SharePoint Communication Site vs Team Site

Learn the benefits, features and why you should use SharePoint Communication Site vs Team Site.
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In this video, we dive deep into the differences between SharePoint Communication Sites and Team Sites. Understanding these differences is crucial for effectively utilizing SharePoint in your organization.
Purpose and Design:
Communication Sites are designed to broadcast information to a broad audience. They are ideal for sharing news, reports, and other important information in a visually appealing format.
Team Sites, on the other hand, are designed for collaboration among team members. They are perfect for projects, teams, and departments where file sharing, co-authoring, and task management are key.
Features and Audience:
Communication Sites focus on communication and visual appeal, featuring sections for news, events, and highlighted content. They are targeted towards broader audiences within an organization, such as departments, all employees, or even external stakeholders.
Team Sites focus on collaboration, with quick links to document libraries, task lists, and team updates. They are targeted towards specific teams or project groups within an organization.
Permissions and Content Management:
Communication Sites typically have a few content creators (owners or members) and a large number of readers (visitors). Content is usually managed by a select few individuals who control what appears on the site.
Team Sites typically grant all team members edit permissions, promoting collaborative work. Content is managed collaboratively, with multiple contributors working on documents, tasks, and other resources.
Pros and Cons:
Communication Sites:
Pros:
Simple and intuitive interface for publishing content.
Built-in templates and web parts for a modern and attractive design.
Ideal for sharing information and updates broadly.
Flexible design options to suit various communication needs.
Cons:
Not designed for collaborative document management or intensive teamwork.
Simplified permissions may not suit complex needs.
Team Sites:
Pros:
Excellent for collaborative work, with features for co-authoring, document libraries, and shared tasks.
Seamlessly integrates with Microsoft 365 apps like Teams, Planner, and OneNote.
More granular permission settings suitable for team-based projects.
Cons:
Can be more complex to manage due to the collaborative nature and numerous contributors.
Less focus on visual appeal compared to Communication Sites.
When to Use Which:
Use a Communication Site when:
You need to broadcast information broadly.
The focus is on presenting information in a visually appealing way.
There is limited need for collaboration and document sharing.
Use a Team Site when:
You have a team or project that requires frequent collaboration.
You need to share and co-author documents, manage tasks, and use collaborative tools.
The focus is on teamwork and project management rather than broadcasting information.

[@chefgeldard]

Hi Mate,
Dougie, I must congratulate your outstanding video, it’s a really good video. Thank you for explaining this better in a few minutes, as opposed to hours and hours of online training sessions within my organization. Unbelievable. Well done! I did have a question for you-perhaps even another video topic-but I’m not really sure how to get in touch with you. However, I did send a message through to the UK Branch, marked for your attention. Thanks very much again, mate, from an Australian friend. I’ll be sure to share your videos and channel with all my colleagues, many of whom are struggling. Well done! Keep up the great work. Have a great day.
PS I guess the question I can put here separate to the above is are you able to integrate Evernote or Trello into the team site or even Dropbox? Thanks very much again.
Chef Dan

[@Dougie_Wood]

@@chefgeldard Hey mate, really glad you enjoyed the video! In regards to your questions, there is no native integration with those products as they are all non Microsoft.
You could look to use the “embed” web part but typically for third party apps I’d use a button or call to action web part to bounce you to a new window opening them.
You could also look to replace the third party apps with Microsoft alternatives. For example Trello is identical to Microsoft Planner.
Thanks again for the kind words, perhaps check out the membership on my channel for more extensive training videos 👍

[@chefgeldard]

Thanks so much for the quick reply Mate. I did send you a question via your email address on the official webpage or an idea and I will subscribe to your other site. Mate. Let me know if you need any cooking technical advice. Thanks again. Wonderful side. I’ll be sharing it with everyone. Enjoy your night all day mate.

[@chefgeldard]

@@Dougie_Wood hi mate thanks for the info above. I did look for like a membership on your page but I couldn’t find it. All I could find was subscribe if that’s what you’re referring to or if there is a membership I can pay for as an individual to learn more. Please let me know as I will sign up thanks very much again.

[@Dougie_Wood]

@@chefgeldard Please support ME 🙋‍♂️ by becoming a channel member for only £0.99p! share the LOVE now 💖 Click here: ua-cam.com/channels/bl8QtLtzfnv6jPoc8gPqFQ.htmljoin