How to use Microsoft Forms Tutorial (2023)

Microsoft Forms is a tool often overlooked tool to use for Forms, Surveys and Quizzes but it's a really powerful tool to use to collect information from your colleagues and even customers and people from around the world.
In this video, I will show how to use the latest features in Microsoft Forms from 2023, including the ability to import from existing PDF's and Documents, use AI to help with the design themes, gain access to templates and question banks and more.
Once you have completed this video, you should have the confidence to go and create a new Form and get collecting that all important information you need.
#microsoftforms #microsoft365 #your365coach
00:00 What we will cover in this Tutorial
00:58 Accessing Microsoft Forms
01:25 Templates for Microsoft Forms
02:24 Creating a Form from a Template
02:41 Changing a Question in Microsoft Forms
03:20 Marking a Question as Required
03:49 Adding a Subtitle to a Question
04:28 Reordering Questions on a Form
05:07 Adding New Questions to a Form
06:28 Using AI to add Suggested Questions
07:36 Updating the Form Header & Title
08:14 Using AI Styles & Designs in Forms
08:52 Adding Music to Microsoft Forms
09:17 Collecting Responses in Forms
11:15 Invitations via Outlook and Teams
12:16 Invitations via QR Code & Embed Code
12:38 Accessing an Invite via Teams
12:56 Completing a Microsoft Form
13:16 Reviewing Responses on a Microsoft Form
13:54 Export Responses to Excel
14:11 Closing a Microsoft Form for Responses
14:50 Get Email Notifications for Responses
15:16 Allow Others to Edit & Review Responses
16:32 Share the Form as a Template
16:58 Creating a new Form
17:36 Importing a Questionnaire or Survey from PDF or Word
19:10 Access Existing Forms
19:39 Summary

[@TheAbdulrahman566]

Thanks Scott. Your tutorial came really handy. ☺

[@PeriopEducator]

Thank you for creating this very easy to follow tutorial.

[@gillwright4462]

Amazing! Thanks so much.😀

[@your365coach]

Any time! 😃

[@mialaxamana3608]

Thank you for an informative video tutorial.

[@your365coach]

Your very welcome 😄

[@npbrun4877]

Amazing video. Thanks alot. 🙏

[@your365coach]

My pleasure, I am glad you enjoyed it 😀

[@syedabidaliabdi1273]

i need points scoring and right answer choice.. where i get these?
i also need to know how to create a quiz which have 15-20 question but all the time when user open this link it display random 10 of them and score accordingly

[@lisamolloy1]

Very helpful Thanks!

[@your365coach]

You are welcome 😀

[@christopherodell8601]

Thanks for this - very useful

[@your365coach]

Glad it was helpful! 😀

[@user-sw8if6mw2x]

Fantastic! Subscribed> :)

[@your365coach]

Awesome, thank you!😀

[@kristine8773]

Can I use Microsoft forms and add upload file section using my personal account?

[@EdwinaLowe]

This is really useful thanks so much, Scott.
Can I just ask in the question types, you seem to have the option in the dropdown for Upload a File but I don't have that option which would be really useful - is it only available at certain subscription levels for 365?

[@your365coach]

Thanks for your great feedback.
This shouldn’t be limited based on a license but rather it’s not available if you have a Form that allows anyone in the world to fill it in. The ability to attach files to Forms is only available via ‘File upload is only available when “Only people in my organization can respond” or “Specific people in my organization can respond” is the selected setting’ in the Form Collector options.
This is mainly because of the mechanisms that Forms uses to store its attachments but also it could be quite dangerous to allow anyone in the world to upload files into your IT environment 😄
Hope that helps?

[@EdwinaLowe]

That's interesting, thanks Scott. I was trying to create a form for someone else to use as a template - so it seems I can't use that feature as an individual user I guess...it has to be in a workplace/organisational setting where 365 is used instead. So I'll need to give them instructions on how to add that question themselves. Thanks again for clarifying, that's helpful 👍🏻

[@bawwizzy55]

Really nice tutorial

[@your365coach]

Thanks for your kind feedback 😀

[@tourtvhd]

Amazing tutorial. Is there a way to add an e-signature in a Microsoft Form?

[@your365coach]

Sadly not, as it would require a Workflow of some type but even that is challenging as you would need to export a copy and then send it via DocuSign or Adobe Sign and that would be challenging 😥

[@brightbotchway6817]

My collect response give me only everyone can answer option, any help.

[@your365coach]

It may be due to a licensing requirement being this: ‘Only people in my organization can respond and Specific people in my organization can respond options are only available for Office 365 Education and Microsoft 365 Apps for business users’
Therefore id just check your license in the first instance 😄

[@trevorgarner5803]

why does Microsoft still cheat when I'm playing Solitaire ,this happens quite a lot . Come on play the game !