Functional Requirements and Specifications: A Quick Tutorial
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- Опубліковано 20 чер 2024
- If you find yourself in a business analyst role on an IT project, it’s likely that at some point you’ll need to create a functional specification. But what is a functional specification? Why do you create a functional specification? And, perhaps more importantly, what goes into a document like this?
The purpose of a functional specification is to define the requirements to be implemented by the software solution.
In this video, you’ll discover:
• The different formats that can be used to document a functional specification, including a Functional Requirements Document, Systems Requirements Specification, Business Requirements Document, Use Cases, and User Stories.
• How the functional specification is where the business meets IT, and what that means about how you document functional requirements.
• What actually goes into the different types of specifications, with examples a use case and user story.
• Why, no matter what functional specification format you choose, use case thinking is absolutely critical to avoid missing requirements.
FULL VIDEO TRANSCRIPT:
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DOWNLOAD THE FREE USE CASE TEMPLATE:
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Hey Laura 👋,
It was a very greater and useful presentation. I will be looking for your videos furthermore.
THANK YOU!!
So glad you found it helpful! Be sure to browse this channel as there are many more valuable videos on business analysis techniques.
Finally a tuto with an example, thank you !
So glad you found this helpful!
Thanks for watching! Download the FREE USE CASE TEMPLATE here: www.bridging-the-gap.com/uctemplate
Love your videos, very informative. Thank you
We're so glad you found this and our other videos helpful in your career as a business analyst!
Very helpful and informative! Thank you for this resource!
You are so welcome Robert!
Hi, your content is very insightful and helpful and I appreciate you sharing with the world ! I was wondering if you could explain briefly , how you use use case thinking and user story methodology to keep big picture in mind . I agree that user stories can cause you to lose sight of big picture . Thanks !
Thank you so much for your positive feedback. We're so glad you are benefiting from our video content.
Here is a video where Laura goes deeper on the relationship between use cases and user stories. ua-cam.com/video/Vnf3xg3oY4A/v-deo.html&t
Thank you for this knowlage. It was very helpful for me when I try to make docment of my new sofware project. 🙏🙏🙏
We are so glad you found this helpful! Good luck on your new project.
Really great, thanks for the examples.
You are so welcome Melanie!
Thank you for the free template and for the video, I learned some good points
You are so welcome!
Amazing insights we'll done Laura. I bought your book and still refer to it after 8 years of being a BA thanks
You are so welcome. And that's so great to hear about Laura's book - we're glad it's been so useful.
Hi
Could you explain what is intended use testing and functional testing
Very useful for BAs. Thx 🙏
So glad to hear it!
Great explanation 👍🏻
So glad you found it helpful!
Thanks Laura 🙏🏻
You are so welcomed!
Hi Laura! I love your content and often view the videos. You have discussed the alignment between the business and technology. I'd love to hear from you where does UX design sit in this whole process?
We're so glad you find Laura's videos helpful! As a business analyst, we tend to think of UX designers as part of both the business stakeholder group and technical design/implementation group. Getting them involved early and throughout is key, when your organization is lucky enough to have them.
Thank you!
I need a quick overview of all the docs needed in the full implementation cycle.
I never write the docs but someone was asking.
Are you able to provide different documents required at the different stages of a project.
That's going to be highly dependent on the methodology in place at your company. But you can start with the BA process framework here: ua-cam.com/video/cHJkPdBuF4E/v-deo.html
Thank you so much, madam.
thanks a million!!
This video is great. I like it, thank U
So glad you found it helpful!
Interesting thank you.
Thank you so much!!
You are so welcome!
Laura I love your UDL design on this page. May I use a screen shot of your information for my Instructional Design masters portfolio course review on the best way to display UDL in eLearning? Our University is having functional transitioning issues in providing eLearning content displays that encourage engagement. Thank you for getting back to me.
Hi Therese, Can you please clarify what UDL is and what page you are referencing?
Thank you so much was very helpful
We're so glad to hear that!
Very helpful
We're so glad to hear it's been helpful for you!
Hi can you please explain about technical business analyst documents, how to prepare DACT, TMRT, BMT, S2T from confluence given
Chaitalis, Thanks for checking out this video. Those aren't acronyms in our vocabulary here at BTG. 🙂
Hello lady, is their a link or website where you have shared samples of BRD, FSD, usecase doc, user story doc etc.....
You can start here for our free Use Case Template: www.bridging-the-gap.com/uctemplate
We do not offer a BRD or FSD as part of our free or paid offerings, as most BAs no longer use these longer documentation methods.
Thankuuu❤️
You are so welcome.
Mam so we can say that use case is an alternative to BRD, FRD and SRS. Right ?
Not exactly...A collection of use cases, and perhaps also business processes along with a scope document and data model would be.
If you don’t have a technical background how do you know what the system will do and it’s limitations
This is where collaboration with your technical team is key! But always start with end user goals.
So the use case specifications are contained in the functional requirements or it's a stand alone document?
It depends on the BA and the project, but the most common practice is to have separate use case documents for each use case, and not a single big functional requirements document.
@@BridgingtheGapBA Thank you for your explanation and insights from your other videos. Here's my understanding, although I acknowledge that it could vary based on the organization and the project's specifics.⬇️
1. Gather all necessary project requirements
2. Create a BRD covering the project's purpose (the "why") and how success will be measured.
3. Obtain sign-off from relevant stakeholders.
4. Develop a visual representation of the system's interactions using a use case diagram.
5. Create detailed specifications for each identified use case.
6. Include a use case narrative outlining the flow and interactions.
7. Develop test cases corresponding to each use case to ensure functionality and reliability.
8. Write user stories that condense user requirements and functionalities.
9. Support user stories with visual aids like wireframes, providing a tangible representation of the system's interface and functionalities.
Is functional testing the same as task specification? I have a job application test but am confused .The test says task specification but can't find info on such
I haven't heard those terms used interchangeably before. Task specification sounds more like a project management activity. Good luck with your job application!
Yes need the why😃
Understanding the why is SOOOOO important.
Mam. Please tell difference between FRD and SRS
It depends on your organization. Often an SRS is more technical and an FRD is what is described here.
The closed captions are very inaccurate.
Thank you for bringing this to our attention.
you dint answer the call
I’d disagree… the technical requirements are to define what’s needed; the functional specification defines how it will work
Yes - the functional specifications defines how it will work from an end-user/black box type of perspective.