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Daniel Anderson
Australia
Приєднався 14 кві 2013
This SharePoint Knowledge Will Make You A Company Hero Overnight
Hey there! In this video, I break down the key differences between list columns and site columns in SharePoint. If you've ever wondered which one to use and when, this video is for you!
Here's what you'll learn:
✅ The fundamental differences between list columns and site columns
✅ When to use list columns and their limitations
✅ The advantages of site columns and why they're often the better choice
✅ How to improve data consistency and management in your SharePoint environment
I use OneNote to visually explain these concepts, making it easy for you to follow along.
By the end of this video, you'll have a clear understanding of:
✅ Why list columns are specific to a single list and how this can lead to data inconsistency
✅ The reusability and central management benefits of site columns
✅ How to choose between list columns and site columns for your specific needs
Whether you're new to SharePoint or looking to optimize your current setup, this video will give you the knowledge you need to make informed decisions about column usage.
Key Timestamps:
0:12 - Introduction to the topic
0:39 - Explanation of list columns begins
1:16 - Specific nature of list columns
1:36 - Potential data inconsistency with list columns
2:16 - Individual management of list columns
2:29 - Introduction to site columns
2:47 - Reusability of site columns
3:09 - Central management of site columns
3:21 - Consistency benefits of site columns
4:01 - Summary and conclusion
Here's what you'll learn:
✅ The fundamental differences between list columns and site columns
✅ When to use list columns and their limitations
✅ The advantages of site columns and why they're often the better choice
✅ How to improve data consistency and management in your SharePoint environment
I use OneNote to visually explain these concepts, making it easy for you to follow along.
By the end of this video, you'll have a clear understanding of:
✅ Why list columns are specific to a single list and how this can lead to data inconsistency
✅ The reusability and central management benefits of site columns
✅ How to choose between list columns and site columns for your specific needs
Whether you're new to SharePoint or looking to optimize your current setup, this video will give you the knowledge you need to make informed decisions about column usage.
Key Timestamps:
0:12 - Introduction to the topic
0:39 - Explanation of list columns begins
1:16 - Specific nature of list columns
1:36 - Potential data inconsistency with list columns
2:16 - Individual management of list columns
2:29 - Introduction to site columns
2:47 - Reusability of site columns
3:09 - Central management of site columns
3:21 - Consistency benefits of site columns
4:01 - Summary and conclusion
Переглядів: 767
Відео
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Echo system
Gooooooood Stuff Daniel!!!!!!
On the trackpad you can also swipe left or right with four fingers to switch windows. It's very convenient
How to change that meeting password?
Can we have a default pop out by clicking out instead of right click on it and then selecting pop out
For the vast majority of people who do not need, do not want, and will not use this feature with the forward slash, how do we change the slash to a back-tick or close bracket character? How do we disable this feature when it negatively impacts our workflow?
Really a very good video on Document Sets. Thank you for taking teh trouble to do this.
i have tried all this but comes up with this message : Because you are the last admin in this organization (tenant), you’re not allowed to leave it. You’ll need to delete this tenant instead because of this I can not access my teams. please help. I've been trying since cobid to do this. all this is because parents evenings went online. i also have another from a course I did and again this is the same. thanks
Quick question - how do you prevent users from changing the content type (after it's created)? Basically, how do you hide the content type option in the information panel after it's initially selected and customized? If this is possible, I'm in sold on content types!
Not there in my 365...
Do you have recommendations on how to add a search box in teams for the list?
I've mapped my property with refinableString00 in the managed properties. However, when trying to use it in the highlighted content webpart I typed in the RefinableString00 but my Dropdown Menu is still greyed out. Do I have to wait a few hours until the managed property setup is working? Kinda need some help as I am new to this.
Daniel, do you have the syntax to remove dates and times stamps from the file name? would be the final 16 characters of the file names. Example: Actions_Report_(Last_6_months)_20241002_041523.xlsx. And maybe a way to remove the underscores?
I am learning so much from many of you! Thank you very much. Great interview. I believe I have found my path!
Is Viva Amplify not a standard option? I can't seem to find it when I do an app search. I am not the administrator.
Unfortunately, it is additional licensing www.microsoft.com/en-au/microsoft-viva/pricing
These document set videos are not clear and on the outside it makes sense until you do it.
thanks for the feedback
any way of implementing multi-level approval process (approver 1 then approver 2, etc). Thanks
yep 100%
The process is too lengthy. Can’t just ai step in if you tell it change the name to name of customer followed by location followed by value of order?
Great video! my company currently has a classic SharePoint site and we're trying to migrate to the modern team site.
Hi Daniel, a bit off-topic but hope you have a simple enough answer, back in the old SharePoint Classic sites there was a feature "My Links" where users could add their own links as they needed, has that feature been removed as I can't find anything that allows users to add their own links and if removed are there any alternatives? Thanks so much
Thanks for the useful Information. Does this mean if we have SharePoint sites with custom font implemented using SPFx solution from a licensed product example Shortpoint would not be required anymore? Can we simply replace it with brand Center app?
Hi there, it would depend on what you are using a product for? Is there other functionality?
@DanielAndersonAU is there an Action to move a Document Set (for example, from one library to another)? When I use "Move a Folder", it moves the Document Set but not the files within the Document Set. What am I doing wrong?
microsoft sharing is the biggest pile of crap since the dawn of the internet. how they can not figure this out is incredible. not to mention they have two different systems, sharepoint and onedrive, that completely confuse everyone. what a joke!
Interested to understand why you say sharing is a pile of 💩?
Maybe a silly question: what happens when you send the newsletter as an email from your newsfeed? Does it make a printout of the news state or is it in sync with the original news? What happens if you edit the news afterward? The email content will stay as it was when submitted?
Yes the email content will stay the same. It is not a “sync” or live content t
Thanks Daniel. What are your thoughts on metadata about the site itself? Are property bags still the way to go?
Yep
Does this work on a hub site , where you want to roll up different categories of news (from all associated sites) for different news web components on the hub site home page?
Yes you can roll up news from associated sites
@@DanielAndersonAU thanks, did some research and I don’t think you can do it doing the method you mentioned in this particular video. You need to filter using a managed property instead of a site property when rolling up news across sites on your hub.
I also find the aspect of site columns and sharepoint search important.
💯
Hi daniel could you please help me out in this error? <ccon>DataSource.Error: Web.Contents failed to get contents from 'unilabsgroup.sharepoint.com/sites/UnilabsCentralStore-AlQouzWarehouse/_api/Web/Lists(guid'209f3b8a-fbf6-4c63-8753-ac8ba602b6c2')/RenderListDataAsStream' (500): Internal Server Error. DataSourceKind = SharePoint. DataSourcePath = unilabsgroup.sharepoint.com/sites/UnilabsCentralStore-AlQouzWarehouse. Url = unilabsgroup.sharepoint.com/sites/UnilabsCentralStore-AlQouzWarehouse/_api/Web/Lists(guid'209f3b8a-fbf6-4c63-8753-ac8ba602b6c2')/RenderListDataAsStream. </ccon>. The exception was raised by the IDbCommand interface. Table: table.
Oh, you really save me now! I was totally lost, now I found myself! Thank you very much!
Glad I could help!
Just the tip of the iceberg, copilot in SharePoint will be great !!!
Hi Man, how do you get to the page where you are now editing everything
What do you mean?
@DanielAndersonAU thanks for this informative video. I have created this from the template, however when I change a status column i added (have built in some internal processes to occur once approval is given, and when i go in and update the status colum after approval is given it needs to re-submit for approval) . is there a way to turn off this feature, so any changes made to other columns or specifically the added status column i created that it does not need to be resent for approval again. Thanks
Very helpful, thank you
How do you edit a template once you've created it. I've been using one for a project at work, but need to add another column to a table. Do I create a new page using the template, edit that and then save as a template again? And actually, now I can't even find that template - even though I used it yesterday!
Is there a way to set this up so the news part will display pages in a news style frame?
What do you mean by News Style Frame?
@@DanielAndersonAU Exactly what you've done on this video but displaying pages instead.
Hi Daniel, thanks for another informative video. I've learnt so much from watching your videos, so a massive thumbs up. When adding your columns into a content type, if you set them all to required, is there a way to force users to provide the metadata values before allowing them to save into a document library. Or is the message to advise that there's missing information the only option available? Thank you
Hi. Can you get copilot to remember your tone and use across Microsoft tools?
awful- no instructions
Thanks for the feedback
LOVE to see the Experts showing their "magic" in OneNote! Thank you for sharing
Thanks for watching!
I would be very interested in a more substantial discussion about this topic. Is there more available or coming soon?
Hey Paul, yep the fill episode will be up soon
For me it all about content, the site must have info that require user to come in to check it regularly and nowhere else. No matter how beautiful the site is but if there no content that need user to visit, there no point. After we get user to come in to visit regularly then we can get feedback and improve look and feel and feature onward. Also regularly use Analytic function to review which information user most visit and which is least visit then use that to plan promote.
All very good and important points
" a page is a type of document" is it? how , why? Still cant find a single youtube video of someone using a REAL WORLD example.. why not try "policy document" as almost every business has that. Or Employee details?? something that people might actually use.
Yes a page is a type of document
is there a way you can automate the document set? For example in every file, I have 5 subset (tabs in a folder). Instead of creating it for each time there is a new folder, can this be auto populate? This what is in physical file would have. I can't image someone writing out the tags every time.
Do you mean have a set of folders “pre populated” in a document set?
Huh?
this is great but I can not imagine the daily user remember how to do all these steps. Is there a way we can build template?