month. Please join the weekly tips and tricks to be notified when your question is answered. *canduskampfer.com/tips*
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Hello madam
Your teaching delivery is good.
I have a question.
HOW CAN WE TREAT WITH HOLDING TAX AND INCOME TAX DEUCTION .
Hi Imran,
Thank you for watching the video!
We will add your question to our future tip requests. Please join the weekly tips and tricks to be notified when your question is answered. canduskampfer.com/tips
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Team Candus
Hello Candus, I'm setting up payroll in chart of accounts I have Employee Taxes as a liability and Company Taxes as an Expense is this correct ,any help would be appreciated.Thank you. Frank-
for payroll i'm using and outside payroll service so i have to manually enter . so i want to create the accounts for the federal and state taxes that employee and company pay.thank you
Is 940 FUTA (unemployment tax) paid the same way in quickbooks and online as the tutorial for Fed Form 941?
lunalotus11,
Thank you for reaching out to us!
Due to the large volume of comments and emails, we receive daily, Candus isn’t able to respond to all of them any longer. We will add your question to our future tip requests. Please join the weekly tips and tricks to be notified when your question is answered. canduskampfer.com/tips
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Elaine
Team Candus
What about paying the liabilities for pre/post tax items like life insurance. How do you post the paymentd for thi=ose?
Hi,
If you're accruing them on the payroll, you'd still pay them as a liability check. Otherwise, they would be a business expense.
If you’d like to learn more about how to optimize QuickBooks for your business, I recommend checking out our Confidence with QuickBooks program. To learn more you can register for our replay of our Customizing QuickBooks workshop:
CandusKampfer.com/workshop
Have a great day,
Samantha, Team Candus
How do I change my MESC liability. I changed my rate in payroll item list to reflect what my new yearly rate is according to MI but not till 4-8-2020, should have been done 1-1-2020. I did make my payment but I adjusted the check to reflect the new rate. Now how do I go back and get rid of the balance for the 1st quarter since it is not accurate. The accurate rate is in the Payroll Item List already. Thank you in advance.
Hi Jennifer,
Thank you for reaching out to us.
I just added your question to our list. Candus uses the questions that are submitted to create new QuickBooks tips each month. Please join the weekly tips and tricks to be notified when your question is answered. canduskampfer.com/tips.
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Have an amazing day!
Elaine
Team Candus
I have a question that I hope you can answer it for me.
Once in the balance sheet, it's a payroll liability balance which have all the quarterly taxes.How can I reduce that amount if I already paid it to make it 0?
Meylin,
Thank you for reaching out to us!
Due to the large volume of comments and emails, we receive daily, Candus isn’t able to respond to all of them any longer.
We will add your question to our future tip requests. Please join the weekly tips and tricks to be notified when your question is answered. canduskampfer.com/tips
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Elaine
Team Candus
how we do make some adjustment for prior paycheck
how we do fix an error redline 941 file
thanks
Why is there still an exclamation point after the liabilities have been paid? I don't have any to be paid and I can't get the overdue warning to go away.
Yes Ma'am. I selected what I wanted to pay... changed the check number to EFT and not to print a check- saved- and it was then added to the completed list below- but an exclamation showed up beside the pay liabilities. (I really want that sucker to go away. I've been trying all day) Oh, and it does say liability check in the register afterwards.
Do you have information on why my payroll expenses that show paid in my checkbook in quickbooks does not show up on my profit and loss statement?
Hi Lori,
Thank you for watching our videos 😊
I will add your question to the list Candus uses to create new QuickBooks tips each month.
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Hi, I have my own workers compensation policy. On my payroll summary it has workers compensation for me to pay CA as well.
Hi Ronda,
Thank you for your question
Candus uses the list to create new QuickBooks tips each month. Please join the weekly tips and tricks to be notified when your question is answered. canduskampfer.com/tips
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Ronda, You'll need to review the payroll items to see if it was setup wrong.
Candus
I have the same issue as Kevin, if you do want to see the wages, taxes and fees broke out how would you do it? Right now, I make the liability check through payroll then go in and edit the check to include all the Employee and Employer taxes on one liability check. I don't know if this is the correct way of doing it or not, my liability report doesn't look so good, I think I may be doing it wrong... what do you recommend?
QB 2017, I write bi-monthly checks. I set the "paid through" date to the 15th or 30th/31st. The check date is set to the day my payroll company takes the money out of my bank account. Should I seperate the expense and liablities items into the appropriate tabs? I noticed that in both the liability checks you wrote in your video only the 'Payroll Liabilities' tab was filled in (even though some of the items are expenses).
...Or is it that I should write in my employee liabilities as negatives and employer expenses as positives?
P.S. Thanks for the quick reply!! :) I like your website.
That saves a lot of work! :) So correct me if I'm wrong, I can just write a regular check to my payroll service with the total amount they took for liabilities (not a special liability check). Should I NOT enter all the tax info into my employee checks as well? I am doing that right now and I know QB accumulates all the taxes together in the liability section.
I have an outside company handle my payroll. They withdraw the money from my account and pay everything. How should I book the payroll expense, payroll tax expense and the payroll fee? All together as one expense or should I break it down using their report?
I have the same issue as Kevin, if you do want to see the wages, taxes and fees broke out how would you do it? Right now, I make the liability check through payroll then go in and edit the check to include all the Employee and Employer taxes on one liability check. I don't know if this is the correct way of doing it or not, my liability report doesn't look so good, I think I may be doing it wrong... what do you recommend?
I found a video that explains it. Hard to follow but I had to watch many times. ua-cam.com/video/yc69iNvRlYs/v-deo.html
I need help doing it with Quick book Online anything on that? Please Help
Hi Glenda,
Thanks for your question, I've added it to our list. Once a month, Candus picks the top 10 questions and answers them Live on her FB page.
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Good Afternoon and hello from TX. I have a question for you and I hope you can help us. We have paid our garnishments via EXPERT PAY and one of our January payment was duplicated. We have reconciled our bank statement and what we need to do is reverse those efts and make them payable to our company. I am guessing this is a reclassification processing, but I a not sure how to go about it or how to perform that process. Ope you can help us. mkelly@silvercreekmaterials.com