Archived emails exit your inbox and go to the “All Mail” section of Gmail. These emails also appear in their corresponding label section if you have added them to any. Any archived email will return to the inbox if the email thread receives a new response.
This approach only works when you don't have a lot of emails from many sources. If you are a person that manages many things, you'd be getting constant replies (in those reply all situations) on a specific thread that all your labelled emails go back to the inbox. You then spend time re-label them. In many cases, the action needed to address a specific email is less than the effort to label them constantly. If you are not on top of the labeling efforts, you may actually miss important emails that get reburied in the inbox. Outlook's approach to folders and focused inbox works much better for people with a lot of emails. Plus, Gmail's search function is a hit/miss for average person especially if you have a lot of emails. It works if you write complex search queries using developer-like syntax, which your non-tech people aren't able to do effectively.
Keyboard shortcuts would help with this as well! L to label - just type a couple of letters for the inbox you want to add the email to, then E to archive.
Great thanks, just started using it, and found too in shortcuts (hit ? to see them all): 'g then s': to go to starred emails, then hit 'g then i' to go to inbox.
I am so thankful for this video. I'm in my last year of high school and when prioritizing college its been hard to get rid of all the junk subscriptions i had that I barely or never checked. This not only allowed me to organize but also allowed me to dump over 4k emails in my inbox that I know I would not really need or check(these subscriptions were stuff like social medias and bonus customer stuff form restaurants I barely visit in years)
If emails are archieved do they still count against your total storage allotment? After using gail since 2009, last year I had to start buying storage from Google One.
@@cordeliaparham6800It is my understanding that it still does count. It's not necessarily the email that takes up a lot of space but the attachments and embedded images, etc.
More of this guy!! What a great video. Clearly communicated and helpful. Also, he just seems like a good dude that you'd like to hang out with. Maybe play some video games or watch a movie.
Thank you! I did not know this multiple inbox functionality, very nice! It is also worth noting that you can drag and drop the e-mail to the label on the left side, which applies that label AND archives (remove from inbox) in one simple action. :)
Excellent video! I learned a lot. and also from this follow-up comment. I might actually get to like Gmail now as this makes it a lot easier to catalog. Thanks to both!
I have been dreading my emails for weeks and this video gave me the courage to go through everything in only 2 hours! Thank you so much! I'm at inbox zero again and all the email anxiety has been lifted! Yahoo!!!
This seems incredibly annoying because you have to go through each email and categorize it. Would be better if you did this automatically with filters.
It depends on what type of email you get. There is no point in making a filter for your boss if sometimes it is something you have to read, or you are waiting on an answer, or you have to act on it. He might not have mentioned filters because he didn't want to make this video too long.
Thanks for the video. My takeaways as follows: 1. Simple and Short As the novice in using Gmail for business purpose. I found that you delivery the key point in a simple way in just 8 min. 2. Pratical I found the video's content to be easily digestible and immediately applicable to my workflow. 3. helpful For people nowadays, we're cluttered by lots of information and thoughts and it lead us to be less creative and peaceful. It's important to maintain an organized and clear mind. This video emphasize on decluttering our email inbox not only helpful for streamlining our work process but also foster a more peaceful ming. Organize the mail box just like clearing our mind.
I knew about labels but Thank you for letting us know about multiple inbox settings in gmail 👍 i usually create folders, apply rules to move. However by categorizing as Awaiting Response, Followup and To Read will help. Especially just by clicking mouse on email bar and being there for few seconds will turn that Email to read (red) status even when it is not read (red). This helps 👍
I really enjoy and appreciate how this channel demonstrates clear and simple ways to make practical use of common applications. I'm retired, really have no pressing need, but still like watching and learning.
This is good stuff. I noticed that after creating your labels and moved the emails, you then “archived” the main inbox…where do they go and how can you go back to review and archived email in Gmail?
@@PedroPerez-bp3ph Archived emails exit your inbox and go to the “All Mail” section of Gmail. These emails also appear in their corresponding label section if you have added them to any. Any archived email will return to the inbox if the email thread receives a new response.
It's because you are retired and not dealing with 600+ emails a day that you find this useful. By "archiving" emails, they go into a giant pool and it becomes very difficult to search for a specific email, especially if you get a lot of emails. The alternative is to add a bunch of labels to each email so you can facilitate later search efforts. Microsoft Outlook's approach is far superior. You get to drop emails into folders and when you later search for emails, you greatly reduce the scope of the search, thus making the top results much more relevant. Some people would argue you can use very complex search query with Gmail but the problem is when you need to search for an old email, you often don't remember enough details to form a precise enough search query. Hack, if you remember enough details, you wouldn't be searching for it, you'd be locating it. Microsoft Outlook's use of folder, combined with threaded email and focused inbox are far superior for people that get a lot of emails and need to respond, act on, or search for old emails very quickly.
Good guide. I really need to spend a little more time within the Gmail interface and learn it better. Currently I simply download all my Gmail to my email Client on my PC. To me Folders is just simpler to use vs Labels.
I am known at work as the guy that always respond and respond quickly with relevant information. I am also known as the person that can find and dig up history in a few seconds. I use Folders... I tried to convert to Labels a while back and my overall efficiency dropped significantly. The other issue is the difficulty of finding old emails. The label approach actually adds complexity because you may not remember what labels you added to each email. Using 1 to 2 layers of Folders can cut down search time and increase result accuracy significantly. At my work, the people that are slow to respond to emails and ones that respond to outdated email or using outdated information are always Gmail users.
Thanks so much for this. As someone who was used to file organization in real life struggling to adapt to digital (after too many years) I could really see this being a solution to weed through the thousands of unread emails...
I can only scale so much! You'll see more people over time who specialize in different areas (programming, web design, audio, Google products, Adobe, Microsoft, etc.). 👍 Goal is to offer free educational videos on as many topics as possible with similar quality and consistency.
This was simple, yet beautiful. Im a under-graduate student soon to be a graduate and have recently started using my mails for professional work. This is amazing! Thanks.
This was very handy, especially for getting a little control of my customer service inbox which was getting a little out of hand relying on pure grey matter.
Watching this reminds me of years ago going through myself and trying to learn how...before yt made it available. Not even sure if YT was around then or just getting started so who knows maybe that's what the 5, 10 or 100 stars is about when shopping. Watching these though...so much time saved instead of by trial and error.
Hey Kevin! This was the most accessible explanation I've come across in like forever! Thank you soooo much. I've just subscribed and will definitely be coming back for more.
Hi Michael, thank you, but probably before you mentioned the topic or explain further, you can mention about Kevin, it doesn’t have to be detail but enough to clear the confusion
Kevin, you should have introduced your new teammate at the beginning in the intro to this video and then let him start) I thought that you applied faceapp AI)
What a great video brother really it enhanced my knowledge about my Gmail. Gmail settings are quite complicated to understand but you made it quite easy.
wow Keven that's really amazing I am mesmerized thank you ! I love to tell you that I am not going to use the lable exactly how you mentioned but I got an clear cut idea only because the way you explained keep going and thank you again Keven have a great day .
Michael is the new guy! You'll see more people over time who specialize in different areas (programming, web design, audio, Google products, Adobe, Microsoft, etc.). 👍 Goal is to offer free educational videos on as many topics as possible with similar quality and consistency.
The video is by Michael and Kevin gets the credit? The quality and instructional method is very good by Michael. Please could we have more content by this great teacher.
Kevin you made it very clear instructions and detailed and very easy to follow.Keep it up. Make another video about can responses please for businesses
Hi Kevin, thanks for a very well explained video. One question - I still have to go through every single email in my inbox and "label" it - right? Or does Google remember the label and allocate it when that sender sends another email?
Thanks once again Kevin, this is great stuff, it really is. Throughout the past I have made attempt to organize my Gmail to no avail. However, the content you just provided will certainly allow me to finally organize and better manage my Gmail.
Archived emails exit your inbox and go to the “All Mail” section of Gmail. These emails also appear in their corresponding label section if you have added them to any. Any archived email will return to the inbox if the email thread receives a new response.
This approach only works when you don't have a lot of emails from many sources. If you are a person that manages many things, you'd be getting constant replies (in those reply all situations) on a specific thread that all your labelled emails go back to the inbox. You then spend time re-label them. In many cases, the action needed to address a specific email is less than the effort to label them constantly. If you are not on top of the labeling efforts, you may actually miss important emails that get reburied in the inbox. Outlook's approach to folders and focused inbox works much better for people with a lot of emails. Plus, Gmail's search function is a hit/miss for average person especially if you have a lot of emails. It works if you write complex search queries using developer-like syntax, which your non-tech people aren't able to do effectively.
Thank you for this, but it does not work on android phones.
This might have answered my question.
6:30 how do I put my top up for time on my phone
What is over the hump day
Subscribed. You had me at "Nope, this is Comic Sans... It's too much too early in the morning."
Wow Kevin, the new skincare routine is working GREAT!
🤣
Keyboard shortcuts would help with this as well! L to label - just type a couple of letters for the inbox you want to add the email to, then E to archive.
Love it! Great addition!
Great thanks, just started using it, and found too in shortcuts (hit ? to see them all): 'g then s': to go to starred emails, then hit 'g then i' to go to inbox.
,ha@@KevinStratvert
I can see why this has over 637K views. The video was clear and concise and offered an excellent strategy.
I am so thankful for this video. I'm in my last year of high school and when prioritizing college its been hard to get rid of all the junk subscriptions i had that I barely or never checked. This not only allowed me to organize but also allowed me to dump over 4k emails in my inbox that I know I would not really need or check(these subscriptions were stuff like social medias and bonus customer stuff form restaurants I barely visit in years)
If emails are archieved do they still count against your total storage allotment? After using gail since 2009, last year I had to start buying storage from Google One.
@@cordeliaparham6800It is my understanding that it still does count. It's not necessarily the email that takes up a lot of space but the attachments and embedded images, etc.
Thanks!
More of this guy!! What a great video. Clearly communicated and helpful. Also, he just seems like a good dude that you'd like to hang out with. Maybe play some video games or watch a movie.
Thank you! I did not know this multiple inbox functionality, very nice! It is also worth noting that you can drag and drop the e-mail to the label on the left side, which applies that label AND archives (remove from inbox) in one simple action. :)
Excellent video! I learned a lot. and also from this follow-up comment. I might actually get to like Gmail now as this makes it a lot easier to catalog. Thanks to both!
I have been dreading my emails for weeks and this video gave me the courage to go through everything in only 2 hours! Thank you so much! I'm at inbox zero again and all the email anxiety has been lifted! Yahoo!!!
Not Yahoo. Gmail.
This is exactly what I needed and it's been working great! Thank you!
This seems incredibly annoying because you have to go through each email and categorize it. Would be better if you did this automatically with filters.
It depends on what type of email you get. There is no point in making a filter for your boss if sometimes it is something you have to read, or you are waiting on an answer, or you have to act on it. He might not have mentioned filters because he didn't want to make this video too long.
ye i wish you could drag and drop your emails into the categories mentioned.
Thanks for the video. My takeaways as follows:
1. Simple and Short
As the novice in using Gmail for business purpose. I found that you delivery the key point in a simple way in just 8 min.
2. Pratical
I found the video's content to be easily digestible and immediately applicable to my workflow.
3. helpful
For people nowadays, we're cluttered by lots of information and thoughts and it lead us to be less creative and peaceful.
It's important to maintain an organized and clear mind.
This video emphasize on decluttering our email inbox not only helpful for streamlining our work process but also foster a more peaceful ming.
Organize the mail box just like clearing our mind.
💯novice davis stars.
This was simply AMAZING , best part freeing up our mental space and simply seeing a cleared Inbox! Thanks so so much, invaluable info!
I have been struggling with this for a long time. Where are more helpful Microsoft Windows YTbers who are MORE LIKE KEVIN??
omg thank you... I just spent 3 hours getting my inbox to ZERO and it was worth it!
I knew about labels but Thank you for letting us know about multiple inbox settings in gmail 👍 i usually create folders, apply rules to move. However by categorizing as Awaiting Response, Followup and To Read will help. Especially just by clicking mouse on email bar and being there for few seconds will turn that Email to read (red) status even when it is not read (red). This helps 👍
Thanks a ton! I've been using your method the past few days and it's really helping reduce the pressure of keeping an eye on all the correspondence
Great tutorial. As a solo entrepreneur, my ever-growing inbox was a constant source of stress. Everything feels more manageable now.
I really enjoy and appreciate how this channel demonstrates clear and simple ways to make practical use of common applications. I'm retired, really have no pressing need, but still like watching and learning.
Thank you very much!
This is good stuff. I noticed that after creating your labels and moved the emails, you then “archived” the main inbox…where do they go and how can you go back to review and archived email in Gmail?
@@PedroPerez-bp3ph Archived emails exit your inbox and go to the “All Mail” section of Gmail. These emails also appear in their corresponding label section if you have added them to any. Any archived email will return to the inbox if the email thread receives a new response.
It's because you are retired and not dealing with 600+ emails a day that you find this useful. By "archiving" emails, they go into a giant pool and it becomes very difficult to search for a specific email, especially if you get a lot of emails. The alternative is to add a bunch of labels to each email so you can facilitate later search efforts. Microsoft Outlook's approach is far superior. You get to drop emails into folders and when you later search for emails, you greatly reduce the scope of the search, thus making the top results much more relevant. Some people would argue you can use very complex search query with Gmail but the problem is when you need to search for an old email, you often don't remember enough details to form a precise enough search query. Hack, if you remember enough details, you wouldn't be searching for it, you'd be locating it. Microsoft Outlook's use of folder, combined with threaded email and focused inbox are far superior for people that get a lot of emails and need to respond, act on, or search for old emails very quickly.
Long time listener. First time caller.
This is awesome!
KS has great tips. But limited time.
Bring in more experts to offer their tips! Genius!
Lol
Love the calm and instructing energy of this dude .
Really like the way he teaches
I appreciate that!
Same. Michael has a great presentation style
@@ez-mcg how do you know his name bro does he have a personal channel
@@777MANAV he says it.
My brain has been stressing about this for weeks and my brain can't wait to tackle this!!😊
Good guide. I really need to spend a little more time within the Gmail interface and learn it better. Currently I simply download all my Gmail to my email Client on my PC. To me Folders is just simpler to use vs Labels.
I am known at work as the guy that always respond and respond quickly with relevant information. I am also known as the person that can find and dig up history in a few seconds. I use Folders... I tried to convert to Labels a while back and my overall efficiency dropped significantly. The other issue is the difficulty of finding old emails. The label approach actually adds complexity because you may not remember what labels you added to each email. Using 1 to 2 layers of Folders can cut down search time and increase result accuracy significantly. At my work, the people that are slow to respond to emails and ones that respond to outdated email or using outdated information are always Gmail users.
Thanks so much for this. As someone who was used to file organization in real life struggling to adapt to digital (after too many years) I could really see this being a solution to weed through the thousands of unread emails...
Don't start getting lazy on us & outsource ur tutorials... Your simplistic explainations & likeability can not be replaced!
I can only scale so much! You'll see more people over time who specialize in different areas (programming, web design, audio, Google products, Adobe, Microsoft, etc.). 👍 Goal is to offer free educational videos on as many topics as possible with similar quality and consistency.
Take care with outsourcing. You only have to have one person who lacks your charisma and you could lose subscribers.
I was gasping for air when you said, "Nope, this is Comic Sans...It's too much too early in the morning." 🤣🤣🤣
This was simple, yet beautiful. Im a under-graduate student soon to be a graduate and have recently started using my mails for professional work. This is amazing! Thanks.
This was very handy, especially for getting a little control of my customer service inbox which was getting a little out of hand relying on pure grey matter.
Thank you for this! My inbox currently stands at 11,343. I can't wait to clear it up!
Watching this reminds me of years ago going through myself and trying to learn how...before yt made it available. Not even sure if YT was around then or just getting started so who knows maybe that's what the 5, 10 or 100 stars is about when shopping. Watching these though...so much time saved instead of by trial and error.
This has helped so much to immediately start organizing my mail, thank you. ✨✨
...Also need to edit my subscriptions...!
WOW, I loved how you explained using labels. Very motivated to get to 0. Currently at 20,000.
You dont have time go through 20,000 emails. Just anything current and then just archive the rest.
Great video. When you only narrate, one cant help but getting the feel of watching a Bob Ross "Happy Paintings" video...
Hey wait a second. You’re not Kevin. Where’s the cookies? I need to hear what we’re doing “To-day”. 😂
Welcome, Michael.
Hey Kevin! This was the most accessible explanation I've come across in like forever! Thank you soooo much. I've just subscribed and will definitely be coming back for more.
this is really good advice. Got some ideas from your video to build my own AI Email Assistant.
Very good method indeed. Seen a few of these so called email management, this is one of the most simple
A M A Z I N G !!!!!!!! So helpful.
Hi Michael, thank you, but probably before you mentioned the topic or explain further, you can mention about Kevin, it doesn’t have to be detail but enough to clear the confusion
That helps me alot to declutter my Gmail box. Thanks Michael and Kevin!
So happy I found you. I’m in the hundreds of thousands, and trying to delete its a nightmare
Great tutorial, thanks Michael! Looking forward to learning more from you!
Thanks so much! Your instructions were easy to follow and saved me a great deal of time.
This was insanely helpful, thanks Kevin!
today years old.... i have learnt some great Gmail tips. Thank you
Kevin, you should have introduced your new teammate at the beginning in the intro to this video and then let him start) I thought that you applied faceapp AI)
Yeah man I agree too
Interestingly, I also thought so
I thought that’s AI initially n was looking for intro about Michael.
What a great video brother really it enhanced my knowledge about my Gmail. Gmail settings are quite complicated to understand but you made it quite easy.
Thanks KEVIN!!!! VERY HELPFUL!!!! I liked the video :)
wow Keven that's really amazing I am mesmerized thank you ! I love to tell you that I am not going to use the lable exactly how you mentioned but I got an clear cut idea only because the way you explained keep going and thank you again Keven have a great day .
Whoa, whoa, whoa, who is this guy? 🤷🏾♂️🤷🏾♂️🤷🏾♂️🤷🏾♂️ caught me off guard, but nice to meet you 👋🏾
Michael is the new guy! You'll see more people over time who specialize in different areas (programming, web design, audio, Google products, Adobe, Microsoft, etc.). 👍 Goal is to offer free educational videos on as many topics as possible with similar quality and consistency.
@@KevinStratvert awesome. Looking forward to it.👍
Very well documented and helpful, thanks!
You Sir, Are Dolng The Lords' Work.
The video is by Michael and Kevin gets the credit? The quality and instructional method is very good by Michael. Please could we have more content by this great teacher.
Wow! I need this badly!!!!
Great way, thanks, Kevin.
I believe this was Michael
Michael, great energy and good luck on this venture.
Great tips! very helpful. I have tried them right away :)
This is so simple and helpful, thank you!!!
Thank you so much for this video! I did what you said and I'm very pleased with the results! Thank you!
Great tips, I like how you made it short and simple
Great Video. I had to remove the brackets from the label names for them to show up in my multiple inboxes
oh my goodnes!!! This is a real game changer for me. Thank you for publishing this!
So intelligent and clear. I salute you.
OMG this helps so much. Thank you! I finally have a clean inbox. Wow. And a much clearer mind. :')
Great mate 👍🏻👍🏻👍🏻👍🏻 just want I needed. Cheers
Thanks Michael
This is perfect! Implrementing this system now!
Thank you, Can you do part 2 of this video under categories section?
Super helpful instruction, and just what I needed. Big thank you 🙏
Kevin you made it very clear instructions and detailed and very easy to follow.Keep it up. Make another video about can responses please for businesses
where is kevin? btw nice and helpfull video
The tutorials have been working really well for raising brand awareness of the Kevin Cookie Company, so we have another person onboard helping 😁
Great job Kevin, thank you for this!! it was very professional and helpful. God Bless -A
Excellent!
Wow, this was a great video! Thank you!
Hi Kevin, thanks for this great tutorial.
Thank you Michael🎉
Keep up the good work💯 Thankyou so much for the video✨
omg I KNEW you could make your own tabs!!
Great tips!
Thanks, appreciate the advice, this makes life much easier!
Hey Kevin, thank you for great the great tips. I followed your advise and am loving it. Thank you
Hi Kevin, thanks for a very well explained video. One question - I still have to go through every single email in my inbox and "label" it - right? Or does Google remember the label and allocate it when that sender sends another email?
This is what I want to know as well.
You are a magician.. Thank you
Very helpful; Thanks!
The response from hitting that archive button on the inbox must have felt cathartic
God bless you man!
Very helpful ❤
this is very helpful. thank you so much
Great video ❤
Thank you. It looks a little daunting, but I am going to try it. Well Done.
Bro has same background as me lol. Grate video btw!
Great video! Thanks a lot for your help!
Thank you for making this video🎉
great lesson sir
Thank you! So helpful.
This is so helpful! But my promotions and social tabs disappear. Is there a way to get them back?
Thanks once again Kevin, this is great stuff, it really is. Throughout the past I have made attempt to organize my Gmail to no avail. However, the content you just provided will certainly allow me to finally organize and better manage my Gmail.
You can do it! 👍
Wow!! Thank you for this, Kevin! I’m going to try this!
Thank you this info will come in Handy