😂 Do it now! Right now - start by deciding what you need to do today and tomorrow, noting on tomorrow’s list that you need to decide what needs doing over the rest of the week and then add an appointment with yourself in your calendar to plan when you’ll be getting it done!
Great point about the distinction between review and planning! On a side note: I'd be interested learning more about your paper-based project planning 🙏
I like your topic and completely agree with reviewing and summarizing the project note while working or ending a session. I travel to different countries throughout the year. Most of the time, it's a new destination, so it involves some research: hotel, work location, ground and air transportation, weather for packing, expense report, etc. While these are "just tasks," there are deadlines, so I put them in an Evernote notebook and consider them a project. The tasks take time, so calendar blocks do need to be scheduled. A pinned note in the notebook contains the tasks that are sometimes copied to Todist.
We had similar issues we solved this in Trello by having the tasks in with the client card and details. You only would work on the client cards on the same day on Friday you would prep the next week but you could copy and paste information where required. The other is keeping work study and home separate. Different boards. We found that uni work was extending prep time
My 2025 goal is to begin a regular planning regimen (monthly, weekly, and daily) so that I can accomplish more next year. I hope to max out at a 30 minute time block for weekly planning. Your videos are helping me to shape my planning processes. Enjoy your visit and I look forward to your 2025 videos. Cheers.
Good luck, David and all the best for the New Year.
18 днів тому+1
Very interesting video, Mr. Pullein, and I really appreciated your advice. Greetings from Mexico! I’d like to add that while long-term planning can sometimes feel overwhelming, having a weekly review effectively streamlines and clears the mind. Activities are much like sports-they require post-game analysis. Similarly, they should be reviewed weekly, as outlined in the GTD methodology.
To keep with your sporting analogy, Manuel, professional teams don't review the past game while planning the next game. They are two separate tasks. Leeds Rhinos (the team I follow) will do a debrief the day after the game. They develop their strategy for the next game two days before the game. Navy Seals and the SAS debrief immediately after the mission. Planning for the next mission begins at a later date.
Haha - I started deciding what was and wasn’t a project for me as soon as I read David Allen’s book. His definition seemed ridiculous for some circumstances - anything, including Sunday roast would be a project 😂. Christmas dinner on the other hand …. 😊. I do keep a folder in Apple Notes called Projects for things I want to do that need a bit of activity and “pre-planning” eg holiday so I have a central place to collate all of my thoughts, ideas and info etc I collect along the way. The single action at the end of it is something purists would hate - book holiday, or arrange holiday 😂. If I think something would benefit from a Gantt chart it’s a project- though unless I have a convergence of projects eg build my own house, I’m not doing a Gantt!
@@Carl_Pullein @dorothyevans3864 I feel exactly the same. According to GTD, almost everything is a project. I also define simple things as projects like vacation, Christmas, doing my tax return, preparing and giving a presentation, etc. The key point why I do this is that it creates a place in OneNote where I can collect everything I'm working on in one central place. I organize myself according to PARA and it would drive me crazy if I were to scatter the notes around in various places in OneNote.
How do you decide how much time to allocate for the different things you need to block out though? For example just now you have said that you need to block out 4 hours for project work this week-how did you know to block out 4 hours vs 8 or 20?
I've been doing my current job for over eight years, and most of my projects, while not identical, are similar in nature. So, experience tells me roughly how long I will need. If I need more time, I can add an extra hour or so the folowing week.
Hi Toran, this one details the project template I have used in the past: ua-cam.com/video/Z7oGOad2z4s/v-deo.htmlsi=5gtGqT_biJpnknNK These days, I realise no project is ever the same and I have a different approach. You can see that here: ua-cam.com/video/YJZkYNlp_bA/v-deo.htmlsi=yfUXqm_aWWuZBmiD
People just Write things down what they Wana Do but they never do it, that's what I found about planners people like to write in them an don't like to do the things they've done.
That depends on the project and the task. A simple task that does not need me to refer to the project note will go to my task manager. Anything else will stay in the project note.
I must have watched a hundred hours of weekly planning videos. I hope to do it someday.
Hahaha - always try to make it fun :-)
😂 Do it now! Right now - start by deciding what you need to do today and tomorrow, noting on tomorrow’s list that you need to decide what needs doing over the rest of the week and then add an appointment with yourself in your calendar to plan when you’ll be getting it done!
Planning doesn't work. If it's a project that's different.
Thank you Carl for the refreshing definition of weekly planning
You’re very welcome 🙂
Great point about the distinction between review and planning!
On a side note: I'd be interested learning more about your paper-based project planning 🙏
Here you go, James. ua-cam.com/video/YJZkYNlp_bA/v-deo.htmlsi=ySPCYZwMW0p_2VUd
I like your topic and completely agree with reviewing and summarizing the project note while working or ending a session.
I travel to different countries throughout the year. Most of the time, it's a new destination, so it involves some research: hotel, work location, ground and air transportation, weather for packing, expense report, etc. While these are "just tasks," there are deadlines, so I put them in an Evernote notebook and consider them a project. The tasks take time, so calendar blocks do need to be scheduled. A pinned note in the notebook contains the tasks that are sometimes copied to Todist.
Thank you for sharing that, Shawn.
We had similar issues we solved this in Trello by having the tasks in with the client card and details. You only would work on the client cards on the same day on Friday you would prep the next week but you could copy and paste information where required. The other is keeping work study and home separate. Different boards. We found that uni work was extending prep time
My 2025 goal is to begin a regular planning regimen (monthly, weekly, and daily) so that I can accomplish more next year. I hope to max out at a 30 minute time block for weekly planning. Your videos are helping me to shape my planning processes. Enjoy your visit and I look forward to your 2025 videos. Cheers.
Good luck, David and all the best for the New Year.
Very interesting video, Mr. Pullein, and I really appreciated your advice. Greetings from Mexico! I’d like to add that while long-term planning can sometimes feel overwhelming, having a weekly review effectively streamlines and clears the mind. Activities are much like sports-they require post-game analysis. Similarly, they should be reviewed weekly, as outlined in the GTD methodology.
To keep with your sporting analogy, Manuel, professional teams don't review the past game while planning the next game. They are two separate tasks. Leeds Rhinos (the team I follow) will do a debrief the day after the game. They develop their strategy for the next game two days before the game.
Navy Seals and the SAS debrief immediately after the mission. Planning for the next mission begins at a later date.
Haha - I started deciding what was and wasn’t a project for me as soon as I read David Allen’s book. His definition seemed ridiculous for some circumstances - anything, including Sunday roast would be a project 😂. Christmas dinner on the other hand …. 😊. I do keep a folder in Apple Notes called Projects for things I want to do that need a bit of activity and “pre-planning” eg holiday so I have a central place to collate all of my thoughts, ideas and info etc I collect along the way. The single action at the end of it is something purists would hate - book holiday, or arrange holiday 😂. If I think something would benefit from a Gantt chart it’s a project- though unless I have a convergence of projects eg build my own house, I’m not doing a Gantt!
Thank you, Dorothy for sharing that. :-)
@@Carl_Pullein @dorothyevans3864 I feel exactly the same. According to GTD, almost everything is a project. I also define simple things as projects like vacation, Christmas, doing my tax return, preparing and giving a presentation, etc. The key point why I do this is that it creates a place in OneNote where I can collect everything I'm working on in one central place. I organize myself according to PARA and it would drive me crazy if I were to scatter the notes around in various places in OneNote.
How do you decide how much time to allocate for the different things you need to block out though? For example just now you have said that you need to block out 4 hours for project work this week-how did you know to block out 4 hours vs 8 or 20?
I've been doing my current job for over eight years, and most of my projects, while not identical, are similar in nature. So, experience tells me roughly how long I will need. If I need more time, I can add an extra hour or so the folowing week.
Do you have a video on your project note template, at all? I'm looking to 'borrow' ideas for mine. 😉
Hi Toran, this one details the project template I have used in the past: ua-cam.com/video/Z7oGOad2z4s/v-deo.htmlsi=5gtGqT_biJpnknNK
These days, I realise no project is ever the same and I have a different approach. You can see that here:
ua-cam.com/video/YJZkYNlp_bA/v-deo.htmlsi=yfUXqm_aWWuZBmiD
@@Carl_Pullein ta for those links Carl, I shall have a good shufty at them later. :)
FYI, the first link brings me back to this video.
People just Write things down what they Wana Do but they never do it, that's what I found about planners people like to write in them an don't like to do the things they've done.
Do you put the next action of a project into your project list or it goes to the task manager or calendar?
That depends on the project and the task. A simple task that does not need me to refer to the project note will go to my task manager. Anything else will stay in the project note.
Plan on Wednesday, review on Sunday.
That can work :-)
15 minutes
Planning never Works I'll tell u that Much. If it's a Project that's different , day to day a whole another story.