Hi Andy, great content. I would just add something. Shared mailboxes with over 50 GB will need Exchange Online plan 2 license. Those who are converting larger mailboxes needs to be aware.
Thanks for the informative video! I was hoping you would cover if there is a way to setup notifications to each member of a shared mailbox when mails is received?
Hi! At 3:50. Converting mailboxes between shared and user does work with Business basic too. Don’t know if this is a recent change but I have never encountered an error doing this. Just tried this in a tenant with only basic licenses and it worked.
Really! Okay well this is something that has possibly just changed. As last time I tried it it didn’t work also. Thanks for the feedback and the valuable update.👍
Great video! Thank you 🙂 I just subscribed and will check out more of your content. Was curious if you wanted to give just mailbox access without calendar, without tasks, etc. to another user, how would you accomplish this? When I add additional users, their tasks, calendar, etc. are coming into the Outlook, which is not what we're looking to achieve. I got around it by mapping the emails as IMAP's for now but it's a really messy solution, would prefer to do it properly... thank you for your time! Cheers
Thanks for your reply Andy. Is it possible to share a users mailbox with another user, without sharing their calendar, contacts, tasks, etc. i.e. just mail? Thank you for your time! 🙂
Great content and timely as always! Do you have any thoughts on being able to provide access to a "Shared Mailbox" for a B2B account (such as an MSSP)? We're trying to avoid needing to onboard these external identities and take advantage of "External Identities" capabilities and B2B/Cross-tenant federation. Cheers!
Microsoft 365 groups allowed for the use of B2B. This I believe is the best way forward for you. I plan to do follow-up sessions on this topic so watch out for more details. Thanks again and all the best.
Near the end you talk about a 365 group "shared mailbox" but this group mailbox doesn't behave like a mailbox. You can't create folders, members can't delete items, and items can't be categorized for example.
@3:21 - what happens to the user account after the conversion ? - can we delete the user account ? - does the Microsoft 365 license get auto remove from that user ? - can we move the mailbox to another user or move just the emails/contacts/calendar ?
It’s shared between users that you setup. Yea you can delete the original user, licence is removed when you delete user. No you cannot move the mailbox as it’s in use. docs.microsoft.com/en-us/exchange/collaboration-exo/shared-mailboxes
Great , I have question please , I converted a mailbox to shared mailbox and gave myself full access so it was auto mapped to my outlook no problem , but When I go to outlook settings I can not find the OST file , where it is saved , I went to my outlook account settings and checked all accounts there i can not even find it there under additional mailboxes , could you please do some testing and see where does auto mapped shared mailboxes save their OST file on outlook .
Which interface of exchange is this ,is it ms 365 or office 365 or which version of exchange 2016 or 2019 ,Request you please tell & how will find my answer in this chat .
So Exchange Online,maybe I can find in your vedios the interface of ms 365 or office 365 or let's say the same ,I am sorry ,yes it is .However one question sir will the office 365 or ms 365 interface would different as they are both Exchange Online. Thanks for your reply,I don't want noise can you share screenshot of interface which is older - where they have a recipient tab on the side & then mailbox then you click on Mailbox - select one mailbox and then mail flow - click on View details. Sorry I would one thing I'll see if I can& maybe .& then confirm
However, the members of a team always have to manually change the send from address to the team address. That is because you can't set it as the default. The only solution I can find is to make a normal mailbox and add that as an account in outlook
@@janbaukeveenstra Ah the old free option … ah if only eh! Thanks for the comment though. I’d check the Microsoft tech community. Great place to interact with MVP,s and PG
Thanks very much for your feedback, I’m sorry you don’t like my style. However this is the format I’ve selected for my channel and so far it seems to be working for me and I want to offer quality content along with a sense of community spirit. Rather than just a straight demo. But, If that’s what you’re looking for, I’m sure there are many other sites on UA-cam for that. I hope you understand.
Delightful and to the point, as always!
Thanks again!
You present the information in a clear way, thank you!
You’re very welcome, and thanks for the nice comment.👍
Hi Andy, great content. I would just add something. Shared mailboxes with over 50 GB will need Exchange Online plan 2 license. Those who are converting larger mailboxes needs to be aware.
Excellent point and well said. Thanks for the contribution 😀
@@AndyMaloneMVP You are welcome Andy. We, Mac users, need to stick together 😀 haha.
@@adincalkic Absolutely brother, I hear you🤪
And there are special requirements (license) regarding archiving and legal hold
@@oliverhuppe2415 you are correct only certain licences allow these. A great resource is M365Maps.com
Thanks for the informative video! I was hoping you would cover if there is a way to setup notifications to each member of a shared mailbox when mails is received?
Yes you can use power automate to create an automation easily
Great, great stuff. Thank you!
Hi! At 3:50. Converting mailboxes between shared and user does work with Business basic too. Don’t know if this is a recent change but I have never encountered an error doing this. Just tried this in a tenant with only basic licenses and it worked.
Really! Okay well this is something that has possibly just changed. As last time I tried it it didn’t work also. Thanks for the feedback and the valuable update.👍
Another great video Andy!
thank you for sharing this helps me a ton!
I’m delighted to hear that thanks very much for your kind comment.
Thanks for the content. Could you make a video on the Messaging Adminstrator certification MS 203, that would be very helpful.
Honestly that a class I’m rarely asked for but I’ve already covered many of the exam topics n my exchange playlist. But I’ll see what I can do 👍
Great lesson🙏💜, Also I'd like to request a tutorial season for the Microsoft365 Power Automation.
Thanks. Have you seen my session on PowerShell & Power Automate :-)
Great video! Thank you 🙂 I just subscribed and will check out more of your content.
Was curious if you wanted to give just mailbox access without calendar, without tasks, etc. to another user, how would you accomplish this? When I add additional users, their tasks, calendar, etc. are coming into the Outlook, which is not what we're looking to achieve.
I got around it by mapping the emails as IMAP's for now but it's a really messy solution, would prefer to do it properly... thank you for your time!
Cheers
I think you answered your own question :-) Many thanks.
Thanks for your reply Andy.
Is it possible to share a users mailbox with another user, without sharing their calendar, contacts, tasks, etc. i.e. just mail?
Thank you for your time! 🙂
Very helpful!
I’m delighted to hear that many thanks
Good stuff
Great content and timely as always! Do you have any thoughts on being able to provide access to a "Shared Mailbox" for a B2B account (such as an MSSP)? We're trying to avoid needing to onboard these external identities and take advantage of "External Identities" capabilities and B2B/Cross-tenant federation. Cheers!
Microsoft 365 groups allowed for the use of B2B. This I believe is the best way forward for you. I plan to do follow-up sessions on this topic so watch out for more details. Thanks again and all the best.
You're a beast
Would the user you gave access to also be able to view the mailbox in their outlook app or only through outlook in the browser?
Should be both especially now with the new Outlook client
Near the end you talk about a 365 group "shared mailbox" but this group mailbox doesn't behave like a mailbox. You can't create folders, members can't delete items, and items can't be categorized for example.
You are quite right shared mailboxes have many benefits as well as a few drawbacks.
Hello Andy.
When we do the change to share mailbox, do we lost all the historical emails?
No
4:14 all users need to have a higher liscense than basic or just the creator user?
@3:21 - what happens to the user account after the conversion ?
- can we delete the user account ?
- does the Microsoft 365 license get auto remove from that user ?
- can we move the mailbox to another user or move just the emails/contacts/calendar ?
It’s shared between users that you setup. Yea you can delete the original user, licence is removed when you delete user. No you cannot move the mailbox as it’s in use. docs.microsoft.com/en-us/exchange/collaboration-exo/shared-mailboxes
Sir Andy, is there anyway i can contact you? im a bit confused with the Business packages and i really need help
I’m sorry I’m currently on vacation. Tried posting a question on the Microsoft tech community. It’s really good 👍 good luck my friend
Great , I have question please , I converted a mailbox to shared mailbox and gave myself full access so it was auto mapped to my outlook no problem , but When I go to outlook settings I can not find the OST file , where it is saved , I went to my outlook account settings and checked all accounts there i can not even find it there under additional mailboxes , could you please do some testing and see where does auto mapped shared mailboxes save their OST file on outlook .
I believe this may help :-) docs.microsoft.com/en-us/outlook/troubleshoot/data-files/by-default-shared-mail-folders-are-downloaded-in-cashed
Which interface of exchange is this ,is it ms 365 or office 365 or which version of exchange 2016 or 2019 ,Request you please tell & how will find my answer in this chat .
Microsoft Exchange Online
Ok so Exchange Online not office 365 or ms 375 right ,sorry sir but I am not a pro like you ,pls confirm .
So Exchange Online,maybe I can find in your vedios the interface of ms 365 or office 365 or let's say the same ,I am sorry ,yes it is .However one question sir will the office 365 or ms 365 interface would different as they are both Exchange Online. Thanks for your reply,I don't want noise can you share screenshot of interface which is older - where they have a recipient tab on the side & then mailbox then you click on Mailbox - select one mailbox and then mail flow - click on View details. Sorry I would one thing I'll see if I can& maybe .& then confirm
Hello sir
I want to hide public folder for 6k users
Is there any PowerShell command to hide public folder
I Don’t know, sorry. Try the Microsoft tech community.
Do you have tutorial video for Share Points?
Loads! Check out my channel there’s an entire playlist for SharePoint
However, the members of a team always have to manually change the send from address to the team address. That is because you can't set it as the default.
The only solution I can find is to make a normal mailbox and add that as an account in outlook
There’s always a workaround 😊
@@AndyMaloneMVP Hoped you had a better (no license) option :)
@@janbaukeveenstra Ah the old free option … ah if only eh! Thanks for the comment though. I’d check the Microsoft tech community. Great place to interact with MVP,s and PG
Beginn 2:00 and leave the bla bla bla
Thanks very much for your feedback, I’m sorry you don’t like my style. However this is the format I’ve selected for my channel and so far it seems to be working for me and I want to offer quality content along with a sense of community spirit. Rather than just a straight demo. But, If that’s what you’re looking for, I’m sure there are many other sites on UA-cam for that. I hope you understand.