Notion was HARD until I Learned These 8 Tips!

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  • Опубліковано 23 січ 2025

КОМЕНТАРІ • 158

  • @JeffSu
    @JeffSu  2 місяці тому +13

    🎉 Unlock AI for $10 per month → ntn.so/JeffSu
    TIMESTAMPS
    00:00 Notion made easy
    00:10 Use Notes Threads
    01:48 Add an Outstanding section
    02:36 Naming Convention for Notes
    03:27 Grounding outputs with Notion AI
    05:31 Always create Inbox Views
    07:26 Backend vs. Frontend
    09:41 The True Power of Buttons
    11:29 Best Practices for Synced Blocks

    • @marcoyoungbiz
      @marcoyoungbiz 2 місяці тому +1

      Thank you for this. This video is like a solution I wish I had but, never knew I needed. Perfect video.

    • @JeffSu
      @JeffSu  2 місяці тому

      @@marcoyoungbiz Yay

    • @MeteDemir-m9s
      @MeteDemir-m9s 2 місяці тому

      All productivity gurus like you or Ali Abdal use Notion but for me it is too complicated. Taking notes or agenda should be easy and time saving but notion is not i guess. Or Am I the only one who thinks that?

  • @Terex39
    @Terex39 2 місяці тому +48

    yes please give us more Notion. I am struggling with what to do with finished tasks as they tend to pile up, no good way to archive them

    • @JeffSu
      @JeffSu  2 місяці тому +2

      gotcha 😁

    • @xtrinil.2288
      @xtrinil.2288 2 місяці тому +10

      just filter your views to show not completed…

  • @chadlawsonpiano
    @chadlawsonpiano 21 день тому +1

    Not gonna lie, this was beautifully edited. Love how you've gone from landscape to portrait with the talking head. really really great idea. Great content, of course, but props to the video editor.

    • @JeffSu
      @JeffSu  21 день тому

      Thanks 😁

  • @lovenspired
    @lovenspired 2 місяці тому +10

    Great video, Jeff! I’d consider myself an “advanced” beginner in Notion-I finally crossed the hurdle this year from "Notion is too confusing" to "Notion is amazing!" If you’re taking requests, I’d love to see a video exploring use cases for integrating ChatGPT with Notion. That would be incredibly helpful!

    • @JeffSu
      @JeffSu  2 місяці тому

      Gotcha, thanks for letting me know 😁

    • @dmsKMart
      @dmsKMart Місяць тому

      Amen and ditto! I would love to turn my sermon notes into a podcast or create sermons using my Notion notes.

  • @trevorbidle4932
    @trevorbidle4932 2 місяці тому +6

    You are awesome for sharing this. I have been trying to figure out how to best use Notion.

    • @JeffSu
      @JeffSu  2 місяці тому

      Let me know if you have any questions Trevor 😁

  • @welshbake-if7zj
    @welshbake-if7zj 2 місяці тому +3

    Thank you!
    More!
    Yes to prompt logging in Notion and auto-uploading them into raycast snippets (saw you do it in your gemini masterclass on zoom)

    • @JeffSu
      @JeffSu  2 місяці тому

      Gotcha 😁

  • @ghazzmedia
    @ghazzmedia 2 місяці тому +5

    Thanks Jeff, some of these tips really align with my current workflow. I'll definitely implement one or two.

    • @JeffSu
      @JeffSu  2 місяці тому

      Noice 😁

  • @megankenway8757
    @megankenway8757 2 місяці тому +6

    I would love a video about your prompts database!
    And honestly one about synced blocks and how to use/maximize their potential…

    • @JeffSu
      @JeffSu  2 місяці тому

      Gotcha

    • @megankenway8757
      @megankenway8757 2 місяці тому

      I just found the new iOS Shortcuts for Notion. It’s a limited scope, but I’d love to hear your thoughts on how best to implement them and maybe some use cases?

  • @Systeam-e3x
    @Systeam-e3x 2 місяці тому +4

    Thanks Jeff, please do the Prompts DB video 😊

    • @JeffSu
      @JeffSu  2 місяці тому

      Will do 😁

  • @bobbyflowstate
    @bobbyflowstate Місяць тому +1

    The most mind blowing video I've seen on Notion. Just wow.

    • @JeffSu
      @JeffSu  Місяць тому

      Thanks!!!

  • @brianWreaves
    @brianWreaves 2 місяці тому +3

    I too use dates in my labels and file names. My formate is always 6 digits. i.e. Todays would be "241113 - Meeting Follow Up with ABC Client"
    You still have the ability to search, as you demonstrated, while also going further to specific month and day. i.e. You know what you are looking for was after Halloween but not the exact day.
    Thanks for sharing!

    • @JeffSu
      @JeffSu  2 місяці тому +1

      That's a great point Brian! 😁

  • @calskon
    @calskon 15 днів тому +1

    I went down a rabbit hole to see how other Notion wizards are simplifying explanations of Notion to basic users (like team members) and your example of creating tasks using a button is a game changer idea. I have been having our team drag up a todo list into the task database when they create a new project for its default tasks, and this made that so much cleaner and faster! Great idea. Also are you using a specific editor, love the callout and highlights on your videos.

    • @JeffSu
      @JeffSu  15 днів тому

      You can find everything I use here: www.jeffsu.org/gear/

  • @henrikkiilerich
    @henrikkiilerich 2 місяці тому +3

    Again a great video 💪🏻 A suggestion for a new Notion template could be a Travel planner with a "Places I'd like to visit" + Planning + Visited - maybe designed like a mood board with a few "checklist" - Places to visit/photograph + Places to eat and a simple itinerary

    • @JeffSu
      @JeffSu  2 місяці тому +2

      I have that already! Will add that 😂

  • @priyanshu72340
    @priyanshu72340 2 місяці тому +3

    Hats off to your simplification ideas

    • @JeffSu
      @JeffSu  2 місяці тому

      Thanks 😁

  • @honeybee6978
    @honeybee6978 2 місяці тому +2

    The 'Outstanding tasks' part looks valuable. I'm gonna add it in my Notion task manager.

    • @JeffSu
      @JeffSu  2 місяці тому

      Yay 😁

  • @runtcpip-morganlucas
    @runtcpip-morganlucas 2 місяці тому +2

    Just wanted to say that the tips you give in your emails helped me, especially the gmail daily agenda

    • @JeffSu
      @JeffSu  2 місяці тому

      Woohoo thank you 😁

  • @mirogu94
    @mirogu94 2 місяці тому +3

    Hello Jeff! I love your content; I've missed a video on Notion and hope more will be coming soon. I’ve had a question for a while about note-taking: when do you use Google Docs (I use your templates for taking notes) and when do you use Notion for note-taking at work?
    Thanks!

    • @JeffSu
      @JeffSu  2 місяці тому +1

      Docs = Work
      Notion = everything else

  • @nikospapachristos1783
    @nikospapachristos1783 2 місяці тому +2

    Hi Jeff and thanks for your video 🙏. The one thing it's not so clear, is on how you manage the tasks added to your database. You use Todoist for quick capture. How do you handle them? How do you get reminders? How do you separate work from personal ones. Thanks in advance.

    • @JeffSu
      @JeffSu  2 місяці тому

      I use todoist to capture the tasks/ideas then I organize them to Notion

  • @Blk_Waldo
    @Blk_Waldo 2 місяці тому +2

    This is a great video and useful tips. You convinced me to sign up for NOTION AI.

    • @JeffSu
      @JeffSu  2 місяці тому

      Nice 😁, let me know how it goes!

  • @MrTaserface
    @MrTaserface 2 місяці тому +2

    Notion seems like a very useful tool to know how to use for school or work. But it seems so hard to get started with it.
    I would really appreciate a "get started with notion" video.

    • @JeffSu
      @JeffSu  2 місяці тому

      I have one already 😁

  • @JimShingler
    @JimShingler 2 місяці тому +2

    Great Notion Tips,... I have been using notion for a while and picked up some new ideas,.. really like the Notes Thread idea, YES Please on Prompts Database

    • @JeffSu
      @JeffSu  2 місяці тому

      Gotcha, will do Jim 😁

  • @edpf85
    @edpf85 2 місяці тому +3

    Jeff could you do a review on Capacities? Love your channel! Thank you for everything!

    • @JeffSu
      @JeffSu  2 місяці тому +1

      I checked it out! I don't think I'll play around with it too much to be honest since Notion is awesome but if I ever switch I'll make a video 😁

  • @LARKXHIN
    @LARKXHIN 2 місяці тому +3

    Oh boy I cant wait to see you try notion inbox when its public

    • @JeffSu
      @JeffSu  2 місяці тому

      Notion email? I'm excited to check it out!

  • @DavidNoel-p4s
    @DavidNoel-p4s 2 місяці тому +8

    Honestly, this should be your next course that you offer. This is amazing, and you're taking, what seems to be a very complex system to start using, and making it accessible to different crowd of users.

    • @JeffSu
      @JeffSu  2 місяці тому

      Thanks David 😁

  • @jeromeserre
    @jeromeserre 15 днів тому +1

    Excellent video for advanced users. Too fast and content-packed for beginners. I'll watch again in a couple of weeks hopefully!
    Love the part about the finance department! 😅

    • @JeffSu
      @JeffSu  15 днів тому

      You're welcome back anytime :)

  • @JamesStrickland
    @JamesStrickland 2 місяці тому +3

    Hey Jeff,! Another amazing video from you. I have a question. How do you find balancre between notion and your google workspace workflow? I have tried to use both but I always seemed to get overwhelmed with one or the other. Can you speak to balancing both?

    • @JeffSu
      @JeffSu  2 місяці тому

      Google Workspace = Work related stuff only
      Notion = Everything else!

  • @diptoroy4881
    @diptoroy4881 2 місяці тому +4

    another masterpiece 👏

    • @JeffSu
      @JeffSu  2 місяці тому

      Thanks 😁

  • @AlciaM
    @AlciaM 2 місяці тому +1

    Thank you, I found this really helpful.

    • @JeffSu
      @JeffSu  Місяць тому

      Thanks 😁

  • @Tammyspam
    @Tammyspam 2 місяці тому +3

    LOVE THIS!!

    • @JeffSu
      @JeffSu  2 місяці тому

      Wooooohoooo 😁

  • @vf.youtube
    @vf.youtube Місяць тому +1

    Brilliant ! Thank you Jeff Su :)

    • @JeffSu
      @JeffSu  Місяць тому

      You're welcome 😁

  • @Deep_Knowledge24
    @Deep_Knowledge24 2 місяці тому +3

    thank you so much 😍😍

    • @JeffSu
      @JeffSu  2 місяці тому +1

      my pleasure 😁

  • @elizabethburg4013
    @elizabethburg4013 2 місяці тому +2

    I'd love to know more about your prompt management (and that Gmail organization we talked about). :)

    • @JeffSu
      @JeffSu  2 місяці тому

      Gotcha 😁

  • @twsis919
    @twsis919 2 місяці тому +3

    Hey Jeff! Awesome video, really love the content and quality! May I ask which software app did you use for the animation? Also where did you get the background video from? Really loving them :")

    • @JeffSu
      @JeffSu  2 місяці тому +1

      You can find everything I use here: www.jeffsu.org/gear/

    • @dmsKMart
      @dmsKMart Місяць тому

      @@JeffSu, THANK YOU!

  • @goldenant9450
    @goldenant9450 2 місяці тому +4

    7:38 Bc of this, I'm starting to think it might be smarter to move completed tasks to a dedicated db. There are various scenarios, such as filtering, when Notion is still forced to process all 330 tasks. This way, your working tasks db will remain light & snappy.
    You'd think Notion would have a solution for this - it's probably why Notion's native desktop app is such memory hog..to the point where it's more efficient to use Chrome (and that's saying something)

    • @JeffSu
      @JeffSu  2 місяці тому

      "more efficient to use chrome" LOL

  • @kpicsoffice4246
    @kpicsoffice4246 2 місяці тому +2

    Amazing content as usual Jeff. Had a quick editing related question. I am putting together tutorial for my students. Really loved the blur/highlight effect you used here at 00:38
    I have a similar use case. What tool/plugin you used to do that?

    • @JeffSu
      @JeffSu  2 місяці тому

      You can find everything I use here: www.jeffsu.org/gear/

  • @wendyjiller2548
    @wendyjiller2548 2 місяці тому +2

    Love your content, thanks a lot

    • @JeffSu
      @JeffSu  2 місяці тому

      Thanks 😁

  • @antkn33
    @antkn33 Місяць тому +1

    Regarding notion databases, I wish we could have a view or a page where we could select or search for property and it would bring up the related record. This would eliminate having to make numerous views for each database. Like if I had a widget product database, I could select a dropdown or search for widget1 wand I would get its properties.

    • @JeffSu
      @JeffSu  Місяць тому

      I agree!!

  • @woofley-y1e
    @woofley-y1e 7 днів тому +1

    Hi Jeff, I was trying to create a travel task list and link it to my all task database but I'm having trouble doing so. Could you explain your "relationship" column a bit and how you're linking it and which database it's referring to?

    • @JeffSu
      @JeffSu  7 днів тому

      A future video will cover this! 😁

  • @sifatakon2355
    @sifatakon2355 2 місяці тому +3

    Although notion is indeed packed with feature, I am not going to use it until and unless they really implement offline sync feature. It's too sluggish on android given the amount of wifi speed it demands.
    😟😟😟

    • @JeffSu
      @JeffSu  2 місяці тому

      That's a good point!

  • @sebastiant4206
    @sebastiant4206 2 дні тому +1

    Can you connect the tasks to your notion calendar? So it blocks a time on your calendar when the task is created.

    • @JeffSu
      @JeffSu  2 дні тому +1

      I personally don't use Notion calendar 😅

    • @sebastiant4206
      @sebastiant4206 2 дні тому

      @ blasphemy! 😄😉

  • @modestbukowski
    @modestbukowski 2 місяці тому +3

    Hi Jeff,
    Would love to see a Notion Second Brain built with your methodology. I swear by your gmail set up with the action, follow up, reference labels since a couple of years now. Btw, you said you had a Notion playlist but couldn't find a specific Notion playlist? Cheers

    • @JeffSu
      @JeffSu  2 місяці тому +2

      1. Just updated the Notion playlist link, thanks for the catch!
      2. I might do a full course on my second brain since it'll probably be like 5-6 hours worth of footage 😂

  • @dalbide
    @dalbide 2 місяці тому +2

    This is so cool, looking forward to more videos like this!! I'm following a Java course, and i have been taking so many notes every single day and putting them in to Header 1 toggle lists with: day of the lesson and arguments, but i'm looking for a more helpful way to organize those lessons and to summarize and write better but still keeping in mind the previous ones.
    How could i do this better? I'm thinking about getting unlimited notion AI, is so helpful!

    • @JeffSu
      @JeffSu  2 місяці тому +1

      A combination of a area + resources database (for learnings from courses and books). Slightly more advanced setup though

  • @MaverickRam
    @MaverickRam 2 місяці тому +2

    Has the search function improved in Notion? I last used it 2 years back. Then it was unable to search words in collapsed toggles

    • @JeffSu
      @JeffSu  2 місяці тому

      General search is good for page titles

  • @anasplans5861
    @anasplans5861 2 місяці тому +2

    One thing I’m struggling with is how to have everything in one place (i.e. notion). I cannot use notion at work but I don’t like OneNote which his what I’m allowed to use at work. How do you reconcile that? How do you have your meetings in Notion. If I remember correctly you’re also restricted to what applications you can use at work. Give me some ideas on how I can have my meetings notes and other work notes in my notion. I feel like I’m all over the place!

    • @JeffSu
      @JeffSu  2 місяці тому

      Short answer is: Unfortunately we can't.
      I use google workspace for work-related stuff and Notion for everything else.

  • @samuelrosa1628
    @samuelrosa1628 2 місяці тому +2

    This is great but if your org doesn’t like using Notion could something similar be achieved in day One note or loop?

    • @JeffSu
      @JeffSu  2 місяці тому +1

      Not yet :(

  • @harutyun.alaverdyan
    @harutyun.alaverdyan 2 місяці тому +3

    can you do a One Note tutorial? :)

    • @JeffSu
      @JeffSu  2 місяці тому +2

      If I ever end up using it

  • @JC_Mtl
    @JC_Mtl 2 місяці тому +2

    Hi Jeff! I would like to create the same “backend” databases but I have projects that I have to share with someone else.
    What would you do in this situation?
    (I think we can’t share just a view of a database)

    • @JeffSu
      @JeffSu  2 місяці тому +1

      I ran into the exact same issue, you would have to (unfortunately) create 2 separate databases.

    • @JC_Mtl
      @JC_Mtl 2 місяці тому +1

      @ ok perfect, thank you for the fast answer!

  • @contrakv
    @contrakv 2 місяці тому +2

    Hey Jeff did you still use Todoist? Or did you incorporate your tasks in Notion?

    • @JeffSu
      @JeffSu  2 місяці тому +1

      I still use Todoist to capture notes!

  • @MatthewEaton
    @MatthewEaton 2 місяці тому +6

    Ah, always good to see what you do with Notion. It is too bad that I am not important enough to use it (and our company blocks access to things like this). I am back to the ol' pen and paper, though the company still is upset that I am not working and merely writing. I can't win with some people, you know?

    • @LARKXHIN
      @LARKXHIN 2 місяці тому +5

      With a company like that surprised you aren't using a hammer and chisel.

    • @JeffSu
      @JeffSu  2 місяці тому +1

      😂

    • @MatthewEaton
      @MatthewEaton 2 місяці тому

      @@LARKXHIN Trust me, there are times I wonder that myself.

  • @Liam-z9v4g
    @Liam-z9v4g 2 місяці тому +1

    Where do you draw the line between adding tasks to todoist and notion?

    • @JeffSu
      @JeffSu  Місяць тому +1

      Capture in todoist, organize in Notion

    • @just.fisayo
      @just.fisayo Місяць тому

      ​@@JeffSuNice I capture in Google Keep

  • @Unkknown_45
    @Unkknown_45 2 місяці тому +3

    Brother notion are secure or not for personal notes/data ? E2E encryption/ zero knowledge encryption ?

    • @JeffSu
      @JeffSu  2 місяці тому

      I'm no security expert :(, but it's safe enough for me!

  • @kktammy
    @kktammy 2 місяці тому +2

    Hey Jeff! Would you consider giving email subscribers access to all templates in one go?
    I signed up for the notes thread template but was confused before I realized I wouldn't get access to it until day 2 of the email journey.

    • @JeffSu
      @JeffSu  2 місяці тому +1

      Long story short I received a lot of feedback before that all templates in one go is a bit overwhelming 😂

    • @kktammy
      @kktammy 2 місяці тому +1

      ​@@JeffSu Ah, makes sense! 😅
      Would you consider making that obvious on the notion toolkit email landing page/signup screen? Something like "Day 2" next in the Notes Thread template description/headline? Or a way to get/read the full email journey?
      I was confused because "Notes Database" and "Notes Thread" have similar names, leading me to think they were the same thing. Or thinking that the Notes Thread must be inside the Notes Database. The only thing that cued me in was the "What's Next" section on the bottom of Day 1's email.

    • @JeffSu
      @JeffSu  2 місяці тому

      @@kktammy Thanks so much for the feedback! I just updated the landing page 😁

  • @jackrobertsbiz
    @jackrobertsbiz 2 місяці тому +3

    do you use notion and google docs? why not just one?

    • @JeffSu
      @JeffSu  2 місяці тому +1

      Completely different use cases 😅

  • @Himnish_Singh09
    @Himnish_Singh09 2 місяці тому +1

    Can u pls make a video for students to help them manage everything using notion..something like a student os

    • @JeffSu
      @JeffSu  2 місяці тому

      I might do a LifeOS course for notion, but unfortunately it won't be targeted at students (I'm too old now)

    • @Himnish_Singh09
      @Himnish_Singh09 2 місяці тому

      @@JeffSu LifeOS works...no u still very young 😀. I feel like for LifeOS there can be habit trackers and even time schedules and all.

  • @Gramantik
    @Gramantik 2 місяці тому +2

    Yes please.

  • @ottertubetv9356
    @ottertubetv9356 2 місяці тому +2

    Is Jeff completely off with OneNote? I followed his tutorials but don’t see much too OneNote related content.

    • @JeffSu
      @JeffSu  2 місяці тому +2

      I've never used OneNote... 😅

  • @ogdanem
    @ogdanem 2 місяці тому +2

    when I see your system, I'm always impressed, but when I try to build my own system is always rubbish 🙂

    • @JeffSu
      @JeffSu  2 місяці тому

      use my templates! 😂

  • @Anonymous-yq5wt
    @Anonymous-yq5wt 2 місяці тому

    Why you deleted finance tracker 2.0 with notion ? Why that template giving errors and formula property not able calculate that was working fine till last two days?

    • @JeffSu
      @JeffSu  2 місяці тому

      Um...what? I don't have a finance tracker 2.0 😂

  • @LeProfessionnel6
    @LeProfessionnel6 Місяць тому +1

    J'adore

    • @JeffSu
      @JeffSu  Місяць тому

      😁😁

  • @AZ-cg2ez
    @AZ-cg2ez 2 місяці тому +2

    Dear Jeff
    I’m not a notion user. Should I still watch it?
    Sincerely,
    Excel Fan.

    • @JeffSu
      @JeffSu  2 місяці тому

      Nahhhhh don't waste your time :)

    • @AZ-cg2ez
      @AZ-cg2ez 2 місяці тому

      @ Dear Jeff
      Thank you for your honest opinion
      Sincerely,
      Impressed Subscriber

    • @JeffSu
      @JeffSu  2 місяці тому

      @@AZ-cg2ez 😂

  • @RE-xv9fp
    @RE-xv9fp Місяць тому +1

    These tips were harder to understand. Are they ment to be basic? BC I am literally at how to make lists stage lol. Either I am dumb or these help videos are actually done for Notion advanced people but called "basic" for some reason

    • @JeffSu
      @JeffSu  Місяць тому

      Nah these are more intermediate for sure

  • @Mehmet15151
    @Mehmet15151 2 місяці тому +1

    Çin'de seçme ve seçilme hakkı yok mu?
    Bunu yazmak için tıkladım.
    |

    • @JeffSu
      @JeffSu  2 місяці тому

      wait what

  • @zyan...
    @zyan... Місяць тому

    also useful for smartphone

    • @JeffSu
      @JeffSu  Місяць тому

      Yes for sure

  • @antoniobento7538
    @antoniobento7538 2 місяці тому +4

    For advanced users, i guess

    • @JeffSu
      @JeffSu  2 місяці тому +1

      I have a beginner video as well 😁

  • @paris.granville
    @paris.granville Місяць тому +1

    I love that you live in the future... 2030

    • @JeffSu
      @JeffSu  Місяць тому

      Wait, you're not?

  • @WondershareEdrawsoft
    @WondershareEdrawsoft 2 місяці тому +2

    Hi ! Love your content ! Interested in collab? :)

  • @JTDIYM
    @JTDIYM 2 місяці тому +2

    I swear to god I watched like 40 of your videos in the last few years and not a single one was useful
    I can‘t even tell exactly why but this stuff just feels like a lot of talking without actual content

    • @AdamC-jn8gg
      @AdamC-jn8gg 2 місяці тому +3

      That’s kind of rude. If you don’t like his content, don’t watch it. It’s that simple. Not all content is for everyone. There’s a lot of other notion tutorial to figure it out with different teaching styles and what not. I’ve been trying to figure out notion for a while and it all just kind of goes over my head.😂

    • @JeffSu
      @JeffSu  2 місяці тому +2

      Thanks for the feedback :)

    • @JeffSu
      @JeffSu  2 місяці тому +1

      Thanks so much for the kind words Adam!!!

    • @AdamC-jn8gg
      @AdamC-jn8gg 2 місяці тому +2

      @@JeffSu You're welcome. I just don't think what @JTDIYM is helpful. It's rude criticism not constructive criticism. You can't do anything with his criticism be b/c its essentially just, "I have found no value in anything you've made." I mean--what are you meant to do with that? Now, if he had said a reason why he didn't find any value in the video like "you did this too much..." or "you didn't do enough of this," then that would have been more helpful. IMO

    • @AdamC-jn8gg
      @AdamC-jn8gg 2 місяці тому +1

      But you're always going to find people who feel secure behind a pfp and think that they're okay to say or do anything they want. Wish you the best!