Hey Andy, the kind of effort you put in every video is so evident in your facial expression, your body language. I must say I enjoy learning from your videos. True MVP..
If a retention compliance policy is applied to a mailbox and the Default MRM Policy from Exchange is applied as well, how does this work? Does the retention compliance policy start taking affect after the items is moved to the purge folder? What is the flow and order of an item, if both are in use?
They are the same thing. Traditional exchange retention policies are being replaced by retention policies in the security and compliance centre., If there was any kind of conflict the most restrictive would be the most effective.
@@AndyMaloneMVP reason I ask is longest retention wins; so if a retention compliance policy is set to retain for 1 year and delete, then the Default MRM policy has a retention tag "retain for 2 years and move to archive". Does this mean retention tag from Exchange takes precedence and retention compliance doesnt come in affect at all?
I applied the retention policy from compliance portal on M365 group and also have run Managed folder assistant. It’s been 3 days yet the mails are not getting deleted from M365 group
Hi Mr Addy,thank you for the video, Ive gone through the video, my question is, on retention setting I will like to know about retention schedule, for retention tobe active or effective,retention schedule should be compiled, so I need clarity on that. What about retention schedule
The schedule happens as soon as a document is created. For example I create a doc on the 1st Jan 2021. It will remain until 1st Jan 2022. From there it goes to the first stage recycle bin for 30 days. After that to the second stage for a further 63 days (93 in total). The clock starts to tick either when the doc was created, or amended, or an event takes place depending upon which option you have selected. I hope this helps and thanks so much for the question :-) Please note Records Management is the newer updated version of Retention policies.
hello Andy in a hybrid environment exchange and sharepoint on premise serves synced with office365 can i apply these retention policies? if i delete an user that left org these retention policies works? or how i should to do for these kind of scenarios?
In an Exchange hybrid deployment, you can enable a cloud-based archive mailbox for an on-premises primary mailbox. If you assign an archive policy to an on-premises mailbox, items are moved to the cloud-based archive. If an item is moved to the archive mailbox, a copy of it isn't retained in the on-premises mailbox. If the on-premises mailbox is placed on hold, an archive policy will still move items to the cloud-based archive mailbox where they are preserved for the duration specified by the hold. To move Calendar items from Primary to Online Archive mailbox, create a Default Policy Tag and apply it to the mailbox. In Exchange Online, Personal Tags cannot be applied to the Calendar folder in Outlook or OWA. Some useful links for you. docs.microsoft.com/en-us/exchange/security-and-compliance/messaging-records-management/retention-tags-and-policies and this one docs.microsoft.com/en-us/office365/troubleshoot/holds/retention-policy-not-working-after-mailbox-moved
Originally retention plans were a premium product and in fact still are to appoint. They are available in the enterprise plans as well as the business standard and premium plans, to a limited point to get full functionality you need to have the EM & S add-on which provides the full suite of security and compliance features.
Hi Andy, thank you for this video. Would the the creation of retention labels and retention policies fall under the responsibility of the site administrator or an end user?
No retention policies are a compliance feature, however that said you create the labels and you can either have the user manually assign them to an item or it can be automated.. please note you may want to take a look at this video it supersedes this one ua-cam.com/video/0MN82kDo6dk/v-deo.html
Hey Andy, the kind of effort you put in every video is so evident in your facial expression, your body language. I must say I enjoy learning from your videos. True MVP..
If a retention compliance policy is applied to a mailbox and the Default MRM Policy from Exchange is applied as well, how does this work?
Does the retention compliance policy start taking affect after the items is moved to the purge folder? What is the flow and order of an item, if both are in use?
They are the same thing. Traditional exchange retention policies are being replaced by retention policies in the security and compliance centre., If there was any kind of conflict the most restrictive would be the most effective.
@@AndyMaloneMVP reason I ask is longest retention wins; so if a retention compliance policy is set to retain for 1 year and delete, then the Default MRM policy has a retention tag "retain for 2 years and move to archive". Does this mean retention tag from Exchange takes precedence and retention compliance doesnt come in affect at all?
I’m going to record a follow up video for this 😀
@@AndyMaloneMVP thank you. Just want to understand retention compliance policies and how they work against MRM retention within exchange
I applied the retention policy from compliance portal on M365 group and also have run Managed folder assistant. It’s been 3 days yet the mails are not getting deleted from M365 group
I’d place a support call 👍
Check if retention policy can be applied to a Distribution Group/Dynamic distribution list using Compliance & Security portal.
Please clear me this
These are not groups nearly distribution lists they have no mailboxes and thus cannot be archived.
Hi Mr Addy,thank you for the video, Ive gone through the video, my question is, on retention setting I will like to know about retention schedule, for retention tobe active or effective,retention schedule should be compiled, so I need clarity on that. What about retention schedule
The schedule happens as soon as a document is created. For example I create a doc on the 1st Jan 2021. It will remain until 1st Jan 2022. From there it goes to the first stage recycle bin for 30 days. After that to the second stage for a further 63 days (93 in total). The clock starts to tick either when the doc was created, or amended, or an event takes place depending upon which option you have selected. I hope this helps and thanks so much for the question :-) Please note Records Management is the newer updated version of Retention policies.
You didn´t show the results of the policies on the apps! I want see the user experience.
My apologies I just have a demo setup, and not business, so sometimes a full experience demo is difficult. Still, better than powerpoint slides eh :-)
your videos keeps me going... very very educative !. i subscribed and refered some colleagues here. thumbs up
Aw thanks so much. I really appreciate that :-)
If I create a retention policy that covers exchange, where do I go to see the emails that are being "retained"?
Email will be labeled. Also will not be deleted if attempted.
hello Andy in a hybrid environment exchange and sharepoint on premise serves synced with office365 can i apply these retention policies? if i delete an user that left org these retention policies works? or how i should to do for these kind of scenarios?
In an Exchange hybrid deployment, you can enable a cloud-based archive mailbox for an on-premises primary mailbox. If you assign an archive policy to an on-premises mailbox, items are moved to the cloud-based archive. If an item is moved to the archive mailbox, a copy of it isn't retained in the on-premises mailbox. If the on-premises mailbox is placed on hold, an archive policy will still move items to the cloud-based archive mailbox where they are preserved for the duration specified by the hold. To move Calendar items from Primary to Online Archive mailbox, create a Default Policy Tag and apply it to the mailbox. In Exchange Online, Personal Tags cannot be applied to the Calendar folder in Outlook or OWA. Some useful links for you. docs.microsoft.com/en-us/exchange/security-and-compliance/messaging-records-management/retention-tags-and-policies and this one docs.microsoft.com/en-us/office365/troubleshoot/holds/retention-policy-not-working-after-mailbox-moved
@@AndyMaloneMVP thanks
Hi Andy, just want to ask, is the Data Retention Policies available to all Microsoft 365 plans? Or it is only available in Enterprise plans.
Originally retention plans were a premium product and in fact still are to appoint. They are available in the enterprise plans as well as the business standard and premium plans, to a limited point to get full functionality you need to have the EM & S add-on which provides the full suite of security and compliance features.
Thanks for this overiew of DLP I like the concept of going through the admin centers and throwing out some detail
Glad you enjoyed the session 😊
Hi Andy, thank you for this video. Would the the creation of retention labels and retention policies fall under the responsibility of the site administrator or an end user?
No retention policies are a compliance feature, however that said you create the labels and you can either have the user manually assign them to an item or it can be automated.. please note you may want to take a look at this video it supersedes this one ua-cam.com/video/0MN82kDo6dk/v-deo.html
@@AndyMaloneMVP Great, thank you Andy! I'll check out the following video :)
You basically have all the things I need to learn about M365!
Yes I do :-)
You are really amazing. Thanks !!
Thanks for uploading this video !
My pleasure!
Great video but now out of date and MRM is no longer available in Exchange
Correct. There are more up to date videos on this on my channel.
Nice video, thank you. Cheers from the US
Thank you too!
Very informative video
Glad you think so!
Hello Andy, Great Video and good information .. and any video on sharepoint migration using sharegate tool
See the Mover video
Great video with clear & precise information 👍
Glad it was helpful!
Cheers from the India
Hey thanks for visiting and delighted to help.
First like ^_^
From the Philippines :-)
Thank you :-)