Word - Revealing the Mystery of the "Hidden" Text Option
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- Опубліковано 26 сер 2024
- Learn how to hide text in a Word document to store multiple versions of a document in a single file. Plus, learn some cool keyboard shortcuts for selecting and formatting text, as well as some super-easy VBA automation to make the process a single-click operation.
VBA Code Download Link:
www.bcti.com//...
Link to "Customizing the Quick Access Toolbar" video:
• Microsoft Office - Qui...
Link to "Text Selection Tricks" video:
• Word - Text Selection ...
00:08 Reasons to Hide Text in a Document
02:53 Printing Without the Hidden Text
03:05 Displaying Hidden Text
03:46 Printing With the Hidden Text
04:41 Using Macros to Activate/Deactivate Features
05:22 Adding the Macros to Word's Core Template
05:25 Activating the Developer Ribbon
Another way to achieve something similar is to give all the answers a style. then give that style the 'hidden' attribute so that all of the answers can be toggled on or off all at once. That said this is a great intro for macro and hidden text.
Another (very useful) implementation of hidden text is having a 'master' document that needs to be trimmed down per job. You can add checkboxes at the top of your document that would show/hide long sections of text. There could even be some cascading logic. That said, this implementation would require understanding fields which is a huge topic that may require a separate video!
I agree 100%: using styles is a much more efficient way of dealing with multiple entries. I didn't want to bring that into the solution as it would deviate too far from the main topic. Styles is something I want to make a video for in the near future; I love them. I like your checkbox idea. That would be super cool (but much more complex, as you stated.) Thanks for watching!!!
I also use paragraph (or character) styles with hidden attribute toggled on/off.
Regarding your second suggestion, why not using title levels 1, 2, 3… That offers:
- a table of contents (either as a field in the document or in the navigation pane)
- the opportunity to hide/display a chapter (with its subchapters) through clicking on the triangle at the left of the title.
Quite practical to use!
@@pierre-yves_david Yes, styles make working with Word soooo much easier in so many ways.
I don’t use Word very often, and this is the first video I’ve seen on how to use Word.
Very interesting, 🤩 I had no idea that was a feature.😀
Looking at your sample document of 19 pages I would try writing a macro that could scan through the document to select all red text and hide it, or in hide it.
I’ve never written macros for Word but I have some basic VBA skills for Excel and Access. I should be able to figure out Word fairly easily.
I tried to do that so I could add it as a bonus trick, but I couldn’t figure it out. I’d like to keep trying to see if it can be done. Thanks for watching.
@@bcti-bcti I’ve got half and idea how it might be done? I’ve done similar in Excel where by I select stuff based on colour then do something.
It’s got me curious now? I think it might go study the Excel version then try to adapt it for Word.
(I can’t visualise the VBA code right now as even begin to try figure it out)
@@DingusBatus I thought of that, too. I didn’t see a similar way of selecting text at that level of granularity.
I’ve got it half way working.
Find the red text and apply the necessary changes.
You have to click the button to move on to the next bit but the find a change is on the one button.
Got it?
I think?
How would you like me to share the solution?
In a post here?
By DM?
Or I make a video explaining my process?