This was just the kind of info I needed to organise my events along with filling in the type of event and having them automatically updated on my Google calendar so I can see it from an overview point of you. Thank you Sir.
Hi Andre Our pleasure! Glad to know you have started using Form Director now. Keep exploring. There are too many things that can be automated through Form Director to keep you free and on control
Glad that you liked it. You can check out all three videos at formdirector.jivrus.com/apps/google-workspace/google-calendar to see and use the full potential of Form Director integration with Google Calendar.
Thank you. If you are looking for avoiding duplicate or overlapping events getting created, the you can see the instructions at formdirector.jivrus.com/apps/google-workspace/google-calendar#h.i9zxipzi1op8 to configure the same. If you need more help, please reach out to support team at formdirector.jivrus.com/support
Thanks for the video. Can I have multiple appointments for a given time slot? My use case is Event sign ups and I would like several people to be able to sign up for a given time slot for the event, and the rest of the processes continue as you demonstrated - get the calendar invitation updated.
Great. If you are looking for multiple events (appointments) to be created at the same time in the calendar . But looking at your use case, I think what you are looking for is to add attendees to the same event on every form submission. Please check the second demo video at formdirector.jivrus.com/apps/google-workspace/google-calendar#h.9ar8fqysnk9k which gives step by step approach to configure this. In case you need further support, please reach out to formdirector.jivrus.com/support
Yes, if you include the form respondent email in the guests (invitee) of the event, s/he gets the event in her/his calendar and get an email invitation
I have a workshop day after tomorrow and I am collecting google form responses till tomorrow for registrations. How I can add the option that who so ever fills the form gets the task of the workshop added to his/her calendar automatically? Please guide me in this!
Hi Mukund, You can set up Form Director on Google Form that registrations will add attendees to your workshop calendar event. When you do this, your users will see the calendar event in their calendar. You can learn more on formdirector.jivrus.com/apps/google-workspace/google-calendar#h.9ar8fqysnk9k
Yes, you can add calendar resource. Simply take the resource id from Google Calendar and add/ map to "Guests" field in the Google Calendar integration of Form Director. This will assign the calendar resource to the event when it gets created by Form Director.
Hi very helpful video thanks for that, is it possible to add a confirmation step from one of the form collaborators before adding the consultancy to the google calender but most importantly until the event is confirmed by one of the collaborators another party should not be able to take that time slot either... is this possible?
Hi Malinda Yes, it is possible to create event only on confirmation. Please check Approval feature at formdirector.jivrus.com/features/approval to configure this. However, the slot cannot be reserved. You can read more about Google Calendar integration of Form Director at formdirector.jivrus.com/apps/google-workspace/google-calendar
Hi Carlos Albornoz Google Forms do not stop from submitting a overlapping event time. However, you can configure Form Director to "avoid overlapping event" and send alert email on overlapping events. Please check the configuration in Form Director Google Calendar Configuration (service edit configuration). Try and let us know how it goes.
HI, After saving the map you will have to save the service as well, are you sure that you're saving the service? If you're still facing issues pleease contact our team to help you
Google Calendar API does not support selecting different meeting software. (The GUI supports it). As soon as this feature is supported in the API, we will integrate it with Form Director
Hello, first I'd like to thank you for creating this super helpful tool! However I am facing a slight issue. I am using the start date and end date to create events on multiple dates, however I want the time slot to be fixed on each day (the start time and end time). As of now, the booking is made from the start time of start date to the end time of end date all the way through. For example, if I set the start date as 7th and end date as 9th, start time as 10 am and end time as 3 pm, the event is created from 10 am on 7th all the way until 3 pm on 9th. Is there any solution to this? Please help 😭
Yes, it is possible. For this, you can map Start Time as "Templated Field" with value in HH:mm format. For example, set template as 15:00 for start time 3 pm. Contact us at www.jivrus.com/about/contact-us if you need more help.
Hi Margaret, Could you please contact our support team regarding this issue formdirector.jivrus.com/support with the screnshots of the error you're seeing. They will be able to guide you interms of resolving it.
This video is essentially that. If you need specific configuration details, you can raise s a support request at formdirector.jivrus.com/support/contact-us
Every form response will result into separate Google Calendar event. However, due to lack of Google APIs and lack of concurrency control, it cannot avoid multiple appointments at the same time. Any duplicate appointments need to be manually managed.
mn mau nanyaa kenapa pas saya sudah input mapping di directornyaa tapi pas mau disave disebutin bahwa saya belum diconfiguring mappingnyaa? itu kenapa yaaa? padahal udah diinput konfigurasinya
Hi, As metioned earlier, After saving the map you will have to save the service as well, are you sure that you're saving the service? If you're still facing issues pleease contact our team to help you
Hello, My only problem with connect the Form with the Calendar that I don't start/end on the date. All I need is just booking the whole day without speific starting/ending time. So How can I do this please? Thanks for this great app.
Hi Mashael In fact, you can configure the calendar event to be an "All day event" which does not need a start and end date. Can you check formdirector.jivrus.com/apps/google-workspace/google-calendar#h.p_D6a3NE_zZoN0 for details? Do let us know if you are able to use it well.
@@FormDirector Thanks a lot for your reply. I'm still confused. I did this actually that I chose all day but not sure about what next, because the app stills ask me to add start and end date as a required fields. And what to add on form to let the clients to choose the date of the day? I'm sure there's something missing that I can't just put my hand on.
"Adding people to existing event" was not there is Form Director earlier. Since many people like you asked for this service, we have added a new service under Google Calendar app in Form Director called "Add Guests to Event". You can learn more at formdirector.jivrus.com/apps/g-suite/google-calendar#h.9mjltz9kkpqk Can you use this new service and do let us know your feedback?
Hi, I tried to set up appointment on my calendar. I did mapping as you showed. The first time it showed the appointment at the time slot as I want. But second time it pop up at the top, not at the time slot as I set up, please help !!!!!
Hello, i wanna seek help on why cant i set up the form director on the gform? I installed the form director but i cant seems to set it up. Theres no option i😭😭 please help me
Hi Amyrah, If you are not able to see the "Setup" menu of Form Director, please check www.jivrus.com/resources/articles/g-suite/add-ons-faq#h.p_urHdPzuOF6ES to resolve this. If you face any other issue, please raise a support request with screenshots at formdirector.jivrus.com/support/contact-us
You need to ensure that your email account (from which you are using Form Director) has edit access to the calendar where you want to create events. Please check the same and enable edit access. After that it will work fine.
Form Director does not automatically adjust your Google Form when a slot is taken. (This, we are planning in the future). However there is a configuration in Form Director to "Avoid overlapping of events". You can read more about this at formdirector.jivrus.com/apps/google-workspace/google-calendar#h.p_pKlhICb1R146
Hey, i have a question. Is it possible if i have my members (the consultants) with our difference in time availability set up our own schedule availability in one form? So for example, if someone choose me as the consultant they could only pick time from 9 to 11 am, but if they choose my friend they could only pick time from 2 to 5 pm. Thank you very much 😊🙏🏻
Yes, you can do that by using "Lookup" mapping in Form Director to choose time based on the consultant selected. Note that Google Forms cannot dynamically change the choice options or restrict times. Using Lookup mapping, you need to map the time from your predefined configuration on Google Sheets.
You would get an error if your domain admin has not allowed to install. You can ask your domain admin to whitelist/ allowlist Form Director. You can learn more at www.jivrus.com/resources/articles/google-workspace/whitelisting-google-workspace-apps. If you still face any issue, please reach out to our support at formdirector.jivrus.com/support
@@KarlatheLosen Form Director works on personal gmail account also. In this case, there is no allowlisting to be done. Can you write to support@jivrus.com with the steps and screenshots of the issue that you are facing?
You have a limited free quota. Then you need to take up a paid plan according to your usage . you can refer the plans in formdirector.jivrus.com/pricing
I really love this idea, but I keep running into an error. how do i force the person filling out the time section of the sheet to add the minutes. if they don't add the minute, I still receive an email with the information, but it doesn't add to my calendar because of the time error. for example, the person puts in 1 for the hour, but doesn't put 00 for the minute. the sheet recognizes this as 1pm, but the form director errors out...
Hi Alexander You can either date end date time from the Google Form or configure a event duration (in minutes, hours, or days) in Form Director configuration. You can read more on this at formdirector.jivrus.com/apps/google-workspace/google-calendar#h.p_QdxQ4oW9crba
Hi Quinton, If you have configured Google Calendar event creation in Form Director, it should either create the event or send an error notification (e.g. you have no write access to Calendar or Guest emails are not valid etc). If you still face the issue, can you raise a ticket with the necessary screenshots at www.jivrus.com/about/contact-us?
hi, i wanna ask about Quota per month for pro 1500 transactions on Google Docs, Slides and Sheets (750 Docs, 250 Slides and 500 Sheets) 500 emails 100 transactions on Google Contacts, Google Calendar, Google Tasks, Google Drive. you mean i can collect 500 email on google form, but i can only send 100 reminder ? i want to create registration form for around 500 people and send google calendar reminder.
Hi Digitalis, Emails quota is for the usage of an Email app in Form Director that has no direct relationship with other apps like Calendar. Please read more on formdirector.jivrus.com/pricing
Are you consistently facing this issue? If you are on a custom domain, please check if your domain admin has blocked add-ons. If you need further help, please reach out to our support team at formdirector.jivrus.com/support
Hello. I created a form with the name field and the date of birth. I want to create an event in the calendar where the name and date are entered and that I receive an alert on the day, every year so that I can send a birthday message. How can I do it?
Hi Andre, You can set up Google Calendar configuration with reminders so that Google Calendar sends you reminder emails/alerts prior to the event as per your configured time. Please check formdirector.jivrus.com/apps/g-suite/google-calendar#h.p_w1nl_SeU9d7z for details.
Form Director can be added to you workspace by installing it from the Google MarketPlace workspace.google.com/marketplace/app/form_director/824044380012
Hi can I ask you a question, is it possible to search my free slots in my calendar, or do I need to configure first appointment slots at Google Calendar?
This was just the kind of info I needed to organise my events along with filling in the type of event and having them automatically updated on my Google calendar so I can see it from an overview point of you. Thank you Sir.
Glad to know that Form Director is helping you to get your process automated. Keep exploring Form Director, it can do lot more.
This was a PERFECT solution for my problem!! Thanks for turning me on to the Form Director!!
Hi Andre
Our pleasure! Glad to know you have started using Form Director now. Keep exploring. There are too many things that can be automated through Form Director to keep you free and on control
amazing add in! just what I need for everything in creating a calendar system and forms, etc.
Glad that you liked it. You can check out all three videos at formdirector.jivrus.com/apps/google-workspace/google-calendar to see and use the full potential of Form Director integration with Google Calendar.
Gracias por tu vídeo, fuiste de gran ayuda. El idioma no fue un obstáculo para aprender.
Thank you
Thank you for this video, it has helped me a great deal.
Glad to know that. Keep exploring all features and apps that Form Director works with.
I have to come back and make adjustments to my form because this is exactly what I need
Thanks, glad to know
Thank you! Can we add PTO events from one Google Form to multiple Google Calendars?
Sure, yes, you can add multiple services in the Form Director to send form responses to multiple Google Calendars (or other applications)
@@FormDirector You're the best. Thanks again
This is very helpful. Can you add multiple calendar options that won’t duplicate?
Thank you. If you are looking for avoiding duplicate or overlapping events getting created, the you can see the instructions at formdirector.jivrus.com/apps/google-workspace/google-calendar#h.i9zxipzi1op8 to configure the same. If you need more help, please reach out to support team at formdirector.jivrus.com/support
this is great !
Thank you.
Thanks for the video. Can I have multiple appointments for a given time slot? My use case is Event sign ups and I would like several people to be able to sign up for a given time slot for the event, and the rest of the processes continue as you demonstrated - get the calendar invitation updated.
Great.
If you are looking for multiple events (appointments) to be created at the same time in the calendar .
But looking at your use case, I think what you are looking for is to add attendees to the same event on every form submission. Please check the second demo video at formdirector.jivrus.com/apps/google-workspace/google-calendar#h.9ar8fqysnk9k which gives step by step approach to configure this.
In case you need further support, please reach out to formdirector.jivrus.com/support
@@FormDirector Thank you
Hi. It is interesting. I am asking if the sender of the form receives an invitation for the event in his own calendar
Yes, if you include the form respondent email in the guests (invitee) of the event, s/he gets the event in her/his calendar and get an email invitation
I have a workshop day after tomorrow and I am collecting google form responses till tomorrow for registrations. How I can add the option that who so ever fills the form gets the task of the workshop added to his/her calendar automatically? Please guide me in this!
Hi Mukund, You can set up Form Director on Google Form that registrations will add attendees to your workshop calendar event. When you do this, your users will see the calendar event in their calendar. You can learn more on formdirector.jivrus.com/apps/google-workspace/google-calendar#h.9ar8fqysnk9k
thank you, can we add calendar resource, such as a meeting room?
Yes, you can add calendar resource. Simply take the resource id from Google Calendar and add/ map to "Guests" field in the Google Calendar integration of Form Director. This will assign the calendar resource to the event when it gets created by Form Director.
@@FormDirector do you have a sample video tutorial?
yes, this was perfect!
Thank you.
Hi very helpful video thanks for that, is it possible to add a confirmation step from one of the form collaborators before adding the consultancy to the google calender but most importantly until the event is confirmed by one of the collaborators another party should not be able to take that time slot either... is this possible?
Hi Malinda
Yes, it is possible to create event only on confirmation. Please check Approval feature at formdirector.jivrus.com/features/approval to configure this. However, the slot cannot be reserved. You can read more about Google Calendar integration of Form Director at formdirector.jivrus.com/apps/google-workspace/google-calendar
AMAZING 🎉🎉🎉🎉🎉
Hi,
Thank you so much.
Please let us know if you have any doubts.
Have a Nice Day!
Thank you it is very useful, Is there a way to avoid overlapping events?
Hi Carlos Albornoz
Google Forms do not stop from submitting a overlapping event time. However, you can configure Form Director to "avoid overlapping event" and send alert email on overlapping events. Please check the configuration in Form Director Google Calendar Configuration (service edit configuration). Try and let us know how it goes.
Dear thanks for the help.
@@fandeit5928 Hi looking to do the same thing, did it work ?
@@malindaganewatte3749 It worked perfectly and has many very useful options.
I want to ask if for example I have configured the mapping field but when I save it it turns out that the mapping is not saved, why is that?
HI,
After saving the map you will have to save the service as well, are you sure that you're saving the service?
If you're still facing issues pleease contact our team to help you
Instead of Google Meet can we map the Google Form Responses to a Zoom account?
Google Calendar API does not support selecting different meeting software. (The GUI supports it). As soon as this feature is supported in the API, we will integrate it with Form Director
Hello, first I'd like to thank you for creating this super helpful tool! However I am facing a slight issue. I am using the start date and end date to create events on multiple dates, however I want the time slot to be fixed on each day (the start time and end time). As of now, the booking is made from the start time of start date to the end time of end date all the way through. For example, if I set the start date as 7th and end date as 9th, start time as 10 am and end time as 3 pm, the event is created from 10 am on 7th all the way until 3 pm on 9th. Is there any solution to this? Please help 😭
Please contact the support team they will be able to help you in with the solution like how they helped me with the same situation
Hi Gowtham
Hope your issue is resolved by support team. If you have any further question, please write to support@jivrus.com
Is it possible to sync forms that were completed prior to installing form director?
Yes, you can reprocess the old responses in Form Director with the steps at formdirector.jivrus.com/docs/how-to/reprocess-old-from-responses
Hello, is it possible to have a set start time for all events? Thank you.
Yes, it is possible. For this, you can map Start Time as "Templated Field" with value in HH:mm format. For example, set template as 15:00 for start time 3 pm. Contact us at www.jivrus.com/about/contact-us if you need more help.
Error- approval request is missing.How to fix this
Hi Margaret,
Could you please contact our support team regarding this issue formdirector.jivrus.com/support with the screnshots of the error you're seeing.
They will be able to guide you interms of resolving it.
Hi, is there a video to show the configuration for the google calendar to work with the form director?
This video is essentially that. If you need specific configuration details, you can raise s a support request at formdirector.jivrus.com/support/contact-us
How do you know if the time scheduled works? Also, When more than one form comes in, when is the next appt scheduled? Does this happen automatically?
Every form response will result into separate Google Calendar event. However, due to lack of Google APIs and lack of concurrency control, it cannot avoid multiple appointments at the same time. Any duplicate appointments need to be manually managed.
mn mau nanyaa kenapa pas saya sudah input mapping di directornyaa tapi pas mau disave disebutin bahwa saya belum diconfiguring mappingnyaa? itu kenapa yaaa? padahal udah diinput konfigurasinya
Hi,
As metioned earlier,
After saving the map you will have to save the service as well, are you sure that you're saving the service?
If you're still facing issues pleease contact our team to help you
is it possible to be the one to set the date for an applicant to choose from? all they have to do is select the date of choices
Yes, it is possible. You need to ensure that the date is in YYYY-MM-DD format in the choice.
Hello,
My only problem with connect the Form with the Calendar that I don't start/end on the date. All I need is just booking the whole day without speific starting/ending time. So How can I do this please? Thanks for this great app.
Hi Mashael
In fact, you can configure the calendar event to be an "All day event" which does not need a start and end date. Can you check formdirector.jivrus.com/apps/google-workspace/google-calendar#h.p_D6a3NE_zZoN0 for details? Do let us know if you are able to use it well.
@@FormDirector Thanks a lot for your reply. I'm still confused. I did this actually that I chose all day but not sure about what next, because the app stills ask me to add start and end date as a required fields. And what to add on form to let the clients to choose the date of the day? I'm sure there's something missing that I can't just put my hand on.
Okay I'm done. I found it out :D. wow now I understand how it works. Interesting. Thanks again,
@@heartalez Glad to know that you made it. Keep exploring formdirector.jivrus.com for more.
I had a envent and I need put the people how subscribe from forms in the calendar of this event. Is it possible?
If this work I was thinking buy on plan
"Adding people to existing event" was not there is Form Director earlier. Since many people like you asked for this service, we have added a new service under Google Calendar app in Form Director called "Add Guests to Event". You can learn more at formdirector.jivrus.com/apps/g-suite/google-calendar#h.9mjltz9kkpqk
Can you use this new service and do let us know your feedback?
Hi, I tried to set up appointment on my calendar. I did mapping as you showed. The first time it showed the appointment at the time slot as I want. But second time it pop up at the top, not at the time slot as I set up, please help !!!!!
Can you raise a support request with details and screenshots at formdirector.jivrus.com/support/contact-us
Hello, i wanna seek help on why cant i set up the form director on the gform? I installed the form director but i cant seems to set it up. Theres no option i😭😭 please help me
Hi Amyrah,
If you are not able to see the "Setup" menu of Form Director, please check www.jivrus.com/resources/articles/g-suite/add-ons-faq#h.p_urHdPzuOF6ES to resolve this. If you face any other issue, please raise a support request with screenshots at formdirector.jivrus.com/support/contact-us
How do I fix GoogleJsonResponseException: API call to calendar.events.insert failed with error: You need to have writer access to this calendar?
You need to ensure that your email account (from which you are using Form Director) has edit access to the calendar where you want to create events. Please check the same and enable edit access. After that it will work fine.
What if i want to disable the days that are already taken on Google Forms?
Form Director does not automatically adjust your Google Form when a slot is taken. (This, we are planning in the future). However there is a configuration in Form Director to "Avoid overlapping of events". You can read more about this at formdirector.jivrus.com/apps/google-workspace/google-calendar#h.p_pKlhICb1R146
Hey, i have a question. Is it possible if i have my members (the consultants) with our difference in time availability set up our own schedule availability in one form?
So for example, if someone choose me as the consultant they could only pick time from 9 to 11 am, but if they choose my friend they could only pick time from 2 to 5 pm.
Thank you very much 😊🙏🏻
Yes, you can do that by using "Lookup" mapping in Form Director to choose time based on the consultant selected. Note that Google Forms cannot dynamically change the choice options or restrict times. Using Lookup mapping, you need to map the time from your predefined configuration on Google Sheets.
HI - I cannnot seem to download form director - any idea why? It shows an error.
You would get an error if your domain admin has not allowed to install. You can ask your domain admin to whitelist/ allowlist Form Director. You can learn more at www.jivrus.com/resources/articles/google-workspace/whitelisting-google-workspace-apps. If you still face any issue, please reach out to our support at formdirector.jivrus.com/support
@@FormDirector I think it is not allowing the download because I am trying to work on a personal gmail account. Could that be the problem?
@@KarlatheLosen Form Director works on personal gmail account also. In this case, there is no allowlisting to be done. Can you write to support@jivrus.com with the steps and screenshots of the issue that you are facing?
you need to pay to use it?
You have a limited free quota. Then you need to take up a paid plan according to your usage . you can refer the plans in formdirector.jivrus.com/pricing
I really love this idea, but I keep running into an error.
how do i force the person filling out the time section of the sheet to add the minutes. if they don't add the minute, I still receive an email with the information, but it doesn't add to my calendar because of the time error.
for example, the person puts in 1 for the hour, but doesn't put 00 for the minute. the sheet recognizes this as 1pm, but the form director errors out...
Hi Alexander
You can either date end date time from the Google Form or configure a event duration (in minutes, hours, or days) in Form Director configuration. You can read more on this at formdirector.jivrus.com/apps/google-workspace/google-calendar#h.p_QdxQ4oW9crba
I created an appointment but its not showing up on my calendar. Can you tell me how to fix it?
Hi Quinton, If you have configured Google Calendar event creation in Form Director, it should either create the event or send an error notification (e.g. you have no write access to Calendar or Guest emails are not valid etc). If you still face the issue, can you raise a ticket with the necessary screenshots at www.jivrus.com/about/contact-us?
hi, i wanna ask about Quota per month
for pro
1500 transactions on Google Docs, Slides and Sheets (750 Docs, 250 Slides and 500 Sheets)
500 emails
100 transactions on Google Contacts, Google Calendar, Google Tasks, Google Drive.
you mean i can collect 500 email on google form, but i can only send 100 reminder ? i want to create registration form for around 500 people and send google calendar reminder.
Hi Digitalis,
Emails quota is for the usage of an Email app in Form Director that has no direct relationship with other apps like Calendar. Please read more on formdirector.jivrus.com/pricing
When I add the form director add on I get an error message.
Are you consistently facing this issue? If you are on a custom domain, please check if your domain admin has blocked add-ons. If you need further help, please reach out to our support team at formdirector.jivrus.com/support
Hello. I created a form with the name field and the date of birth. I want to create an event in the calendar where the name and date are entered and that I receive an alert on the day, every year so that I can send a birthday message. How can I do it?
Hi Andre, You can set up Google Calendar configuration with reminders so that Google Calendar sends you reminder emails/alerts prior to the event as per your configured time. Please check formdirector.jivrus.com/apps/g-suite/google-calendar#h.p_w1nl_SeU9d7z for details.
@@FormDirector Ok, obrigado
sir where is form director
how can i add form director
Form Director can be added to you workspace by installing it from the Google MarketPlace workspace.google.com/marketplace/app/form_director/824044380012
Hi can I ask you a question, is it possible to search my free slots in my calendar, or do I need to configure first appointment slots at Google Calendar?
Currently this is not feasible