🔎 How to Create Searchable Drop Down List in Excel
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- Опубліковано 24 лип 2024
- 🔥 Learn Excel in just 2 hours: kevinstratvert.thinkific.com
In this step-by-step tutorial, learn how to build a searchable drop down list in Microsoft Excel. First, we look at how to create a searchable drop down list on Excel for the web, which is very easy. All you need to do is to create a drop down list and it's searchable by default. Desktop Excel is a little more involved and requires three functions, including search, isnumber, and filter. First, we start by creating a drop down list that works on one cell. Then we progress and build a drop down list that works across multiple cells. By the end, you'll master creating searchable drop down lists on both Excel on the web and Excel desktop.
👋 Additional resources
- Sample spreadsheet to follow along: 1drv.ms/x/s!AmxrofZZlZ-whMg2w...
- Excel on the web: www.office.com
- Learn the fundamentals of Excel in just 2 hours: kevinstratvert.thinkific.com
⌚ Timestamps
0:00 Introduction
0:45 Create searchable drop down list in Excel on the web
2:53 Create basic drop down list in Excel desktop - no search
4:27 Create searchable drop down list in Excel desktop - one cell
11:28 Create searchable drop down list in Excel desktop - multiple cells
17:30 Best practices
18:09 Wrap up
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🏫 Learn the fundamentals of Excel in just 2 hours: kevinstratvert.thinkific.com
⏭ Watch next - playlist with all my free tutorial videos on how to use Excel: ua-cam.com/play/PLlKpQrBME6xLYoubjOqowzcCCd0ivQVLY.html
By far, the best example of a searchable drop down! Everyone I have seen so far does just one cell, THIS is what most probably needed! Thank you
I love the way you kick start your videos with “To-day”… 😄 Thanks so much for all these useful lessons!!🙏🏻
I've been searching for a very simple follow along tutorial for over an hour now... Glad I found your video.. Thank you for making this so simple 👏👏👏
Thanks for this video Kevin, I have followed the steps from the spreadsheet you have given. Now I learnt how to insert Searchable Drop-Down List in MS-Excel.
Kevin, it's a bit complex for a beginner, but very innovative, advanced and practical approach it is I should say. Thanks!
Superb! Thanks for addressing the desktop solution.
I do a lot of work for my Volunteer Fire Dept., but we are rural with spotty internet (so online solutions seldom work for us). This will help me develop some Excel data entry forms for inventory, equipment checks, vehicle maintenance, and incident reporting.
Been searching for the multiple rows with sreachble dropdows for over 3 montnhs now. This is great! Than you so much
You don’t even know how much you helped me, I was going nuts because I had to apply the formula on many cells… This was really really helpful, thank you very much. 😭❤️
Finally, I found video which really help me. I stuck in spills error many days. this is very clear, very useful for my over hundred lists of raw materials for kitchen. Thank you so much Kevin.
Thank you. I already knew all of it except for the transpose. That is amazing. I just didn't know about transpose. Thanks again.
I have a Excel class now and I needed this video thanks for uploading this video Kevin!
You are my best online teacher, Kevin Your videos help me a lot
Thank you!
I’ve been looking for something like this for a while now. Thank you!
Thanks for the trick, Kevin, very useful. I actually didn't know that excel online was able to filter automatically.
I use to set another trick though, combining OFFSET, MATCH and COUNTIF.
Basically, if the table of cookies is named "cookies", and you are typing in B6, then the formula of the dropdown list can be set as :
=OFFSET(cookies,MATCH(B6&"*",cookies,0)-1,,COUNTIF(cookies,B6&"*"))
I tried renaming the table, but it wouldn't accept your formula because that name is already in use. I then tried to change your formula above to match the correct table name 'cookiestypes' (yes, that's exactly how it's spelled). Still couldn't get it to work. I then tried to use your formula in the Data Validation - List dialog box. Still no luck. Would LOVE clarification because I couldn't make sense of the TRANSPOSE option and feel like your formula would be simpler. Thanks in advance!
Awesome techniques you are teaching us.. appreciate your efforts.. thank you.. 🙏
Another fantastic training video! TY!!👍
Love the video and how you simplify things
Kevin should now give us some cookies, he is not just a UA-camr he is a cook in Seattle. 🌎
Looking into starting up some cookie sales for the Kevin Cookie Company with a commercial kitchen. Stay tuned! 🤣
@@KevinStratvert Hey man you should make a top of best phone emulators for pc ,also great videos
@@KevinStratvert Kevin, I love your videos about Drop Down Lists...Do you know of a way to include an "alias", "AKA", or "keyword" into the search? For instance, what if you wanted people to find Vegan cookies or Peanut free cookies but didn't want to include those words in the cookie name? THANK YOU!
thank you. I've been searching for this for a long time. great job presenting the info in a simple and understandable format.
Great idea, thanks. If you wanted the price or other date to match the user selection would you use textjoin or is there a better option ?
Thanks, Kevin, excellent training, as usual!! Quick sanity check for me: To "future-proof" the list, you could add some empty lines for the list source. As this is a searchable drop-down, the empty lines should not be an issue as it would have been in a standard drop-down, or am I wrong? - Oops, load-shedding moment, I forgot the table option...
thank you kevin for this video i was looking for this thing on how to create excel searchable drop down list
it has really helped me
thanks kevin
+2 points for you Kevin. Watched similar video and lacks web solution and multiple row solution which I needed. Thank you very much!
Thank you. Document finally working. I do have one question though, what do you do to add a row to the data validation drop down list and have the table source (with formulas) update?
That helped me a lot to create some more comprehensive things in Excel. Thank you!
Superb, You help solve my problem especially with "transpose" fiture for multiple rows. Thanks!
I love this! I think I love you! You explained sth so easily in one video that I've been trying to find out in five separate videos.
Love it! ❤️ Hopefully Microsoft is able implement the searchable drop-down on desktop app soon so we no longer need to do this workaround and so it would be easier as well for those who are not Office 365 subscribers.
I wouldn't hold your breath.
@@charlesxix lp
Seems like I'm being punished with this long winded complicated way just because I pay for the subscription????? Makes no sense!
@Kevin Stratvert You are a very good teacher 👍
Superb, I was just trying different options and you just solved with Transpose! --- Just wonderful.
Thank you so much! This was great and you made it look so easy!
Loving the recent excel videos!
Thank you so much!!!! You have saved me from a massive headache of a problem I was having.
Hi kevin , instead of going for a transpose and hiding the columns of the validated list, I recommend you could use the function "cell('contents")" as the search criteria for the search function initially (instead of "A6" in you formula) so that you can use the same formula on all rows and search gets modified based on what you type in the cell.
hi sunil, can you please explain how can i apply cell function instead of transpose??
@@jasirmanakkamburath9685 instead of referring to A6, you can type "=cells(contents )"...so change made anywhere will be reflected in the formula, thus we can do away with transpose to hide columns that does not show our required data...
@@chandrusunil Clarification please? Perhaps provide the complete suggested formula and where it would be entered. Thanks in advance!
@@Sparqcorporatetrainingin the search function of the "isnumber" column you can change the cell reference from A6 to =cell(contents)
As always, brilliantly delivered Kevin!
Thank you Charles!
Great explanation, step by step logic 👍
Great video. The only drawback with the solution is, that you can't type while pull-down is open, and see the irrelevant options disappear 😁
Excellent video, thank you Kevin
Hi Kevin. Your videos are so helpful! Could you show us how to mirror one sheet to another. It would be a major time saver. Thanks for everything
Power query might help.
Kevin saved my day, this is the best video I found for a searchable drop down list
I just spent 2 hours on this video...and...well....it solved my problem! Thank you!
Thanks Kevin! great video! How can I apply this searchable dropdown to multiple rows? Could you make a video about it?
Thank you so much Kevin!!
Thank you. Appreciate your tireless effort.
David you are a blessing
When you said "Spoiler Alert" that's the moment you nailed the pin down. You've totally upped your game with the thumbnails, the audio the video it's just so much improvement from the past year! Love the way you listen to small people's advice! I would just be grateful for a cookie though!
Very helpful. Thank you very much.
amazing demo, thanks so much for sharing!
Thank you so much! This was awesome 👏🏻
Great help mate, thank you!
Thank you so much!!
That was awesome. Thank you
Great helpful video on Excel Dropdown list, I have done traditional dropdown list in MS Office 95 & 2010, but since changing to MS 365, these dropdown list seems to disappear after saving files and exiting Excel, even checking the button "Apply changes..." Excel does not seem to save the changes. Maybe I will rebuilt the Excel template from scratch and try on my home Mac Mini using Excel 2019. Anyway thanks for all your great tips.
this has been very helpful! thank you
Thank you sir, this is way faster than building a pop-up box with a macro. Do you have save me a ton of time, as I’ve attached this search list to an existing table where the search validation items are the named range. This works perfectly and without macros, which is what I was hoping to find and utilize.
huge help, thanks man
This was great! Thanks!
Awesome! Thank you!
Thanks for this Kevin. It's really hard to manage massive data in excel and I need to simplify the monitoring before I get out from the university.
I've learnt 3 more formulas and combine in 1, thank you
Thank you so much Sir
your videos are awesome❤❤👍
What do you think about a giveaway of cookies? 😂😂😂
We should create the best cookie order drop down lists, and Kevin will decide which one is the best 😂😂😂
Best Excel tutorial! Thank you so much for help💪
This is good, thank you so much for sharing =)
Thanks for helping me, Kevin
Hi Kevin, I have one question regarding the multiple order form. Is it possible to have the drop down options on a different sheet? Also is this usable on multiple dependent dropdowns?
Excellent !!
best excel teacher in the world
you nailed it thankyou love from india
For sure I'd buy cookies from Kevin Cookie Company! and Thank you so much for this video. I'm creating a form to help my husband with his job. It will be his Christmas gift. Happy Life Kevin!
Thanks a lot
Amazing man , loved it
You are the best bro, thank you so much❤❤may you live a happy life😊
Hi Kevin I'm using excel 2019 which doesn't have the filter function, do you have a solution to use alternative function to achieve the same result?
Thanks, great video. After changing my normal drop down list to this searchable drop down list, it causes error: method intersect of object _global failed on worksheet_change. Any idea? Thanks.
Very much use full video
Very useful and informative 🌼🌼🌼🌼🌼
Kevin, you rock!
As always....Amazing
It helped me, thanks
Brilliant ❤
Thank you 😊 Kevin you're my Official "goto" for answers on Excel. Van you please make a video tutorial on Microsoft SQLite please.
You are amazing, I watch all your videos. They are useful☺
Thanks a ton! Your video is great!*****
Super useful
great video kevin..the best drop down method by far..❤💥💯
Hii bro,Love from india❤
Cool tricks!
Very asome! Saved me a lot of time and pain!!!!!!!!!!!
really helped me.
but i dont have filter function.
is ther any other function can be used asside from filter?thanks
You need VBA macro to do this without filter function
Congrats on 835 K subsribers Kevin🎉
1 million soon!
Thank you so much! this is so helpful! you kinda resolve one of my biggest issues in excel. But what if my customers or products are in separates master sheet? which is the only document that is regularly updated.
Check out Power Query in Excel as a potential solution: ua-cam.com/video/0aeZX1l4JT4/v-deo.html
@@KevinStratvert thank you! This may give me an idea. Have a nice day!
awesome
Very very good 😊
Hello Kevin. Thank you very much for the video!
Do you know how I can i use this formula in a protected sheet? I made a Fill Form in a protected sheet and hid the list in a different sheet, but when I protect the sheet where the dropdown list is people can't search.
Is there any workaround for this problem?
Sorry, I've just found a workaround. I have to write some letters of the word I want, press enter, and then go to the list arrow and when I click in the arrow it only shows the words with the letters I want.
I've been lately seeing that you are working on your cookies! It was first back then an example and now it's real! We asked you delivered! And yes, when I will order a cookie as soon as possible, just can't wait to taste!!!
Thanks for this tip, but how can I copy this searchable drop down list with expected functionality to other cells?
Hey Kevin Cool Video, by the way can you create a video on how to use vsdc video editor.
Hi Kevin, as always that nice tutorial video. Im looking for similar thing like this but i want to get the result in 2 dropdown list, in your case here for example - same cookie type & customer = result how mush quantity. if you know what i mean.. in my table have a same customer but he order 2 dif type of cookie, i wanted to know in specific search result base on this 2 criterial for "quantity".