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Digital Declutter Diva
Приєднався 24 тра 2021
Digital Declutter Diva. Learn simple strategies for organizing your digital clutter so you can spend more time enjoying today while building a better tomorrow.
I'm Sue Vizcarra, a full time Project Manager / Technology Trainer with a master’s degree in Distance Education. In my previous life, I served as an executive assistant to multi-millionaire C-suite executives including CEOs and CFOs across industries.
In the evenings and on weekends, I like to help people like you reduce stress and increase productivity by sharing simple tricks and techniques tailored to your personality and workstyle. Together, we will develop a personalized strategy for organizing your digital life and equip you with the tools you need to be successful.
To set up an introductory conversation, contact me here:
Instagram: suzannevizcarra
Twitter: suevizcarra
LinkedIn: www.linkedin.com/in/suevizcarra/
Facebook: suevlifecoach
I'm Sue Vizcarra, a full time Project Manager / Technology Trainer with a master’s degree in Distance Education. In my previous life, I served as an executive assistant to multi-millionaire C-suite executives including CEOs and CFOs across industries.
In the evenings and on weekends, I like to help people like you reduce stress and increase productivity by sharing simple tricks and techniques tailored to your personality and workstyle. Together, we will develop a personalized strategy for organizing your digital life and equip you with the tools you need to be successful.
To set up an introductory conversation, contact me here:
Instagram: suzannevizcarra
Twitter: suevizcarra
LinkedIn: www.linkedin.com/in/suevizcarra/
Facebook: suevlifecoach
Automate Email with Quick Steps for Microsoft Outlook
Learn how to automate common or repetitive tasks with Quick Steps with one click. In this lesson, I show you how to use a few of the quick steps available including:
1) Add to Calendar
2) Team Email - send an email to everyone on your team without having to find them in your address book every time.
3) Reply & Delete - once you have replied to a message, do you really need to keep it?
4) To Manager - send the email to your manager with one click
5) Done
6) Create New
Here is a list of all available Quick Steps you can try.
Filing:
Move to folder, Copy to folder, Delete Message, Permanently Delete Message
Change Status:
Mark as read, Mark as unread, Set importance
Categories, Tasks, and Flags:
Set retention policy, Categorize message, Clear categories, Flag Message, Clear flags on a message, Mark complete, Create a task with attachment, Create a task with text of a message.
Respond:
New Message, Forward, Reply, Reply All, Reply with Meeting, Forward Message as an attachment.
Appointment:
New Meeting, Create an appointment with attachment, Create an appointment with text of message.
Conversations:
Always move messages in this conversation, Ignore messages in this conversation.
WHO AM I?
I'm Sue Vizcarra, a full time Project Manager / Technology Trainer with a master’s degree in Distance Education. I love helping people learn basic computer technology, watching the Hallmark channel with my elderly neighbor, traveling, and dancing salsa with my husband. In my previous life, I served as an executive assistant to CEOs and CFOs across industries. Leveraging technology to manage time, projects, and digital assets is my superpower. What's yours? Let me know in the comments.
HOW CAN I HELP YOU?
If you answer yes to any of the following, you may benefit from a Digital Declutter Consultation:
1) Is your current strategy interfering with productivity?
2) Are you a professional who needs confidential tech support?
3) Are you an entrepreneur with a million ideas taking you in multiple directions at once?
CONNECT WITH ME
If you have a quick question, let me know in the comments below. If you'd like further support, contact me here:
Instagram: suzannevizcarra
Twitter: suevizcarra
LinkedIn: www.linkedin.com/in/suevizcarra/
Facebook: suevlifecoach
THANK YOU FOR JOINING ME ON THIS JOURNEY
If you learned something today, consider supporting this channel by sharing this link with friends and coworkers: ua-cam.com/channels/Rl_Xda0XnmkyT7yPJ5HPJA.html
1) Add to Calendar
2) Team Email - send an email to everyone on your team without having to find them in your address book every time.
3) Reply & Delete - once you have replied to a message, do you really need to keep it?
4) To Manager - send the email to your manager with one click
5) Done
6) Create New
Here is a list of all available Quick Steps you can try.
Filing:
Move to folder, Copy to folder, Delete Message, Permanently Delete Message
Change Status:
Mark as read, Mark as unread, Set importance
Categories, Tasks, and Flags:
Set retention policy, Categorize message, Clear categories, Flag Message, Clear flags on a message, Mark complete, Create a task with attachment, Create a task with text of a message.
Respond:
New Message, Forward, Reply, Reply All, Reply with Meeting, Forward Message as an attachment.
Appointment:
New Meeting, Create an appointment with attachment, Create an appointment with text of message.
Conversations:
Always move messages in this conversation, Ignore messages in this conversation.
WHO AM I?
I'm Sue Vizcarra, a full time Project Manager / Technology Trainer with a master’s degree in Distance Education. I love helping people learn basic computer technology, watching the Hallmark channel with my elderly neighbor, traveling, and dancing salsa with my husband. In my previous life, I served as an executive assistant to CEOs and CFOs across industries. Leveraging technology to manage time, projects, and digital assets is my superpower. What's yours? Let me know in the comments.
HOW CAN I HELP YOU?
If you answer yes to any of the following, you may benefit from a Digital Declutter Consultation:
1) Is your current strategy interfering with productivity?
2) Are you a professional who needs confidential tech support?
3) Are you an entrepreneur with a million ideas taking you in multiple directions at once?
CONNECT WITH ME
If you have a quick question, let me know in the comments below. If you'd like further support, contact me here:
Instagram: suzannevizcarra
Twitter: suevizcarra
LinkedIn: www.linkedin.com/in/suevizcarra/
Facebook: suevlifecoach
THANK YOU FOR JOINING ME ON THIS JOURNEY
If you learned something today, consider supporting this channel by sharing this link with friends and coworkers: ua-cam.com/channels/Rl_Xda0XnmkyT7yPJ5HPJA.html
Переглядів: 7 877
Відео
Conditional Formatting in Outlook
Переглядів 4,4 тис.2 роки тому
Conditional formatting is a fun way to have a specific email stand out from the rest. With hundreds of emails flooding your inbox daily, consider this method to visually notice a new email. Change the font style, font size, or font color of an email: 1. From a specific sender: a client, a boss, human resources, executive team, or anyone in your address book. 2. When you are the only recipient. ...
Outlook Views for Beginners
Переглядів 27 тис.2 роки тому
Beginner's video exploring the different views in Microsoft Outlook including: Focused Inbox Reading Pane Folder Pane To-Do Bar Message Preview Arrange Columns Sort Emails Ribbon Layout Display Settings Zoom Resize Window WHO AM I? I'm Sue Vizcarra, a full time Project Manager / Technology Trainer with a master’s degree in Distance Education. In my previous life, I served as an executive assist...
How to receive Microsoft Outlook Email Notifications
Переглядів 6 тис.2 роки тому
Never miss an important email again. WHO AM I? I'm Sue Vizcarra, a full time Project Manager / Technology Trainer with a master’s degree in Distance Education. In my previous life, I served as an executive assistant to CEOs and CFOs across industries. Leveraging technology to manage time, projects, and digital assets is my superpower. What's yours? Let me know in the comments. HOW CAN I HELP YO...
How to customize the Quick Access Toolbar in Microsoft Outlook
Переглядів 3,3 тис.3 роки тому
Do you want to save yourself from switching back and forth between the Microsoft Outlook modules to accomplish a quick task? In this video, we learn step by step how to add commands to the Microsoft Outlook Quick Access Toolbar. First, we’ll demonstrate how to create a new meeting without leaving your inbox. Next, we’ll demonstrate how to create an email without leaving your calendar. Finally, ...
How to create tasks in Microsoft Outlook: #1 turn an email into a task
Переглядів 46 тис.3 роки тому
Easily convert an email into a task in seconds. Outlook 365 Desktop. Outlook 2016 Desktop, outlook 2019 Desktop. I will show you what is possible with Outlook for the web and Outlook mobile in a separate video.
Digital Minimalism Book Review: 10-Minute Digital Declutter
Переглядів 2033 роки тому
Digital Declutter. The book is full of lists and strategies. I do a quick review of each list and give you my feedback. Book Review: 10-Minute Digital Declutter (A productivity coach reaction) www.amazon.com/dp/1519555652/ This is FREE if you have Kindle Unlimited Time Stamps 0:00 Introduction 0:40 21 Questions to Ask Yourself 2:43 8 Steps to the 10-Minute Digital Declutter Habit 4:28 8 Actions...
How to organize your Microsoft Outlook inbox using only 3 folders (MS Outlook)
Переглядів 3,2 тис.3 роки тому
Do you have a ton of emails and need a simple strategy for organizing your inbox with folders in Microsoft Outlook? Find out how to create and manage 3 folders to save time and organize email in Outlook. This strategy is supported by Microsoft Outlook 365, Outlook 2019, Outlook 2016, Outlook 2013, and earlier versions.
How to create Gmail folders and labels (in 30 seconds or less)
Переглядів 723 роки тому
How to create a folder and label in Gmail in 30 seconds or less.
How to create a folder in Microsoft Outlook (in under 30 seconds)
Переглядів 2,2 тис.3 роки тому
Learn how to create one folder in Outlook. Repeat the same step to create multiple folders.
How to Digital Declutter. Step #1 Unsubscribe: How to unsubscribe from emails in GMAIL
Переглядів 1763 роки тому
Digital hoarding is excessive acquisition and reluctance to delete electronic material no longer valuable to the user (per Wikipedia). In this video, we will review how to bulk delete subscription-based emails. While GMAIL does not have a bulk unsubscribe feature (only through 3rd party apps), you can follow a few steps to delete the emails and unsubscribe. I believe in you. Share your success ...
How to create folders in Gmail
Переглядів 713 роки тому
In just a few clicks, create a folder in Gmail. You’ll note that Gmail calls folders “labels.” TIMESTAMPS 00:00 Intro 00:10 How to create a new folder or new label in Gmail 00:43 How to create a filter to apply the label to new emails in Gmail 01:16 How to view all emails with the same label in Gmail 01:25 How to add a color to a folder label in Gmail WHO AM I? I'm Sue Vizcarra, a full time Pro...
How to Create Email Templates for Microsoft Outlook: Part 3 Outlook File Templates (.oft files)
Переглядів 49 тис.3 роки тому
Do you want to save yourself from writing the same emails over and over again? In this video, we learn step by step how to create and use Microsoft Outlook File Templates (.oft). An OFT file contains an email message, which may include a message and pre-formatted layout that can be used for creating custom messages with a similar appearance. Bonus: if you create a shortcut on your Desktop to a ...
How to Create Email Templates for Microsoft Outlook: Part 2 My Templates
Переглядів 5 тис.3 роки тому
Productivity hack. Microsoft Outlook "My Templates" feature allows you to create content once and use it over and over again. For example, you can use this for canned responses, repetitive requests, and newsletters. This video is a part of a series. The 1st video reviews Quick Parts. The 3rd video reviews Outlook Templates that can be multiple pages with formatted content, tables, and images. T...
How to Create Email Templates for Microsoft Outlook: Part 1 Quick Parts
Переглядів 9 тис.3 роки тому
How to Create email templates in Outlook. Create content once and use it over and over again with 3 clicks. This video explains how to create and use quick parts as email templates. Watch next: Hhow to use Quick Parts on Outlook.com using My Templates ua-cam.com/video/jrjEXOMjHZE/v-deo.html Time Stamps 0:00 Introduction 0:30 Lesson Outline 0:50 How to create a quick part with text 1:55 How to c...
Brilliant - thankyou. Clear and at a pace that you can follow with out having to repeatedly press the back button. Thank you
Perfey
So many videos out there talk about the tasks. but few explain how to set up a team email... I use them a lot .. but bumble through creating them... now i have coworkers that want to know how to do it and I cant find a good tutorial on it.. let me know if you have one.
Great very helpful
Thx so much for this helpful video, I created an ActiveX controls oft template with your help. But then I wanted some field code options, so I created another version using Legacy controls and found that the drop-down menus didn’t work once copied from Word into Outlook. Is there a way to create a functioning Outlook template using Legacy content controls? Thx!!
Thank you. I immediately created several quick parts while watching your video!
That’s great news!!!
Do you know how to move SERACH BAR on outlook mail 2019 to the top of emails list (like in outlook mail 2016)?
19,751 emails in my trash being deleted....welp, this might take awhile. So worth it, immediate relief being felt. Thank you Digital diva
Oh My goodness, I am so appreciative of your video, I am so overwhelmed with emails. This is so helpful
Is there a way to create groups for tasks/task groups?
How to turbo an email into a task in microsoft meeting
very productive indeed.
Hi, i see the new Outlook (Sept 2023) no longer supports .oft or Outlook templates. What is the new approach in creating them within the new platform? 😰
How do you set an email to favorite?
Hello. 1) Use conditional formatting to change the font color and size of incoming mail from a sender 2) Create a folder under Inbox and set a rule for all emails from that sender to go directly to that inbox. My email is on the last slide. Feel free to reach out to me directly for further assistance. I can even hop on a quick zoom call.
@@D3Sue thanks!
Thanks for your video. "I received an email in Outlook, and based on the information in this email, I need to assign someone else in Microsoft Tasks."
Hi sorry would this be available for all users? Or just me, I mean if I want my teammates to access it from the shortcut?
Outlook File Templates can be placed in a folder on a shared drive or OneDrive with shared access.
Nice and simple, many thanks.
Thank you! You are very organized and clear!! I have something that annoys me to no end When I look at my email inbox through outlook app on my iphone all emails I got today show the time only Before that it only gives the day no date The week before goes to date only I would love to just show day date time like this Mon 1/1/23 2:00pm For every day no matter what My focus for work is the day/date/time this would help me not have to confirm this info and toggle away specially on my phone Please help
Great presentation! Thank you
I don't see quick steps in my outlook
Hi Demetri. 2 questions. 1. Which version of Outlook is installed? 2. Are you using Outlook on the desktop app or browser version?
Hello There! would you know how to use a template on Mac?
Sorry. Mac is not my specialty.
Thanks
Excellent teaching 🙏❤️
Great. Thanks
Very Good Video and very good explanation by the presenter
Thanks, these are great tips
Thanks, these are great tips
This is amazing! I've had outlook for years. Im finally taking the time to actually learn it. Thank you.
Great tutorial!
what a great video to the point, short , concise and absolutely to the point bravo
Thank you for watching. I appreciate you.
Thank you.
You stopped short of explaining the use of the Sent To... button. Can you explain it's function? I was hoping it would color code my name to the person I was sending to, but instead it messed with the formatting of other emails that I had received that did not even have name or email address of the person I had specified. Very frustrating.
Hi Shelly. I’d be happy to help. Let’s set up a Zoom call.
Thank you. This is helpful
Keep them coming. They are very useful.
you are an angel I am so greatful for this video. 1 sub from me. Thank you!
You are welcome. Please let me know if you need 1 on 1 support over Zoom
I just started using Outlook Online for work last week. I had never heard of the Quick Step technique. I'm going to try that tomorrow. Thanks!
Thanks so very very much
Hi.. Nice explanation I understand how to set a task..in outlook.. And also could you please assist after completion task how to mark as completed
I appreciate your work, madam!
Superb video on this topic..Thank you
Thank you for sharing. I am going to start slow: adding INBOX2 - this will help me in decision fatigue as I get caught up on the thousands of emails I have.
Thanks for watching. I’m available 1:1 as well.
Been looking everywhere but still can't find a solution, this doesn't work because it generates a new email, you can't use it to reply to someone's email. What I require is someone sends me an email, I then reply to that email with my reply message and an attachment that needs to be completed.
Hi Simon. One workaround is to use "My Templates" rather than .oft templates (see other video). Then, save your attachment to your desktop for easy access. Step 1: Hit reply Step 2: Click "My Templates" icon in the command bar Step 3: Drag and drop the file from desktop into email. Step 4: Hit Send.
Simple and helpful! Thank you tons 💐💐
Great video it help a lot
Great tips..! Thank you.
Love templates! I have quite a few emails I keep sending to various people. Thanks
Hi, You said you cannot include an attachment in a template(oft). But this is the only way to just do that! It is great for attachments which cannot be used by the other methods in Outlook.
You are correct. I need to find someone to help me edit the video!
Wouldn’t it be great if: Smaller = 9pt Normal = 12pt Big = 15pt Bigger = 18pt I could get to implement fonts that look clean and sharp at those point sizes! 😁
So I found your video while trying to resolve a problem. I use conditional formatting already, but now I have a need to format emails with certain words in the message body. For some reason it appears filtering on "message" contains, does not work. Have you run into this? Unfortunately your vid did not use this criteria as an example.
too too long..
Thank you for watching. My videos are created for users with little to no experience.