Productivity Toolkit: How To Achieve Any Goal, Focus & Enter Flow State On Command | Cal Newport
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- Опубліковано 14 лип 2024
- Download my FREE Deep Life Guide HERE: bit.ly/3QBIcug
Cal Newport talks about the essential productivity toolkit in Episode 272 of the Deep Questions podcast.
In this episode, Cal reviews what he believes to be the four essential tools for feeling on top of everything you need to do. If you’re missing one of these, you might struggle. If you use all four, you’re probably safe never thinking about “productivty” again. Cal is then joined by friend of the show, New York Times bestselling author David Epstein, to answer listener questions about their personal struggles to take control of their lives.
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Listen to Episode Here: www.thedeeplife.com/listen/
0:00 The Productivity Toolkit
32:14 What is the most underrated productivity superpower?
41:12 Should I journal?
45:40 How do I build a system to help me remember things?
49:13 Can I use a split-day strategy to time block a reactive job?
51:53 Help! I'm stuck at age 30. How do I get unstuck?
1:13:16 How can we make learning as addictive as social media?
Connect with Cal Newport:
🔴Visit Cal's BLOG and website: calnewport.com/blog/
🔴Check out Cal's books: calnewport.com/writing/
🔴Check out The Deep Life: thedeeplife.com
About Cal Newport:
Cal Newport is a computer science professor at Georgetown University. In addition to his academic research, he writes about the intersection of digital technology and culture. Cal's particularly interested in our struggle to deploy these tools in ways that support instead of subvert the things we care about in both our personal and professional lives.
Cal is a New York Times bestselling author of seven books, including, most recently, A World Without Email, Digital Minimalism, and Deep Work. He's also the creator of The Time-Block Planner.
The videos are considered to be used under the "Fair Use Doctrine" of United States Copyright Law, Title 17 U.S. Code Sections 107-118. Videos are used for editorial and educational purposes only and I do not claim ownership of any original video content. I don't use said video clips in advertisements, marketing or for direct financial gain. All video content in each clip is considered owned by the individual broadcast companies.
#CalNewport #DeepWork #DeepLife #DeepQuestions #TimeblockPlanner
#WorldWithoutEmail #DeepQuestionsPodcast
🎯 Key Takeaways for quick navigation:
00:00 🛠️ Intro to 4 Tools
- Introduction to essential productivity tools.
03:38 📅 Calendar Foundation
- Importance of a well-maintained digital calendar.
05:33 📋 Obligation SL List
- Reducing cognitive load with lists.
08:04 📅🗓️ Multiscale Planning
- Effective planning at various scales.
09:40 📄 Core Systems Document
- Documenting core systems for clarity.
19:50 📚 Master Thought List & 📝 Managing Ideas
- Using a "Master Thought List" and managing ideas.
24:12 🌟 Starting Simple
- Start with simple tools.
25:09 💡 Self-Regulatory Notebook & 🚫 Saying "No"
- Using a self-regulatory notebook and saying "no."
27:28 🧩 Progress Principle and Planning
- Building momentum and effective planning.
32:01 ⏰ Scheduling Every Minute
- Schedule every minute for productivity.
37:26 📅 Overcoming Productivity Hurdles & 🔄 Transition Time
- Overcoming productivity hurdles and using transition time.
39:05 🕰️ The Cognitive Experience & 📖 Benefits of Journaling
- Enhancing the cognitive experience and benefits of journaling.
45:37 🧠 Improving Memory
- Strategies for improving memory.
49:11 ⏰ Time Blocking & 💡 Pursuing Passionate Goals
- Time blocking and pursuing passionate goals.
55:14 📚 Writing Careers & 📰 Transition in Journalism
- Tips for writing careers and transitioning in journalism.
01:03:11 📝 Concrete Career Planning
- Emphasizing lifestyle-centric career vision.
01:05:29 🌟 Importance of Mentorship & 📜 Value of Life Insurance
- Mentorship and life insurance importance.
01:09:11 🏋️ Fitness and Nutrition Coaching & 🧠 Motivation and Learning
- Fitness coaching and motivating learning.
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Haha I loved the example of fine tuning the Notion automation through hand gestures and chatGPT and zapier, Thomas Frank vibes
12:10 is gold and SO funny
So funny yet so true 😂
🎯 Key Takeaways for quick navigation:
00:00 The *video discusses four essential productivity tools for building an effective toolkit.*
01:07 The *first tool is a reliable digital calendar, emphasizing its importance for organization, with an advanced tip to use scheduling tools like Calendly.*
04:49 The *second tool is an "Obligation SL Status List," capturing commitments with a clear indication of their status, helping to avoid the stress of keeping things in your head.*
07:37 Tool *number three is "Multiscale Planning Documents," advocating for planning at quarterly, weekly, and daily scales. An advanced tip is to have an analog notebook for daily plans.*
10:53 The *fourth tool is a "Core Systems Document," a piece of paper outlining the actual systems implemented for organization and productivity. An advanced tip is to laminate it for visibility.*
13:22 These *tools are technology-agnostic, and the emphasis is on the systems, not the specific technology used.*
14:17 The *set of these four tools is considered a complete and essential package for effective organization and productivity.*
18:09 The *importance of deliberate experimentation and reflection in productivity, drawing parallels with the concept of deliberate experimentation seen in successful generalists, as discussed in David Epstein's work.*
19:07 Knowing *what you're doing is crucial for productivity, described as "Darwinian productivity" where systems are tested in a competitive landscape.*
19:35 Cal *Newport uses a self-regulatory notebook and a "book of small experiments" to test hypotheses and expand skills.*
20:18 Newport *introduces a "master thought list" to organize ideas and information during the wide net phase of a project, creating an associative "Wiki of the brain."*
22:06 Newport *emphasizes being technology agnostic in organizing thoughts, suggesting methods like index cards, folders, or sponsored tools.*
23:30 Newport *recommends starting with the simplest implementation for a spark list or knowledge management system and iterating based on frustrations.*
26:17 The *importance of a self-regulatory notebook is highlighted across various aspects of life, including professional and personal goals.*
27:42 Newport *introduces the concept of a "spark list" as a place to capture interesting ideas and information for future reference.*
34:20 Newport *suggests the underrated productivity strategy of saying "no" even to things you might want to do, emphasizing the need to prioritize and avoid overcommitting.*
36:01 Strategies *for productivity include managing workload stress by imagining immediate positive outcomes when faced with tasks. *
36:30 Emphasizes *the importance of the progress principle, advising to write down completed tasks to build momentum and positive emotions.*
37:11 Recommends *scheduling every minute of the workday through time blocking, providing valuable feedback on the feasibility of planned activities.*
38:36 Introduces *the concept of a "meeting buffer," suggesting adding a 15-minute buffer after scheduled meetings to clear thoughts and prevent cognitive overload.*
39:33 Emphasizes *the importance of "solitude deprivation" and the need for time alone with one's thoughts for self-reflection and cognitive well-being.*
41:26 Discusses *the benefits of journaling, differentiating between self-regulatory journaling for tracking activities and spark book journaling for capturing ideas.*
42:24 Proposes *boredom as an essential component of self-reflection, highlighting the value of removing distractions, such as smartphones, to facilitate meaningful reflection.*
49:41 Addresses *a time blocking question related to a legal profession, suggesting the merit of time blocking the first half of the day and planning the second half based on the day's demands.*
51:57 Responds *to a case study from an individual turning 30, facing career challenges and concerns about professional success and family planning, offering insights into navigating a Deep Life.*
52:38 Don't *let the fear of starting late hinder your progress; focus on the present.*
53:06 Success *in creative fields often involves building a skill set and progressing methodically.*
54:32 The *perception of the right time to start may not align with the reality of success timelines.*
55:14 Break *down the pursuit of a romantic profession into manageable steps; focus on developing specific skills.*
56:12 Consider *gaining experience in related fields to broaden your network and discover opportunities.*
01:02:57 Have *a lifestyle-centric career plan; envision your ideal life and work backward with practical, concrete steps.*
01:05:29 Physical *presence and exposure to experienced professionals can provide valuable learning experiences often missed in remote settings.*
01:08:28 Mentoring's *value is often in implicit knowledge, observed by being around the mentor, posing challenges for remote work.*
01:09:11 The *scene in a physical workspace, like a New Yorker's old building, fosters spontaneous interactions, discussions, and collaboration.*
01:11:02 Policy *Genius offers an easy way to compare life insurance options, starting at $292 per year for a million-dollar coverage, with some providing same-day approval.*
01:12:40 MyBodyTutor, *an online coaching program, helps with health and fitness goals by providing personalized plans, daily check-ins, and accountability, offering deep questions listeners $50 off the first month.*
01:13:36 Discussing *a TED talk by Luis von Ahn, founder of Duolingo, exploring the idea of making learning as addictive as social media by leveraging attention economy mechanisms.*
01:16:48 Sustainable *learning involves connecting to deeper motivational centers, fostering a desire for long-term growth and a richer, more meaningful life.*
01:17:57 Attempting *to make language learning as entertaining as social media might be challenging, requiring massive investment and potentially undermining the essence of effective learning.*
01:22:49 The *current trend of providing instant gratification through digital distractions might hinder the development of deeper aspirations and intrinsic motivation.*
01:25:38 Free *or cheap games on platforms like iPad are designed for prolonged engagement, fostering a continuous switch between different games.*
01:26:44 Challenges *in generating ideas arise when transitioning from environments with constant stimuli to those requiring self-generated ideas.*
01:27:25 Having *broader interests makes tasks that might seem like drudgery compelling and enjoyable, turning challenges into opportunities for improvement.*
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Hahaha 😂 From 12:23 - 13:10 is gold! Especially that twist at the end 😉😂
Omg, this was a phantastisc episode. Thank you Cal. Greetings from Germany
Thank you for always having great content
19:50 put ideas some where with keywords you would think of when you find that specific piece of information
24:10 Dont work backward with the most advanced application, then let your particular frustration/ limitations drive you to another application that solve that specific problem
25:25 Reflection on your system, or experiment (what works what doesn’t work)
It’s possible to schedule dual meetings on any digital calendar, one for the reminder, one for a real meeting or time block. It’s also simple to color code either the real calendar item or the reminder, or both. I use Outlook.
9:38 just moved to this. A6 notebook in pocket with electronic calendar to consult in the morning. No need to be on the phone all day.
In the deep dive Cal said he had a whole calendar devoted to a reminders system. We need to hear more about this reminder calendar system and see examples.
The goal is not to be surprised by the meetings you have in your proper calendar. If you use a tasklist, you can automate things so that every time you add a meeting in your calendar, a task is also added to your tasklist for one day (two days? three days? depends on how those meetings a re challenging) before that will remind you to get ready/prepared for the meeting that will come the next day.
Hey Cal, I took your video on starting with your new year resolution in 2023 instead of 2024 pretty seriously. The simplicity of the idea kept me awake for two nights. I started building habits. I started with not using the phone after 9:30 and weak early. I have been consistently doing that. That's one bird down. I have also identified my daily patterns of what to eat in morning, afternoon, evening and night. What makes me lazy in the afternoon, what time I used to have cravings and replaced them with healthy options like milk, fruits, and eggs. What works for me in terms of workout. Is it a morning workout I should go for or the evening. I have identified my time blocks for deep work in the entire day. I identified exactly when do I feel naturally active and when I feel lazy. I feel like I know myself. The only issue I have is to build up the habit of sticking to one goal to build my career and earn money. Hopefully in the next two months I will do that as well and by the time 2024 starts I will be ready to be the best version of myself.
Congratulations 🎉
You can do this man, I'm a on a similar journey: I feel like I layed the foundations for the deep life now it's time to act and start really living deeply.
Good luck and happy 2024!
Eggs arent healthy but im glad you made those improvements i am a little jealous.
Digital Apps are a big waste of time that I would add to the bucket of cyber-productivity tools.
One ends up putting a lot of thinking into the tool rather than actions.
Season 2 please
Which episode can I watch where he talked in more detail about the multi-scale planning system?
So, are essentially writing our daily plan twice every day, first in our calendar and then in our notebook?
Timestamps on UA-cam, please.
I appreciate the FREE content.
I appreciate the timestamped free content even more
This video was JUST posted. Patience.
@@easy-rails I hear ya! Well, in that case, why not throw in a back rub, too? 😂
check description
❤️🙏🙏
Came to yt for the Jesse's skeleton bit, where is he??
35:40 "the better you get at writing, the more the universe conspires against you writing" i must the best writer then as i cant put pen to paper yet to start
Writing 😅
Newportonian > Newportist
Your sound engineering is a little odd. It kinda sounds like you're always talking through a cloud of vapor
Cringy Cal strikes again! #Cocaine 😂😂