How Do I Move Email to an External Hard Drive?
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- Опубліковано 5 сер 2024
- ⏱️ The Outlook.com/OneDrive space limitation has many people looking for ways to download and preserve emails offline.
⏱️ Move email to an external hard drive
In most email programs you can save individual messages as “.eml” files, which you can save wherever you like, including external hard drives. As an alternative, you can use an email program that allows for local folder storage, and move messages there. While not on your external hard drive, this approach allows you to access the messages from within the email program for easy access.
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Chapters
0:00 Move Email to an External Drive
0:40 OneDrive is suddenly full
1:40 Downloading messages one by one
5:00 Do it with Thunderbird
6:00 Local Folders
8:00 External drive
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Looking for solutions when you run out of space online.
So nice to hear a voice and not MUSIC to explain the procedure. Thank you
Excellent and thorough, very well explanation and delivered at a pace I can follow. Many thanks.
Very clear explanation
Thanks for the lesson
very concise information... thank you! I have been using Windows since 95 and email since 1985 and do not / did not use or learn keyboard commands. Despite my age and experience, I continue to get puzzled and amazed by the easiest of problems and solutions. I was thinking the problem with my disappearing text was maybe a synch problem between my cordless mouse/keyboard and my computer. I just switched back to corded and will see if that makes a difference, and will always avoid hitting that damn control key. Control Z / Control S is have US in control! Thanks, Leo!
excellent!
Excellent Leo. thanks so much from the Scottish Borders😉
I have a similar procedure, but in my case I use the Outlook client. I have my two email accounts set up, then another two "archive" local data files attached. Periodically I drag the emails I want to save into my archive files (all laid out with folders and sub-folders), which clears out my email accounts. Then periodically I copy the data files over to my two laptops, which have Outlook configured identical to my desktop. It's a bit of a pain, but it ensures the emails are backed up.
I have a SSD is my primary harddisk, outlook program is in this SSD; and a HDD as my other internal harddisk if I install the thunderbird in the HDD, is the folder consider as local folder even it is not in the primary SSD ? Please advise
Thanks
Great! Now can you take the email that is stored on your local drive and copy them to another ( whether internal or external) drive? another words like a backup copy. I mean the original will remain in place but you are effectively making a copy to another location.
Great video! though i have a specific question about the backed up email.
How can i keep the date of the original message on the file details in the computer instead of the current date that i was backing up?
That depends ENTIRELY on exactly how the email is stored on disk. Thunderbird, for example, should retain all that.
You can export thunderbird into your external hard drive easily enough. I've done it a number of times to synch my devices.
Export, sure, but actually having Thunderbirds live data store on an external drive is risky, at best.
Just a question: After transferring the emails to local folders in email clients such as Thunderbird, how do you backup those folders?
They're on your PC at that point, so ... back up your PC.
Hello Leo thanks for showing us where to go to save email externall but how about gmail??? MXM and HNY.
You have to use a desktop email program that's connected to your Gmail account.
@@askleonotenboom Hello Again, can you recommend one I have a laptop. well I got gmail, thanks again.
@@eddiemurillo5011As shown in the video, I use Thunderbird.
Hi Leo. I just noticed that the (longer) comment I posted hours ago is now gone. UA-cam continues to baffle me in terms of what gets blocked, and why, and on which channels. I'll repost just part of it:
I've been curious to try Thunderbird for years, and it might just be what I need to solve a storage problem, not with Outlook but with Xfinity email. I'm nearly full, over and over again, and have to keep deleting emails by the hundreds. My problem has been trying to figure out what to do with those I want to keep, especially the _large_ ones. You may have just answered that.
My question is, would I be able to set Thunderbird to leave emails on the server by default and download only those that I choose, when I choose, to archive them on my computer?
Thumbs up for another useful video. 👍
The post had a word I have flag to me moderated because of IMMENSE amounts of comment spam. I just approved it. (Please don't assume evil intent when there is none.) There's really no way to pick and choose what does and doesn't get downloaded, to the best of my knowledge. My recommendation is that you configure Thunderbird to use IMAP as described in the video. Then folders you have with in the account stay online, but emails you move to local folders are removed.
@@askleonotenboom Leo, I want to be clear that I did _not_ assume evil intent. I rarely do from _any_ channel owner, and certainly not from you. Hopefully, knowing that, re-reading my words will show you that there was nothing about intent, and nothing personal. Maybe "blocked" has a specific meaning to a channel owner and it was the wrong choice of words, but my assumption from the beginning was that it was something _automatic,_ triggered by a UA-cam algorithm and/or channel setting (like the flagged word -- thank you for explaining). I admit I'm now curious what word I need to avoid, here, but I'm not asking you to share, because I can think of a valid reason why you might not want to. We don't need to give spammers any ideas, and I don't think I've ever run into a problem here in the past.
I totally understand why a channel owner would flag certain words and other things, but until a few years ago didn't realize they _could._ It became obvious when my comments on one or more channels would frequently vanish, despite my absolute lack of hostility or controversy. That led me to research the matter, and I now suspect it was because I often included URLs. Ironically, I did so to _support_ what would otherwise be empty claims. In other words, I got blocked for doing _exactly_ what more people _should_ do: base their views on evidence.
Back to you: I figured that you (unlike most others) would _look into_ what happened. You did not disappoint. I appreciate that.
My original message still doesn't appear, for me. Strange. Maybe that's something on my end, maybe it'll appear later... but frankly, _I don't care._ Really. I just like to understand things. The comment would be redundant now, and I'm satisfied just that you read it. I also realize that it was too long anyway -- like this probably is. 😏
Finally, thank you for the reply about IMAP. I don't recall seeing that in the video, but I'm familiar with the concept and I'm glad it's do-able. :-)
@@MikeAnn193 No worries. You wouldn't believe (or perhaps you would) the number of people whose first reaction always (ALWAYS) is that operated out of 100% malicious intent, when in fact it was a bug, an oversight, or a very benign something or other that had absolutely nothing to do with them. ¯\_(ツ)_/¯
PLEASE : Ok srrategy ? :
On C: Thunderbird
(or Betterbird)
and have the app 'Real-FreeFileSync'
"constantly" incremental-sync
the entier Thunderbird
(or witch best folders of it ??)
.. from C:
onto the
second internal disk
(SSD 2TB, that I dedicated to be 'personal data'*) ?
(I only have syste,- and programfiles on C,
even the Win11's default user-folders ("Documents", ...) :
I have those (not synced but) "dis"-located to "my data-disc"
(my second internal SSD).
*(my Data-SSD has it's own external global bkup strategy.)
It's indeed only when I wanted to free up (but not shut down) an old free cloud maileaccount of mine, that I realized that these such local folders would have to join my data-ssd for my logic to remain consistant, but realized it does not look simple how to go about it have those very old mails truly accessible.
And now that You say these folders should remain in constant reach of running Thunderbird... hence my above "solution" question :-)
Thank you in advance !
how about you are running out of storage in your Gmail, how can this be managed ?
Same concepts: delete mail, or use an email program as described in the video to download mail and move it to local storage.
Hard to understand why people use outlook and not Gmail
I tried what you said AND IT DOES NOT WORK - MICROSOFT WILL NOT ALLOW IT.