How to write professional emails in English
Вставка
- Опубліковано 5 чер 2024
- In this practical English writing lesson, you will learn some of the most common email phrases you can use to sound professional. If you work in any type of business environment, there’s a good chance that you use email on a regular basis. However, many people aren’t familiar or comfortable with the formality or informality of email communication. I will teach you a wide range of business email vocabulary, phrases, and sentences often used by native English speakers. Here are some examples: “as discussed”, “to follow up on our previous discussion”, “this is to inform you that...”, “Thanks for the update”, “Thanks for looking into that”, “Thanks for following up”, “I’ll get back to you”, “Keep me posted”, and many more. This is an essential lesson that will help you write like a professional in almost any workplace.
Next, watch my video for advanced professional email writing! • C1 Advanced English fo...
TRANSCRIPT
Oh, there's free cake in the staff room? Thanks for letting me know. See you there. Yeah, free cake. All right. Hey, everyone. I'm Alex. Thanks for clicking, and welcome to this lesson on writing a business or professional email in English. Now, this is useful for those of you who are just starting a corporate job, or if you are looking to work in an English environment where emails are constant. So, I use my email every day. I can tell you 100% that I have used all of these at one point or another in my emailing career, we'll say. So, I've sent thousands of emails, and I've used all of these.
So, these are phrases that you can use in internal emails between yourself and your colleagues, or between yourself and someone who works with your company. So, maybe you know someone who is selling, you know, technology to your company, like printers or computers; maybe there's someone who supplies paper for your company and you have to interact with them, so you can use these phrases and expressions with them. All right?
So, first we'll start with the greeting. We have: "Hello", "Hi", "Hey, Steve". Steve - these are all for Steve. So, you notice... If you're wondering: "Why didn't you put 'Dear'? Why didn't you put 'To whom it may concern'?" You could still use those. I guess it depends on your own personal comfort with formality. Having worked, like, you know, in Canada and exchanging emails with people in the United States, most people are comfortable with a "Hello" or a "Hi". Only use a "Hey" for someone you know. So, these are in level of formality.
Next... All right, so one thing you might do in an email is to introduce a new topic or to inform someone of something; maybe not just one person, maybe a group of people, maybe a whole department. So, for example: "This is to inform you that..." Very general. So, maybe someone has received a promotion in your company. This is something you might see from your boss; or if you are a boss or a manager, you might send this to your team. "This is to inform you that", you know... Let's say Rosa; you have an employee named Rosa. "This is to inform you that Rosa has been promoted to the position of..." Okay? So you're giving information to your team.
This one: "Just to let you know"... Now, this is very informal. So, only send this to people you know well, people within your company, maybe a friend in the company. So: "Just to let you know" is a much more informal, casual way that you can use in an email, instead of: "This is to inform you that..." Okay? So, for example: "Hey. Just to let you know, I'm not here on Friday. Please see me if you need anything from me before Friday." Okay?
Also, you're introducing a topic, or informing your company, or someone of something, so: "Hey, Steve. Good news!", "Hey, Steve. Bad news.", "Hey, Steve. I've got good news.", "I've got bad news." Now, you notice, here, I used an exclamation after "Good news", you know, it's a good idea to make it seem exciting, so: "Good news! You know, I just got promoted." Okay? Or: "Good news! I'm getting a raise." Okay? Something like this. "Bad news. We're not getting pizza for free today.", "Bad news. I can't make lunch, sorry." Okay? "I can't make lunch." It doesn't mean you're creating lunch, you're making lunch; it means: "I can't go to lunch with you." Okay? So, you have: "This is to inform you that...", "Just to let you know...", "Good news!", "Bad news.", "I've got good news.", "I've got bad news." Okay? […]
I've just published a new video for advanced English learners! Learn phrases and sentences for your next professional email: ua-cam.com/video/FXna7zjwHzA/v-deo.html
Hey Alex just let you know you saved my professional life.
Of scamming people?
k2i I understand, thank you for the polite reply.
@@rf890 HAHAHAHAHAHAHA I SPAT MY TEA DUDE COME ON
Baris Cankaya LMAO SORRY BRO, hope i didn’t cause a huge mess 😆
Still missed to in your sentence
Hello Alex,
I hope everything is well. I'd like you to know that I'm grateful for people like you who are providing this type of tutorials that are very helpful.
On the topic of "how to write professional emails" you discussed today, there were things that I didn't know that I could use. I found it useful and informative. Every part of a proper email was explained in way that I could easily understand though English is not my first language.
Could you please include in your next videos a few seconds where it shows your entire white board? This will allow us to take screenshots of the topic.
Thank you for sharing your knowledge. I'll be watching your future videos.
Sincerely,
Ace
real
nice email bro
Hi Steve,
This is to inform that I deeply appreciate in taking your time and effort in making this video. As far as educating us in writing an email goes, Good News! I have learned a lot. Keep me posted for more updates in regards to your videos.
All the best,
Ron
I love it.
his name is alex lmao
Wow you are a good learner....I appreciate buddy
@@haneullach6970 that was an example
@@haneullach6970 He fell in love with this lesson until makes him forget who is he ( alex)..😂
Thanks Alex, it's very interesting to know that even after writing thousands of official emails we do forget these words which you have explained very well.
Hi Alex,
Good news! I’d like to inform you that I have gained valuable knowledge from this video regarding the topic of writing professional emails.
Thanks for the info.
All the best,
Julia
10/10
@@yasifaizi4316 great
English level 100
🤣🤣🤣
Awesome!
Hello Alex,
Just I want to let you know that you are a very good teacher and you used a good way to deliver the knowledge to your followers. Please keep going with these kinds of videos to help the people to enhance their ability to write a professional email in English.
Thanks for your help and support!
Hello Alex!
I hope you are having a fantastic start to your week. I appreciate that you are taking the time to teach other humans how to communicate via email.
Dear Alex,
I'd like to inform you that I really appreciate the good work you are doing by making videos like this. I'd also like to tell you that we really enjoy your videos and will be expecting more of you in the future.
Thanks for the help that you are providing through your videos.
All the best,
Rishop
Dear Alex,
Thank you for the useful lesson. I want to let you know that your business English videos are great.
Thank you
Hello Alex,
Thanks for the information you are giving about professional email writing.
Hello Alex,
Just to let you know that as a newbie to corporate world I really admire your efforts towards teaching such a relevant and practical skill which is very much required.
Thank you for the information
Regards,
Naseem.
Hi Alex,
I wanted to let you know, as a corporate trainer, this video has helped me instruct employees with basic English skills. You've made my job so much easier.
Thank you,
Dee
That’s fantastic to hear. Thanks for sharing your story. I’m happy and humbled to hear it.
Thank you Alex This lesson help me improve myself to write business email a lot.
Hi Alex,
Just to let you know that your video has taught me about how to reply for email. Good news ! Your videos is reaching lot of people and really helpful.
Thanks
This lesson help me improve myself to write business email. Thank you Alex
Hi Alex
Just to let you know that, I am extremely impressed by your way of teaching and for sure I apply this while, writing my professional email.
Thanks for the wonderful session.
All the best
Ankita Negi
Hi....I miss you
Hello Alex,
Just to let you know that you are the best with humility included in your teachings. Thankyou for the information on professional emails. Let us know more details in your English lessons. Keep up the good work.
All the best
Anmol.
Hello Alex!
This is to inform you that your video helped me a lot.
As far as I can learn from a single video I think I made a lot of progress by just watching it.
Thanks a lot and looking forward to other videos from you.
I am Chinese students ,after watching your class Video ,I wish I would make a better grades at my tomorrow test. And thank you for your teaching ,it is really nice.
Best video ever regarding good email writing lesson.
Hi steve,
hope your doing well. This is to express my happiness and gratitude towards your lessons. I am going to have a test tomorrow and this helped me a lot. I will stay tuned to your videos.
Regards,
Dhaarshan
Hello Alex,
This is to inform you that, recently I've been appointed in new job and I don't have a lot of information about writing a professional and formal email but this is Video is quite conducive and an inspiring one form which I gained a lot of vital information which enable me to perform my career.
All the best.
Keep up the enthusiasm for demanding more knowledge and which may excel in your career! 👍
Hi Alex,
Thanks for making a video on the topic "writing a professional emails in English". The most impressive thing about the video is you have kept things simple and categorized the content into subtopics which is really useful for a fresher like me.
Quotation always goes behind a period.
Alex, thank you so much for this English writing lesson. it is very helpful.
Damn! I forgot to distribute my points more carefully; Alex put all 10 into charisma.
Hi Alex
This is to inform you that I am learning English, I'm from Colombia and this video helped me a lot in regards to get a job in a contact center, I appreciate your amazing effort.
all the best,
Sebastian Briceño
Hello, Alex! Thank you so much for your lessons. Your speech is easy to understand even for beginners, and that's an adorable flair of yours for each single visitor of this channel who is - undoubtedly- incredibly glad to be your at least far-away student!
Hey Alex,
Just to let you know that I’ve learnt a lot from your professional email writing video , this video will surely help me in future & thanks for uploading this video keep helping people like you are doing and I appreciate it
Thanks for your help with this email writing video
All the best
Dipesh
Thanks Alex, you're the best.
Hi Alex
Thanks to you for teaching us ,keep me posted new learning lessons as much as you can
Hello Alex, i'd love to tell you that your lesson have helped me so much to write a good formal letter in my academic career . Thank you for the heads up !
Hello Alex,
Thanks for sharing this video it has helped me improve my email writing.kindly keep me posted when you have new videos.
Thanks maggie.
I am glad i came across your video. This is great. We need more clips on these types of writing on daily basis. At times, i am stuck and get lost on how to start a sentence.
Thanks for the kind feedback, Brent! I'll be making more videos like this in the future.
Hello Alex,
I'd like to say thanks for your time to learn us in order to improve our knowledge.
Hi Alex ,
you have saved my professional life , because of you I have learnt to write proper mails in my career , thanks for making such a good video .
Hi Sir !
I'd like to appreciate your teaching as well as communication skills..
Thanks for being such a great instructor regarding Community Guidelines !
Hi Alex
Good news!
Regarding my interest in writing emails, I've learned a lot thanks to your video, and I subscribed to your channel.
Keep me posted with new materials
Thanks!
Alaa
Hey, just to let you know, I have been using these already! But they are definitely refreshing.
Hello Alex!
I hope you are having a fantastic start to your week. I appreciate that you are taking the time to teach other humans how to communicate via email.
Respectfully, it is generally considered good practice to not use words with negative meaning. Words have a powerful impact and when you start a correspondence with "bad news", you are setting them up for disappointment.
You could instead start with "HelIo! I have just been advised that such and such is not an option. This is why, but here are all of the other options you can choose from."
That way you are gently breaking the news that they can't have what they immediately want, and you come in with an abundance of other options.
That being said, keep living your best life.
Kind regards,
Salina D.
Hi Steve,
Thanks for the valuable information. i've been looking for a video like this for a long time and I really appreciate your time and effort putting into it. This will be much better way to learn for new employees. Much respect
All the best
Faniz
Hii Alex
Good news!
This is to inform you that this is one of the best email lesson video on UA-cam till now
Please keep me posted regarding new lesson.
Thanks & regards
Sagar.
Great
Greetings Alex,
In regard to your video lesson, it has been very beneficial for me. I’ve learned different formal and informal ways to properly structure an email. I now feel confident and look forward to writing and sending emails to friends, family and my fellow colleagues. Thanks for your help.
Kind regards,
Mark Wilson
noice. ✌✌✌💪💪
Hello Alex,
Do you know how much this video have helped me to learn about mail communication? Please, keep posting such videos. I'm looking forward, for you upcoming videos.
Thank you.
Hi Alex,
So grateful for the video i just watch. It was really amazing i have learn so much from it andjust to let you know i will like to watch more of your videos. All the best.
Hi Alex,
I would like to inform you that this video is extremely helpful to me for learn how to write an email in a proper manner in today's professional world.
I'm from India and I'm very appreciate to your efforts for making this video.
Thanks for the information.
Best regards
Avinash
Hi Alex,
This is to inform you that your content is helpful, especially for those people who don't know how to write an email. As far as this subject goes, Could you let me know when will you post another video on this kind of topic so I can be updated? Thanks for the heads-up.
Best regards,
Me
Hello Alex,
This is to inform you that i gained some improvement in my English business letter by this video.
Thank you so much for this info.
Regards,
Kishan
Hi Alex,
This is to inform you all your lessons made me more confident in my daily writing. I like your interactive teaching strategy. I highly appreciate your effort and time which make people empower.
All the best
Ama
I do agree with you. Thank you for educating your virtual students.
Hey Alex,
Just to let you know that your videos are very interesting to watch. I have learned a lot on how to make an email in a proper way.
Thanks,
Ricky
Hi Alex,
Thank you for sharing this lesson.
Btw what the difference for "sincerely yours" and "yours sincerely"?are they exacly the same? Or which one is correct between those two?
I often see those two in email or subscription
this was extremely helpful. I was born and raised in the US using English. I am 24 years old on the autism spectrum and email scares me. processing information is not an easy task for me. I am trying to learn more about email so I can hopefully work a receptionist job. thank you for the video. this was very clear and easy to understand
Thank you for updating the information which is needed for writing an emails.i really appreciate the time you spent to make us updated.
Hi Alex,
Thanks for the wonderful info, about email writing. I've learned a lot from this video.
Alex this is great and really informative, thanks
Hi Alex,
This is to inform you , I had a great morning looking at your videos. Please keep me posted with more informatic videos. Thank you.
Many thanks for heads up!
Hey alex,
Thank you for your videos
Keep me posted.
No
Hello Alex,
I would like to thank you for this lesson on how to write professional email!
As you discussed in the video on trying to write email on the comments below, I just did and hope it’s good enough as for a beginner!
Regards,
Hello marwa I am also beginner if we learn with each other we will learn faster and batter. So if you intrested please let me inform my reply on this comment.
Thank you so much Alex!! Your class is so much appreciated now I'm starting a knew job.
Fantastic!
You are one of the best teachers i saw in my life .
Thanks .
Hello Alex,
Just to let you know that I found this video very helpful and informative. Could you post a video on "How to write an advertising email".
Let me know.
Thanks
Hello Alex,
thanks for uploading this beautiful video from which I have learned a lot. And I think i'll be able to write a better email from now.
regards
Mrinal
Thanks for sharing the formal emails. Happy to see you again
Hi Alex
This is to inform you that I loved the way you explained this subject, please keep doing it so you can help as much people as you can.
Thank you for the help with finding a new job where I will apply all the knowledge I got from you today.
All the best,
Smailyn
Hey Alex this is to inform you that regarding your tutorial on "how to write professional emails in english" i found it very help full especially for beginners.
Thanks for your assistance in helping me improve my email writing skill.
Best Regards
Ephrem
Hello, Alex! I have been looking for a teacher exactly like you!
Please keep uploading "business email writing" classes, also if is there any recommended App to practice writing email? I use to live in the US for 20years however, my writing skills are terrible..😅
Thank you
Hi Alex,
This is to inform you that the classes you are taking for the advancement of English learners are very helpful and splendid. Fortunately, I saw your videos yesterday and it helps me to improve and also assist me to take away some of my insecurities. I'm waiting for your updates and wishing you all the best for the following videos.
Thanks
Haritha Harikuttan
Thank you so much Steve, I'm glad you puff up here in my screen this will greatly help me with my "Communication" assignments😊.
Hi Alex,
This is to inform you that you are a great teacher, I'm a huge fun of U. I'm very grateful for the high quality of your course. Thanks to you, my English is getting better and better.
Best regards
Mimi
Hello Alex,
Thank you for posting this useful video! It really helped me to improve my writing skills. I am working in a multinational company and writing emails are crucially.
I will continue to follow up this UA-cam channel and watch your videos!
All the best,
Madalina
Dear Mr Alex,
kindly be informed that all points you mentioned regarding "How to write professional mail" topic in your video are clear and easy to digest.
your efforts are much appreciated. thanks for your work. please keep me updated with your new upcoming videos
keep it up champion.
Best regards,
Mohamed Khairy
Thank you Alex For your Teaching or Support !
Hello Steve,
Just to let you know that this video help me alot in coming years. So I'd like to know if you can suggest me some quality videos for career boosting like this one .
Thanks for the info.
hello Alex,
This is to inform you that, the way you are making afford to improve our skills is much valuable to us.
could you please update more videos like that, keep us posted.
thanks
Crystal clear, thank you so much.!
Hi Alex,
This is to inform you that I learned something new today just only because of you. But, Could you let us know how to write emails when you are reaching out to someone? like, cold emails. by the way thanks for teaching us.
Regards,
Rahul
Hello Alex
This is to inform you that i really like your way of teaching about an email.
Thanks for the information
Regards
Junaid khan
Hey Alex,
Thanks for giving us good hints on how to write professional emails.
Regards
Hi Alex,
I just want to thankyou for this informative content and your teaching is quite awesome. You guys help a lot of people like me to upgrade ourselves and you all are doing a great job.
Hey Alex,
This is to inform you that i am very impressed with your communication skills.
Thanks for the training on how to write a professional email.
Thanks,
Regards,
Emran Shareef
Hello Alex,
I'd just let you know that I am your new subscriber and I felt that you are doing such a great work. So, keep on doing. Your videos are improving our knowledge. I am pursuing CA and your videos are gaining my soft skills.
Thank you so much for these great content.
Regards;
DEEPAK BHARDWAJ
(Future chartered accountant)
The lesson that you teach is very useful for me . Thanks a lot.
Hello Dear Alex ,
This is to inform you ; just have 3 second of watching Alex teaching. I feel compelled to subscribe to the channel. Just graduated this May and going out to the work world ? This is one valuable lesson.
You save me from sending a trouble emails .
Thank you so much Dear Alex .
Kindly,
Paulin D .
Hey Alex,
This video has got a great basic info, really appreciated your teaching.
Thank you so much please post more videos.
Regards,
Kalyan
Hello alex
Thanks for making such a valuable videos that we can learn a lot of things and you are a good teacher
Hi Alex
Good news! I've passed my B1 exam thanks to your video. In regards to the quality of the video, it's the best you can find on the internet. I'd like to be an English teacher one day.
Thanks a lot for such a good video.
All the best,
José
Thanks Alex for helping me out.
Hey Alex,
Greetings!
I would like to inform you that this video was really helpful and informative for professional mailing.
Thank you for the information
Regards
Sneha
Hey SNEHA,
Just to let you know that this is great.
@@XinhLe
Good
Hi Sneha,
Thanks for your messege to us. We are really glad to your messege.
Thanks and regards
Nithin
Dear Alex,
I would like to know if this structure would help me to score good grades in my Business Communication course which I had on coming wednesday.
It really help me a lot in finding new phrases for different situations indeed boost me up for my upcoming exam.
Thanks for looking into email writing.
Regards,
Abdullah.
4
Hey Alex,
This is to inform you that this session is very useful for the new join the corporation job's.
So make more video.
Thanks and regarding
Alex! You are great. Really thank you.
Hello Alex ,
I’m Menghot ,this is my first time to watch your video lesson,which talk about how to write professional email in English.Thanks for your hard working.I’ll practice to write an email to my best friend everyday. Thanks for today 🙏😄
Have a nich day everyone ✨✨
Hi Alex,
Thanks for your sharing this lesson. I’ve saved $90 for Business Email Writing online course by learning it from your video.
Just to let you know how I appriciate this amazing thing you made.
If you have any details on differences business kinds of writting, please keep me posted.
Thank you.
Hello Alex,
Good news!I learnt many valuable information by your video and I will implement this in my exams.
Thanks,
Sumukh
Hai Alex,
I just want to express my profound gratitude for sharing this insights on how to write a professional emails. Am grateful 🙏.
You're so welcome!
Hi, Steve,
Good News!
I want to inform you that your valuable video about "How to write professional e-mail in English" gave me great idea about writing e-mails in English environment. I'd like to thank you. Please keep posting such this great video.
Best,
Abdirahman
Hi Alex,
Thank you for the lesson on professional email, I would like to inform you that this lesson is precious.
Hi Alex,
This is to inform you that your email class has been very informative to me i was able to learn certain new things, please continue with this good work you are doing as you are saving people like us secure our jobs.
Regards,
Bikeaholic
Hi Alex,
Just to inform you that your teaching skills are very good. The way you understand is awesome. These 18 minutes have increased my knowledge on things that will help me in the future.
Thanks
Furqan
Hello Steve,
Just to let you know that this lecture is really interesting and straightforward. I'll definitely make use of all the words and format henceforth whenever I'm writing a mail at work.
Regards,